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HomeMy WebLinkAbout2003-05-27 - MINUTES - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 PM MAY 27, 2003 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councihnembers were present with the exception of Councilmember Weste who entered the meeting at 5:31 p.m. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9 (a) Case Name: GVD Commercial Properties Inc. v. City of Santa Clarita et al. Los Angeles County Superior Court Case No. BS 083119 RECESS AND RECONVENE Mayor Smyth recessed the meeting to closed session at 5:32 p.m. and reconvened the meeting at 6:09 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that in Closed Session by unanimous vote, Council authorized the City Attorney and Burke Williams and Sorensen to defend the City with regard to the GVD litigation. ADJOURN Mayor Smyth adjourned the meeting at 6:10 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Mayor Smyth gave the invocation. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:14 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth led the flag salute. COUNCILMEMBER COMMENTS Councilmember McLean commented on her trip to Sacramento and meetings with legislators to discuss the budget; noted that Signal photographer Dan Watson would be leaving to go to work for another paper; commended participants in the Youth in Government program on a super job; noted that an item was introduced by Supervisor Mike Antonovich at the Board of Supervisors meeting that would investigate the process for removing Elsmere Canyon from the County siting element; and requested that a report be provided on an email received concerning the Canyon Springs project. Councilmember Weste commented on the Tourism Office partnering with the Thomas the Tank Engine Project in Fillmore as part of the Heritage Valley Corridor that raised money for Hart Park; and commented on a recent meeting that she and Councilmember Kellar attended with Congressmembers Don Young and Buck McKeon on the Federal Surface Transportation Act Reauthorization under which the City has requested an authorization in the amount of $54 million. Mayor Smyth commented on the Memorial Day event at Eternal Valley yesterday and the Blue Star Mothers organization that represents the over 700 SCV residents who serve in the military. COMMITTEE REPORTS At the request of Councilmember Ferry, Jeff Lambert, Director of Planning and Building Services, provided an explanation of SCAG and their population forecast impacts. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Smyth and Councilmembers presented certificates to participants in this year's Youth in Government program. Mayor Smyth and Councilmembers presented a certificate to Judge Thomas White recognizing his contributions to Teen Court. PRESENTATIONS TO THE CITY There were none. PUBLIC PARTICIPATION Addressing the Council at this time was Jonathan Vahramian requesting funding for the Santa Clarita Film Association (submitted material); and Judy Hist, Newhall Library Manager, -- regarding the Libraries Summer Reading Program (submitted material). STAFF COMMENTS Ken Pulskamp, City Manager, commented that Jason Crawford, Administrative Analyst -Film, would contact Mr. Vahramian and provide whatever moral support and help the City can (no funding); and commented that the City is in contact with the County libraries to see what the City can do to help avoid closure and/or cutbacks with the libraries in the City. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda pulling Items 2, 6, and 7 from the Consent Calendar. Hearing no objections; it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by McLean, to approve the minutes of the May 13, 2003 special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR AUTHORIZATION TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH RBF CONSULTING TO PREPARE AN ENVIRONMENTAL IMPACT REPORT (EIR) FOR LYONS CANYON RANCH, TENTATIVE TRACT MAP 53653, PARCEL MAP 26694 (MASTER CASE NO. 02-277) The applicant, Western Pacific Housing, is proposing the future development of an approximately 346.32 -acre site adjacent to The Old Road on the west side of Interstate 5 just south of Sagecrest Circle and north of Towsley Canyon State Park. On July 14, 1998, the project titled Lyons Canyon Ranch was part of a 728 -acre Prezone and General Plan Amendment to Specific Plan (Ordinance 98-14). Authorize the City Manager or designee to enter into a professional services contract between the City and RBF Consulting to prepare an EIR for the Lyons Canyon Ranch project for a total contract amount not to exceed $363,100 from account #501-23047, subject to City Attorney approval. EIR preparation costs will be borne by the 3 applicant. Councilmember Weste provided comments on this item. ITEM 3 CONSENT CALENDAR GOLDEN VALLEY ROAD/SOLEDAD CANYON ROAD INTERCHANGE, PROJECT NO. 53005 - EXECUTE CONSTRUCTION AND MAINTENANCE AGREEMENT BETWEEN CITY AND SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY AND METROPOLITAN TRANSPORTATION AUTHORITY The City's General Plan Circulation Element identifies the ultimate roadway network for the build out of the General Plan. This network includes Golden Valley Road. This roadway is also identified in the Bridge & Thoroughfare (B&T) District and represents an important additional roadway link to improve travel within the City. Authorize the execution of the Construction and Maintenance Agreement with the Southern California Regional Rail Authority (SCRRA) and allow the expenditure of $93,000.00 from Account No. S3005301 to SCRRA for the railroad work (see Exhibit "A" for cost breakdown); and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 4 CONSENT CALENDAR TRACT MAP NO. 38936, COLWELL PLACE - STREET ACCEPTANCE Originally, the western one-half of Colwell Place was offered as a private and future street on Tract Map No. 38396. The offer was rejected because only one developed lot was being accessed from the street and it was not needed for public use. Now the eastern one-half is being dedicated as a public street on Tract 42670-05 for access to lots 14 through 19. The western portion must now be accepted as a public street. Adopt Resolution No. 03-64 for the acceptance of Colwell Place into the City's road system, shown on the exhibits, and direct City staff to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 5 CONSENT CALENDAR TRACT MAP NO. 42670-05 (CENTRE POINTE BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Tract Map No. 42670-05 (Centre Pointe Business Park) is the fifth phase of Tentative Tract Map No. 42670, which was granted approval by the Los Angeles County Board of Supervisors on August 16, 1983. This phase, consisting of approximately 45.3 acres, is located south of Centre Pointe Parkway, approximately 1,800 feet west of Golden Valley Road, and is owned by Spirit Properties, Ltd., a California Corporation. Approve Tract Map No. 42670-05 (Centre Pointe Business Park); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map; instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 9 ITEM 6 CONSENT CALENDAR TRACT MAP NO. 48892 (NORTHEASTERLY CORNER OF SIERRA HIGHWAY AND GOLDEN VALLEY ROAD) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Tract Map No. 48892 (northeasterly corner of Sierra Highway and Golden Valley Road) is the second and final phase of Vesting Tentative Tract Map No. 48892, which was granted approval by the Planning Commission on October 3, 2000, and the City Council on December 12, 2000. This final phase, consisting of approximately 14.9 acres, is located at the northeasterly corner of Sierra Highway and Golden Valley Road, and owned by Zephyr Newhall LP, a California Limited Partnership. Approve Tract Map No. 48892 (northeasterly comer of Sierra Highway and Golden Valley Road); accept on behalf of the public the offers of dedication for public use and road purposes; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. In response to inquiry from Councilmember McLean, Carl Newton, City Attorney, advised that the City would be indemnified by the developer and that the recommended action would not affect City liability with regard to a pending lawsuit. ITEM 7 CONSENT CALENDAR TRACT MAP NO. 48892-01 (NORTHEASTERLY CORNER OF SIERRA HIGHWAY AND GOLDEN VALLEY ROAD) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Tract Map No. 48892-01 (northeasterly comer of Sierra Highway and Golden Valley Road) is the first phase of Vesting Tentative Tract Map No. 48892, which was granted approval by the Planning Commission on October 3, 2000, and the City Council on December 12, 2000. This phase, consisting of approximately 40.7 acres, is located at the northeasterly comer of Sierra Highway and Golden Valley Road, and owned by Zephyr Newhall LP, a California Limited Partnership. Approve Tract Map No. 48892-01 (northeasterly corner of Sierra Highway and Golden Valley Road); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. In response to inquiry from Councilmember Weste, Curtis Nay, Supervising Engineer, provided information on anticipated timelines for the commencement of grading and completion of construction. ITEM 8 CONSENT CALENDAR TRACT MAP NO. 52673-03 (RYE CANYON BUSINESS PARK) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Tract Map No. 52673-03 (Rye Canyon Business Park) is the third phase of Vesting Tentative Tract Map No. 51828, which was granted approval by the Planning Commission on June 25, 1996. This phase, consisting of approximately 198.8 acres, is located at the northwesterly corner of Newhall Ranch Road and Copper Hill Drive, and is owned by W9/Rye South Realty; LLC, a Delaware Limited Liability Company. Approve Tract Map No. 52673-03 (Rye Canyon Business Park); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Tract Map; instruct the City Clerk to endorse the Certificate on the face of the Tract Map; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. ITEM 9 CONSENT CALENDAR SUMMARY VACATION OF A SEWER EASEMENT IN LOT 6 OF PARCEL MAP NO. 18789 AND LOT 1 OF PARCEL MAP NO. 19163; AND A STORM DRAIN EASEMENT IN LOT 5 OF PARCEL MAP NO. 18789 (IN THE VALENCIA INDUSTRIAL CENTER) Westinghouse Industrial Properties has requested to vacate a portion of an existing sewer easement. A portion of sewer has been relocated and this easement is no longer needed and is considered an excess easement. The developer has also requested to vacate a portion of an existing storm drain easement. A portion of the stone drain has been relocated and this easement is no longer needed and is considered an excess easement. Adopt Resolution No. 03-65 for the Summary Vacation of a sewer easement in lot 6 of Parcel Map No. 18789 and lot 1 of Parcel Map No. 19163, and a storm drain easement in lot 5 of Parcel Map No. 18789 (in the Valencia Industrial Center) as shown and described on Exhibits "A", "B", "C", and "D'; and direct City staff to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 10 CONSENT CALENDAR ASSIGNMENT AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY AND CONTRACT WITH NORTH AMERICAN BUS INDUSTRIES, INC. FOR THE FUTURE PURCHASE OF EXPANSION AND REPLACEMENT BUSES Staff proposes that in lieu of issuing a Request for Proposals (RFP), City Council approve the Assignment Agreement with the Los Angeles County Metropolitan Transportation Authority (MTA). This agreement assigns to the City the rights under the option provision of MTA's existing contract to enter into an agreement for the future purchase of twelve compressed CNG transit buses. Subsequent to this approval, staff recommends approval of a contract with NABI for the manufacture of these buses. Waive City purchasing policy and approve the Assignment Agreement with Los Angeles County Metropolitan Transportation Authority in lieu of issuing a Request for Proposal. Authorize the City Manager or designee to execute the Assignment Agreement, and negotiate and execute the contract with North American Bus Industries, Incorporated (NABI), subject to City Attorney approval. ITEM 11 CONSENT CALENDAR CITY OF SANTA CLARITA'S FISCAL YEAR 2003-04 STATEMENT OF INVESTMENT POLICY 0 Per California Government Code Section 53646, the City Treasurer is required to annually present the City's Investment Policy to the City Council to reaffirm or make any changes to the existing policy. Adopt the City of Santa Clarita's Fiscal Year 2003-04 Statement of Investment Policy, and direct staff to submit the policy to the Association of Public Treasurers of the United States & Canada (APT US&C), formerly the Municipal Treasurer's Association (MTA US&C), for certification award program. ITEM 12 CONSENT CALENDAR CNG FUEL STATION INSTALLATION AT CORPORATE YARD LOCATION - PROJECT ACCEPTANCE The City of Santa Clarita has been an active proponent of alternative fueled vehicles. The lack of a fast -fill CNG fuel station in the Santa Clarita Valley adversely impacted the expansion of the City's CNG vehicle fleet. On January 8, 2002, the City Council awarded a contract to Allsup Corporation to install a skid -mounted CNG fuel station at the Corporate Yard facility. This fuel station was sized to accommodate the existing fleet and provide for some growth. Accept the work performed by Allsup Corporation on the CNG fuel station installation at the Corporate Yard location; direct the City Clerk to file the Notice of Completion; and direct staff to release the project retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 13 CONSENT CALENDAR RESOLUTION REQUESTING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES Upon incorporation, the City of Santa Clarita entered in to a General Services Agreement with the County of Los Angeles to provide several miscellaneous services including Animal Control, prosecution of the City's ordinances, direct assessment collection, Business License services and a variety of public works activities. This agreement is scheduled to expire on June 30, 2003. Adopt Resolution No. 03-66 requesting renewal of the General Services Agreement between the City of Santa Clarita and the County of Los Angeles for miscellaneous services for an additional five-year term. Authorize the City Manager, or designee, to sign all documents. ITEM 14 CONSENT CALENDAR ANNUAL LEVY OF ASSESSMENTS FOR ALL ZONES WITHIN LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NOS. 1, T1 AND T1A Resolution calling for an Engineer's Report detailing the annual levy of assessments for all zones within Landscape Maintenance Assessment District Nos. 1, Tl, and T1A for Fiscal Year 2003/04, and calling for a public hearing on the report. Adopt Resolution No. 03-67 to initiate proceedings for the annual levy of assessments, approve the preliminary Engineer's Report, and „_ set the public hearing for June 24, 2003. ITEM 15 CONSENT CALENDAR STATE LEGISLATION: ASSEMBLY BILL 1652 (NAKANO) Assembly Bill 1652 (Nakano -D -Torrance) would increase the membership of the Los Angeles County Metropolitan Transportation Authority (MTA) from 14 members to 16 members. The two new members would be appointed by the Los Angeles County City Selection Committee to represent cities' interests on MTA, exclusive of the City of Los Angeles. The City Council Legislative Committee recommends "support" for AB 1652. Statements of support will be transmitted to Assembly Member George Nakano, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Davis and the League of California Cities. ITEM 16 CONSENT CALENDAR STATE LEGISLATION: AB 1221 (STEINBERG) Assembly Bill 1221 (Steinberg -D -Sacramento) seeks to reduce city and county sales and use tax rates. Property tax revenue from counties' Educational Revenue Augmentation Fund (ERAF) would be used to backfill sales tax revenues lost by cities and counties. The bill is designed to resolve two critical issues of statewide concern: 1) reforming the dysfunctional state/local fiscal relationship, and 2) promoting construction of housing throughout California. The City Council Legislative Committee recommends an "opposed" position to Assembly Bill 1221. Statements of opposition will be transmitted to Assembly Member Steinberg, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Davis and the League of California Cities. ITEM 17 CONSENT CALENDAR CHECK REGISTER NOS. 19 AND 20 Approval of the Check Registers. Adopt Resolution No. 03-68 to approve and ratify for payment the demands presented in Check Registers 19 and 20. Motion by Ferry, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Kellar, Weste, Smyth Noes: None Absent: None Motion carried. ITEM 18 PUBLIC HEARING APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2003-L50, NORTH SCHERZINGER AREA Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, gave the announcement. 3 In report, Curtis Nay, Supervising Engineer, advised that the City is planning to install streetlight improvements in the North Scherzinger Area and requires the properties adjacent to these streetlight improvements to be annexed into Streetlight Maintenance District No. 1 (District). The property owners in the North Scherzinger Area have signed petitions requesting annexation into the District as Annexation No. 2003-L50. This annexation will provide for the continued maintenance of these improvements after the City installs them. Motion by Ferry, second by Weste, to waive staff presentation. Hearing no objections, it was so ordered. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing and asked that the ballots be counted. At this time Council proceeded to the next agenda item with the intent to return to this item for action. Upon completion of the ballot count and at the conclusion of Item 19, Sharon Dawson, City Clerk, advised that ballots representing 26 parcels were cast with the "yes" votes representing 19 parcels and an assessment amount of $1,025.00 for 65.2% and "no" votes representing 7 parcels and an assessment amount of $547.00 for 34.8%. A majority vote is required for passage; therefore, the votes reflect a majority yes vote for the assessment. One protest letter was received with the ballots representing 2 parcels. Motion by Weste, second by Ferry, to adopt Resolution No. 03-69 to approve the Amended Engineer's Report and adopt Resolution No. 03-70 to approve the annexation of territory for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L50, North Scherzinger Area. On roll call vote: Ayes: Weste, Ferry, Kellar, Smyth Noes: None Absent: McLean (left during Item 19) Motion carried. ITEM 19 PUBLIC HEARING GATE KING INDUSTRIAL PARK Mayor Smyth noted the public hearing was continued from the April 8, 2003 meeting. Vincent Bertoni, Planning Manager, advised that the City Council requested at the conclusion of the January 28, 2003 City Council meeting, that staff continue to work with the applicant to revise the project site to eliminate Lot 24 which would save more oak trees and provide a larger wildlife buffer. The City Council also requested staff to work with the applicant on the W remaining project issues for the project. This public hearing was continued from the meeting of April 8, 2003. Mark Gates, applicant, offered to defer his comments until after public comments. Addressing the Council on this item was Phil Hof; Maria Gutzeit (submitted letter); Brandi Wright; Teresa Savaike; John Gonzalez; Sandra Cattell; Betsy Hamill; Craig Peters representing CB Richard Ellis; Lynne Plambeck representing SCOPE (submitted material); Connie Worden- Roberts; Melissa Pillmear; Duane Harte; Manual Santana; Larry Bird representing Old Town Newhall Association; Leon Worden representing the SCV Historical Society. Six written comments were submitted. One request to speak and material expressing concerns of the Santa Clarita Oak Conservancy were submitted after the public hearing was closed. Mark Gates, the applicant, provided a rebuttal to comments made (submitted material) RECESS AND RECONVENE Mayor Smyth called a recess at 7:44 and reconvened the meeting at 8:02 p.m. Mayor Smyth closed the public hearing. In response to questions from Councilmembers, Vince Berton, Planning Manager; Joe Power, Planning Manager for Rincon Consultants; and Andrew Yi, Traffic Engineer, provided additional information. Councilmember McLean left the meeting at 8:48 p.m. due to a family emergency. Motion by Ferry, second by Kellar, to direct staff to return to the June 24, 2003 City Council meeting with the applicable resolutions and ordinances for the project incorporating the modifications that staff and the applicant has agreed to, including conditions as discussed. On roll call vote: Ayes: Kellar, Weste, Ferry, Smyth Noes: None Absent: McLean Motion carried. ADJOURNMENT Mayor Smyth adjourned the meeting at 9:01 p.m. 10 FUTURE MEETINGS No City Council Study Session will be held Tuesday, June 3, 2003 at 5:30 p.m., in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd. Santa Clarita, CA (meeting cancelled). A Special City Council meeting will be held Wednesday, June 4, 2003 at 7:00 p.m., at the Santa Clarita Valley Senior Center, 22900 Market Street, Newhall, CA for the purpose of holding a Special Town Hall meeting. The next regular meeting of the City Council will be held Tuesday, June 10, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK 03may27mAm 11