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Home My WebLink About2003-12-09 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 09, 2003 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title I1) INVOCATION - Smyth CALL TO ORDER ROLL CALL FLAG SALUTE COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY PRESENTATIONS TO THE CITY PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES November 20, 2003 - special City Council meeting November 25, 2003 - special and regular City Council meetings RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES November 4, 2003 CONSENT CALENDAR SCRDA 1. LOCAL APPOINTMENTS LIST - Section 54970 of the Government Code, also known as "The Maddy Act" requires that the legislative body must cause to be prepared a list of appointments of all ongoing boards, commissions and committees which are appointed by the Redevelopment Agency. RECOMMENDED ACTION: Approve the Local Appointments List and designate the Valencia Public Library to receive a copy of the list. SCRDA 2. 2003-04 MIDYEAR BUDGET ADJUSTMENT - Each year at this time, City staff takes the opportunity to review the Redevelopment Agency's adopted budget to determine if any financial adjustments are necessary. As with every year expenditures, revenues and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the fiscal year RECOMMENDED ACTION: Adjust Fiscal Year 2003-04 budgeted expenditures by $97,800 and revenues by $103,800 in the amount specified in Attachment A. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4 2. SECOND READING OF AN ORDINANCE AMENDING COUNCILMEMBER COMPENSATION - The members of the City Council are compensated monthly by the City for the substantial amount of time and effort they contribute leading our local government. Each Councilmember makes personal and financial sacrifices in order to fulfill the responsibilities associated with their jobs. The last City Council compensation adjustment took place on July 1, 2002. RECOMMENDED ACTION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING CITY COUNCIL SALARIES." 3. 2003-04 MIDYEAR BUDGET ADJUSTMENT AND RESOLUTION FOR EMPLOYEE COMPENSATION - Each year at this time, City staff takes the opportunity to review the City's adopted budget to determine if any financial adjustments are necessary. As with every year, expenditure, revenue, and capital project budgets are reviewed for items that will assist City Departments in managing their operations to the end of the fiscal year. RECOMMENDED ACTION: Adjust 2003-04 budgeted expenditures, revenues, and capital projects in the amount specified in Attachment A; authorize budget transfers as specified in Attachment B; adopt Resolution Amending the Position Classification Plan; and adopt Resolution Fixing the Employer's Contribution under the Public Employees' Medical and Hospital Care Act. 4. AMENDMENT TO AGREEMENT WITH CURBSIDE, INC. FOR E -WASTE AMNESTY PROGRAM - Electronic waste materials (e -waste) require special handling due to their hazardous contents and will soon be classified as hazardous wastes. This and other factors have made the recycling/disposal of a -waste challenging. To address the issue, staff submitted a grant application to the California Integrated Waste Management Board (CIWMB) requesting grant funds for an e -waste amnesty program that will allow a number of Santa Clarita Valley residents to have e -waste collected from their homes. As a result, staff was awarded $67,218 for the program Therefore, staff has negotiated with Curbside, Inc. (the City's current household hazardous waste collector) to implement the amnesty program. RECOMMENDED ACTION: Approve the amendment to Curbside, Inc.'s Household Hazardous Waste Collection agreement to implement a door-to-door a -waste amnesty collection program (cost not to exceed $54,000) and to adjust the household hazardous waste program (cost not to exceed $150,000 per year) subject to City Attorney approval. 5. FEDERAL LEGISLATIVE ADVOCACY - The City retains the professional services of Jamison and Sullivan, Inc. for federal advocacy services relating to the proposed Transit Mixed Concrete Mining Project and reauthorization of the federal surface transportation act. RECOMMENDED ACTION: Authorize the City Manager or his designee to execute, subject to City Attorney approval, a continuation of the professional services agreement with Jamison and Sullivan, Inc. for the period January 1, 2004 through June 30, 2004. 6. TRACT MAP NO. 54312 (CREEKSIDE, NORTH VALENCIA II ANNEXATION) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 54312 consisting of approximately 16.5 acres, located west of McBean Parkway at the northeast corner of Fairview Drive and Riverside Drive, and owned by KB Home Greater Los Angeles, Inc., a California Corporation. RECOMMENDED ACTION: Approve Tract Map No. 54312 (Creekside, North Valencia H Annexation); accept on behalf of the public the offers of dedication, rights and easements; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 7. TRACT MAP NO. 42670-06 (CENTRE POINTE BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Tract Map No. 42670-06 is the sixth phase of Tentative Tract Map No. 42670, which was granted approval by the Los Angeles County Board of Supervisors on August 16, 1983. This phase, consisting of approximately 4.93 acres, is located south of Centre Pointe Parkway, approximately 1,800 feet west of Golden Valley Road, and is owned by Spirit Properties, Ltd., a California Corporation. RECOMMENDED ACTION: Approve Tract Map No. 42670-06 (Centre Pointe Business Park); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 8. TRANSIT MAINTENANCE FACILITY — PROJECT NO. F0003 — AWARD CONSTRUCTION MANAGEMENT SERVICES AND MATERIAL TESTING SERVICES CONTRACT - This project will construct a new facility to meet the existing and short-term expansion needs of the Santa Clarita Transit System over the next five to ten years. The initial construction phase will address all current deficiencies, as well as provide for the use of alternative fuels to meet new regulations. Particular design considerations must address efficient phasing of the facility, identifying utility needs of the facility given the existing inventory, while developing the site for future ultimate build -out. RECOMMENDED ACTION: Award a construction management services contract to C3 Consultants in the amount of $273,000.00, and authorize a 10 percent contingency in the amount of $27,300.00; award a materials testing and inspection services contract to BTC Laboratories in the amount of $125,000.00, and authorize a 10 percent contingency in the amount of $12,500.00 for the Transit Maintenance Facility, Project No. F0003; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. FISCAL YEAR 2003-04 ANNUAL CONCRETE REHABILITATION PROGRAM FOR REMOVAL AND REPLACEMENT OF SIDEWALK, CURB AND GUTTER, AND ACCESS RAMPS - PROJECT NOS. M0040, M0041, T0020 - PROJECT ACCEPTANCE - These capital improvement projects completed the removal and replacement of damaged sidewalk, curb and gutter; driveway approaches, and access ramps per ADA Title 24 regulations at various locations throughout the City. RECOMMENDED ACTION: Accept the completion of the construction contract performed by Kalban, hic. for the Fiscal Year 2003-04 Annual Concrete Rehabilitation Program for removal and replacement of sidewalk, curb and gutter, driveway approaches, and access ramps, Project Nos. M0040, M0041; and T0020; direct the City Clerk to file the Notice of Completion; and direct staff to release the retention 35 days after the Notice of Completion is recorded, provided no stop notices have been filed, as provided by law. 10. SECOND READING OF ORDINANCE TO AMEND, RESTATE AND REORGANIZE VARIOUS SECTIONS OF CHAPTER 17.19 SIGN REGULATION OF THE UNIFIED DEVELOPMENT CODE (UDC) On November 25, 2003, the City Council conducted a public hearing and introduced an ordinance amending the City's sign regulations. RECOMMENDED ACTION: Conduct second reading and pass an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING MASTER CASE 03-254, WHICH AMENDS AND RESTATES CHAPTER 17.19 ENTITLED "SIGN REGULATIONS (PRIVATE PROPERTY)" OF TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE. 11. AUTHORIZATION TO INCREASE THE AMOUNT FOR THE PREPARATION OF THE ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE RIVERPARK PROJECT, TENTATIVE TRACT MAP 53425 (MASTER CASE NO. 02-175) - Authorization for an additional $96,000 for the completion of the environmental impact report (EIR) for the Riverpark Project, Tentative Tract Map 53425. RECOMMENDED ACTION: Authorize the City Manager or designee to amend the professional services contract between the City and Impact Sciences to prepare an EIR for the Riverpark (TTM 53425) development, for an increase of $96,000 to the contract amount from account # 501-23042, subject to City Attorney approval. These additional EIR preparation costs will be borne by the applicant. 12. BOUQUET CANYON MEDIANS - PROJECT NUMBER: B4005 - PROJECT ACCEPTANCE - On June 24, 2003, City Council awarded the Bouquet Canyon Road Median Modifications and Landscape bnprovements Project to Los Angeles Engineering, Inc. The project was completed to the satisfaction of the Director of Parks, Recreation, and Community Services, on November 30, 2003. RECOMMENDED ACTION: Approve the work performed by Los Angeles Engineering, Inc. on the Bouquet Canyon Road Median Landscaping Project Number: B4005. Authorize the City Clerk to file the Notice of Completion with the Los Angeles County Recorders Office. Authorize staff to release the 10% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 13. CHECK REGISTER NOS. 47 AND 48 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 47 and 48. UNFINISHED BUSINESS 14. AN APPEAL OF A PLANNING COMMISSION APPROVAL OF A MINOR USE PERMIT FOR THE CONSTRUCTION OF TWO AUTOMOTIVE BUILDINGS. Appeal of a Planning Commission approval of a minor use permit for the construction of two automotive buildings totaling 4,499 square feet consisting of 10 service bays for minor automotive repair, that will operate in conjunction with an existing car wash located at 23720 Lyons Avenue, within the community of Newhall in the City of Santa Clarita. RECOMMENDED ACTION: Continue the item to the January 27, 2004 City Council meeting. ADJOURNMENT - In memory of Billie Karp and Ruth Newhall. FUTURE MEETINGS Due to the Christmas holiday, no City Council meeting will be held on Tuesday, December 23, 2003. A City Council Study Session will be held Tuesday, January 6, 2004 at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, January 13, 2004 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 0 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on December 4, 2003, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 10