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HomeMy WebLinkAbout2003-10-28 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, October 28, 2003 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY 4th of July Parade Committee Mike Riley Rescued Neighbors From Their Burning House PRESENTATIONS TO THE CITY PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES October 14, 2003 - special and regular City Council meetings RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES June 24, 2003 NEW BUSINESS 1. ROLE OF THE NEWHALL REDEVELOPMENT COMMITTEE IN THE DEVELOPMENT REVIEW AND APPROVAL PROCESS - Currently, the Redevelopment Committee participates and responds to development proposals when they are located in the Newhall Special Standards District. At issue is the Committee's role in responding to proposals that are in the larger redevelopment area, but not located within the Newhall Special Standards District. RECOMMENDED ACTION: Receive the report regarding the current status and process of the Redevelopment Committee's involvement in the City's development and review process and provide staff with direction and clarification. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR 1. READING OF ORDINANCE TITLES - READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. EXTENSION OF TREE MAINTENANCE CONTRACT - In 2001, the City entered into a one-year contract with True Green Landcare for the provision of tree maintenance services. In addition, approval was included to renew the contracts for up to four additional one-year terms. This item requests approval to extend the current existing contract for an additional year. RECOMMENDED ACTION: Approve a one-year extension of existing contract for tree maintenance services with True Green Landcare for an amount not to exceed $450,000 from Account No. 5600-8001. Authorize the City Manager, or designee, to execute all contract documents for the renewal of this current contract, subject to City Attorney approval. 3. JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT 2003 - The City of Santa Clarita has been awarded the Office of Criminal Justice Planning Juvenile Accountability Incentive Block Grant in the amount of $11,170, contingent upon allocation of a cash match of $1,241. This funding is to help promote greater accountability of juveniles in the juvenile justice system. RECOMMENDED ACTION: Accept the Office of Criminal Justice Planning (OCJP) Juvenile Accountability Incentive Block Grant (JAIBG) 2003 in the amount of $11,170, and authorize City Manager, or designee, to execute any contracts, change orders, or amendments arising out of this program, subject to City Attorney approval. Establish estimated revenues in the JAIBG, account number 453-5175 for $11,170, and the Transfers In account number 453-6810 for $1,241. Approve transfer of $1,241 from City Council Contingency Fund account number 2250-7401 to the Transfers Out account number 001-9501 for the required cash match. Appropriate $12, 411 to account number 7449 per Attachment A. E 4. RESOLUTION FOR THE WATER RECYCLING FACILITIES PLANNING GRANT FOR DRAINAGE BENEFIT ASSESSMENT AREA NOS. 6 AND 18 LOCATED IN THE SHANGRI-LA VICINITY - The City seeks to apply for the Water Recycling Facilities Planning Grant from the State Water Resources Control Board. The grant will be used to plan for a water recycling system that will distribute groundwater from the Shangri-La vicinity to local irrigation use. RECOMMENDED ACTION: Adopt a resolution authorizing staff to file for a Water Recycling Facilities Planning Grant from the State Water Resources Control Board. 5. PARCEL MAP NO. 26607 (WESTINGHOUSE PLACE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Parcel Map No. 26607 (Westinghouse Place) consisting of approximately 2.7 acres, located north of Westinghouse Place, south of Newhall Ranch Road, and 400 feet easterly of Vanderbilt Way, and owned by Raymond A. Scurria and Antonette Scurria. RECOMMENDED ACTION: Approve Parcel Map No. 26607 (Westinghouse Place); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Parcel Map; and instruct the City Clerk to endorse the Certificate on the face of the Parcel Map. 6. TRACT MAP NO. 43529 - RESTRICTED USE AREAS ON LOT 97 - In 1986, dedications were made under Tract Map No. 43529 which restricted the erection of buildings or other structures within those areas designated on the map as restricted use areas. The restricted use areas on Lot 97 have been modified by the remedial grading recently completed by the developer and approved by the City. The work has allowed the area of building restrictions to be minimized. New dedications for the reduced restricted use areas have been prepared and are ready for recordation. RECOMMENDED ACTION: Adopt a resolution for the abandonment of the dedications on Lot 97 of Tract Map No. 43529, and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. 5 7. RESOLUTION AUTHORIZING INSTITUTION OF A LABOR COMPLIANCE PROGRAM - When cities seek to use design -build contracts for public works projects, the California Contract Code 20209.7(c) requires cities to establish and enforce a Labor Compliance Program (LCP), as outlined in the California Labor Code, Section 1771.5. This agenda item seeks City Council approval of Santa Clarita's LCP. RECOMMENDED ACTION: Adopt a resolution instituting a Labor Compliance Program (LCP); and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. FEDERAL LEGISLATION: S.1555 (BOXER) - On January 28, 2003, the City Council expressed conceptual support for Senator Barbara Boxer's California Wild Heritage Act legislation. In August, Senator Boxer introduced S.1555, the California Wild Heritage Act of 2003. Among other provisions, S.1555 designates 123,872 acres of Angeles National Forest lands as wilderness areas, for inclusion in the National Wilderness Preservation System. 14,720 acres are immediately adjacent to or in the immediate vicinity of the City of Santa Clarita. RECOMMENDED ACTION: Support S.1555 (Boxer) California Wild Heritage Act of 2003 and transmit statements of support to Senator Boxer, Senator Feinstein and Representative McKeon. Direct staff to work with appropriate legislative and administration officials to assist Senator Boxer in securing passage of 5.1555 and a companion measure in the House of Representatives sponsored by Representative Hilda Solis, H.R. 3325. 9. COMMUNICATION DURING THE SOLID WASTE FRANCHISE RFP PROCESS -The City Council approved the RFP for Residential and Commercial Waste Management Services on March 11, 2003. Included in this RFP is the requirement that all communication regarding the RFP or the RFP process be directed exclusively through Jill Fosselman, Assistant to the City Manager, or Laith Ezzet of Hilton Farnkopf & Hobson (HF&H). The purpose of having a restricted communications policy is to provide a measure of protection to the City to ensure that all proposers have access the same information, and that information is shared in a consistent manner. Further, this policy strongly discourages proposers from approaching City staff or Councilmembers for their thoughts or input on the RFP and the evaluation process. In the event staff or Councilmembers learn that this policy has been violated, the Council may determine to disqualify the proposer from further consideration. RECOMMENDED ACTION: Reaffirm the communication policy as approved in the March 17, 2003 Request For Proposal (RFP) for Residential and Commercial Waste Management Services that requires communications regarding the RFP be directed exclusively through Jill Fosselman, Assistant to the City Manager, or Laith Ezzet of Hilton Farnkopf & Hobson. 10. APPROVAL OF CONTRACTS FOR PROFESSIONAL BUILDING AND SAFETY SERVICES - This item is a request for City Council to extend contracts for plan review and inspection services exceeding $50,000 for two firms for services rendered during the current fiscal year. RECOMMENDED ACTION: Extend the contracts for plan review and inspection services as follows: Professional plan review services by Esgil Corporation in the amount of $90,000 from account 3710 8110. Professional building inspection services by JAS Pacific, Inc. in the amount of $115,000 from account 3710 8001. 11. EMERGENCY WINTER SHELTER LEASE AGREEMENT - One year lease agreement for an emergency winter shelter on City owned land at the Via Princessa Metrolink Station. RECOMMENDED ACTION: Direct the City Manager or designee to enter into a one year agreement for an emergency winter shelter on City owned land at the Via Princessa Metrolink Station. Direct staff to continue to work with the Santa Clarita Community Development Corporation (SCCDC) to find a permanent location. 12. AN ORDINANCE AMENDING THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND COMCAST OF NEWHALL INC. - For the past two and one-half years, staff has been preparing for renewal of the City's Cable Franchise agreements with Comcast, formerly AT&T. While staff and representatives of Comcast have made progress in their renewal discussions, the complexities associated with both the renewal process and receiving timely responses from corporate representatives of Comcast dictate the need to extend Comcast's Cable Franchise Agreement. Therefore, staff believes it is appropriate to extend the expiration of the City's Cable Franchise agreement with Comcast to April 30, 2004. RECOMMENDED ACTION: Adopt an ordinance entitled: " AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND COMCAST OF NEWHALL, INC." 13. AN ORDINANCE AMENDING THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND TIME WARNER ENTERTAINMENT - ADVANCE/NEWHOUSE - For the past two and one-half years, staff has been preparing for the renewal of the City's Cable Franchise agreements with Comcast, formerly AT&T, and Time Warner Communications. While staff and representatives of Time Warner have made progress in their renewal discussions, the complexities associated with the renewal process, coupled with current franchise issues that have yet to be resolved, dictate the need to extend Time Warner's Cable Franchise Agreement. Therefore, staff believes it is appropriate to extend the expiration of the City's Cable Franchise agreement with Time Warner to April 30, 2004. RECOMMENDED ACTION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND TIME WARNER ENTERTAINMENT - ADVANCE/NEWHOUSE" 14. RESOLUTION APPROVING THE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE SANTA CLARITA COMMUNITY COLLEGE DISTRICT - At the October 14, 2003 regular meeting, the City Council took action to approve an Agreement establishing a Use Tax Equivalent Revenue Sharing Program between the City of Santa Clarita and the Santa Clarita Community College District. Pursuant to State requirements, it is necessary for the City Council to adopt a Resolution in order to approve this Agreement. RECOMMENDED ACTION: Adopt Resolution approving the Agreement between the City of Santa Clarita and the Santa Clarita Community College District, subject to the approval of the City Attorney. 15. CHECK REGISTER NOS. 41 AND 42 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 41 and 42 E:I PUBLIC HEARINGS 16. AN APPEAL OF PLANNING COMMISSION APPROVAL OF A MINOR USE PERMIT FOR THE CONSTRUCTION OF TWO AUTOMOTIVE BUILDINGS AT 23720 LYONS AVENUE, WITHIN THE COMMUNITY OF NEWHALL IN THE CITY OF SANTA CLARITA - On December 4, 2001, Lyons Car wash submitted an application for a minor use permit to the City of Santa Clarita's Planning & Building Services Department, requesting the approval of two new automotive buildings consisting of 10 service bays for minor auto repair, which would operate in conjunction with the existing car wash facility. The existing car wash and the proposed automotive service facility are located within an existing shopping center, which was approved by Los Angeles County and constructed in the 1960's. The center contains a variety of commercial, food and service uses which have operated since construction. RECOMMENDED ACTION: Conduct the public hearing and adopt a resolution denying the appeal and affirming the decision of the Planning Commission to adopt the Negative Declaration and approve Master Case 01-368, which consists of Minor Use Permit 01-040, subject to the conditions of approval. 17. PLACERITA CANYON SEWER BACKBONE PROJECT ENVIRONMENTAL IMPACT REPORT AND OAK TREE PERMIT (MASTER CASE 02-178, OAK TREE PERMIT 02-026) SCH 32002041149 - In 1996 the City Council directed staff to evaluate the necessity of a public sewer system within the community of Placerita Canyon. In 1997 the City initiated a sewer area study that included providing a system to The Master's College and two residential tracts. In June 2001, the City Council initiated the preparation for the environmental documentation because of potential significant impacts of the project. RECOMMENDED ACTION: Receive the staff report, open the public hearing for testimony, close the public hearing and adopt a resolution that certifies the final environmental impact report and approve the oak tree permit for the sewer line to encroach into the protected zone of 39 oaks. ADJOURNMENT In memory of Johnny Dwayne Grant 7 FUTURE MEETINGS A City Council Study Session will be held Tuesday, November 4, 2003 at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia., Santa Clarita CA. Due to the Veterans' Day Holiday, no meeting will be held on Tuesday, November 11, 2003. A special City Council meeting will be held Thursday, November 20, 2003 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, November 25, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on October 23, 2003, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 10