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HomeMy WebLinkAbout2003-10-28 - MINUTES - REGULAR MTG (2)_ CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:00 P.M. MINUTES OF REGULAR MEETING 6:00 PM OCTOBER 28, 2003 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 5:00 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9 (a) Case Name: Sarian v. City of Santa Clarita Los Angeles County Superior Court Case No. PC 029950 Case Name: Cemex Inc. v. County of Los Angeles U.S. District Court, Central District of CA, Case No.02-00747 (DT) CONFERENCE WITH LABOR NEGOTIATOR Government Code Section 54957.6 Agency Negotiator: City Manager or designee Unrepresented Employees: All positions not represented by SEN Local 347 RECESS AND RECONVENE Mayor Smyth recessed the meeting to a Closed Session at 5:01 p.m. and reconvened the meeting at 6:00 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken that was required to be reported. ADJOURN Mayor Smyth adjourned the meeting at 6:01 p.m. CITY CLERK'S ANNOUNCEMENT The Clerk's announcement was waived. INVOCATION Mayor Smyth gave the invocation and asked that our thoughts and prayers be with the firefighters and those in the community whose homes were in danger. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:03 p.m. and announced that due to the current fire threat in the Stevenson Ranch/Mentryville area, this Council meeting would be abbreviated with all discussion items and public hearings continued to November 4, 2003. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth led the flag salute. COUNCILMEM 3ER COMMENTS Councilmember comments were waived. COMMITTEE REPORTS Committee reports were waived. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Smyth and Councilmembers presented Mike Riley with a "Caught You Doing Something Good Award" for rescuing neighbors from their burning house on August 15, 2003. The recognition for the 4th of July Parade Committee will be rescheduled. PRESENTATIONS TO THE CITY There were none. Mayor Smyth noted that Heather McDonald of the Daily News would be leaving Santa Clarita for new challenges and wished her well. At Mayor Smyth's request, Ken Pulskamp, City Manager, gave an update on the fire and the status of evacuations in the Stevenson Ranch area. Over 100,000 acres have burned in the Simi Valley area; no structures have been lost; fire department personnel are doing a fantastic job. At this time Mayor Smyth and City Manager Pulskamp left the meeting to attend a briefing at the fire station. PUBLIC PARTICIPATION Addressing the Council at this time was Joan MacGregor representing the Sulphur Springs School District regarding the City's assistance in getting an extension of time to purchase parcels near the Canyon Country Metrolink Station. -- STAFF COMMENTS Ken Striplin, Assistant to the City Manager, advised that the City Manager was working with the School District on Mrs. MacGregor's request. EXECUTIVE MEETING The Executive Meeting was waived. APPROVAL OF AGENDA No action taken. APPROVAL OF MINUTES The minutes of the October 14, 2003 special and regular meetings will be placed on the November 4, 2003 agenda for consideration. RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY Due to the current fire danger, the Redevelopment Agency meeting was not held. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES - READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR EXTENSION OF TREE MAINTENANCE CONTRACT In 2001, the City entered into a one-year contract with True Green Landcare for the provision of tree maintenance services. In addition, approval was included to renew the contracts for up to four additional one-year terms. This item requests approval to extend the current existing contract for an additional year. Approve a one-year extension of existing contract for tree maintenance services with True Green Landcare for an amount not to exceed $450,000 from Account No. 5600-8001. Authorize the City Manager, or designee, to execute all contract documents for the renewal of this current contract, subject to City Attorney approval. ITEM 3 CONSENT CALENDAR JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT 2003 The City of Santa Clarita has been awarded the Office of Criminal Justice Planning Juvenile Accountability Incentive Block Grant in the amount of $11,170, contingent upon allocation of a cash _. match of $1,241. This funding is to help promote greater accountability of juveniles in the juvenile justice system. Accept the Office of Criminal Justice Planning (OCJP) Juvenile Accountability Incentive Block Grant (JAIBG) 2003 in the amount of $11,170, and authorize City Manager, or designee, to execute any contracts, change orders, or amendments arising out of this program, subject to City Attorney approval. Establish estimated revenues in the JAIBG, account number 453-5175 for $11,170, and the Transfers In account number 453-6810 for $1,241. Approve transfer of $1,241 from City Council Contingency Fund account number 2250-7401 to the Transfers Out account number 001-9501 for the required cash match. Appropriate $12, 411 to account number 7449 per Attachment A. ITEM 4 CONSENT CALENDAR RESOLUTION FOR THE WATER RECYCLING FACILITIES PLANNING GRANT FOR DRAINAGE BENEFIT ASSESSMENT AREA NOS. 6 AND 18 LOCATED IN THE SHANGRI- LA VICINITY The City seeks to apply for the Water Recycling Facilities Planning Grant from the State Water Resources Control Board. The grant will be used to plan for a water recycling system that will distribute groundwater from the Shangri-La vicinity to local irrigation use. Adopt Resolution No. 03-129 authorizing staff to file for a Water Recycling Facilities Planning Grant from the State Water Resources Control Board. ITEM 5 CONSENT CALENDAR PARCEL MAP NO. 26607 (WESTINGHOUSE PLACE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Approval of Parcel Map No. 26607 (Westinghouse Place) consisting of approximately 2.7 acres, located north of Westinghouse Place, south of Newhall Ranch Road, and 400 feet easterly of Vanderbilt Way, and owned by Raymond A. Scurria and Antonette Scurria. Approve Parcel Map No. 26607 (Westinghouse Place); accept on behalf of the public the offers of dedication; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Parcel Map; and instruct the City Clerk to endorse the Certificate on the face of the Parcel Map. ITEM 6 CONSENT CALENDAR TRACT MAP NO. 43529 - RESTRICTED USE AREAS ON LOT 97 In 1986, dedications were made under Tract Map No. 43529 which restricted the erection of buildings or other structures within those areas designated on the map as restricted use areas. The restricted use areas on Lot 97 have been modified by the remedial grading recently completed by the developer and approved by the City. The work has allowed the area of building restrictions to be minimized. New dedications for the reduced restricted use areas have been prepared and are ready for recordation. Adopt Resolution No. 03-130 for the abandonment of the dedications on Lot 97 of Tract Map No. 43529, and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 7 CONSENT CALENDAR RESOLUTION AUTHORIZING INSTITUTION OF A LABOR COMPLIANCE PROGRAM When cities seek to use design -build contracts for public works projects, the California Contract Code 20209.7(c) requires cities to establish and enforce a Labor Compliance Program (LCP), as outlined in the California Labor Code, Section 1771.5. This agenda item seeks City Council approval of Santa Clarita's LCP. Adopt Resolution No. 03-131 instituting a Labor Compliance Program (LCP); and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR FEDERAL LEGISLATION: 5.1555 (BOXER) On January 28, 2003, the City Council expressed conceptual support for Senator Barbara Boxer's California Wild Heritage Act legislation. In August, Senator Boxer introduced S.1555, the California Wild Heritage Act of 2003. Among other provisions, 5.1555 designates 123,872 acres of Angeles National Forest lands as wilderness areas, for inclusion in the National Wilderness Preservation System. 14,720 acres are immediately adjacent to or in the immediate vicinity of the City of Santa Clarita. Support S.1555 (Boxer) California Wild Heritage Act of 2003 and transmit statements of support to Senator Boxer, Senator Feinstein and Representative McKeon. Direct staff to work with appropriate legislative and administration officials to assist Senator Boxer in securing passage of S.1555 and a companion measure in the House of Representatives sponsored by Representative Hilda Solis, H.R. 3325. Thirteen written comment cards were submitted on this item. Three speaker cards were submitted but requested to speak only if the item were pulled. ITEM 9 CONSENT CALENDAR COMMUNICATION DURING THE SOLID WASTE FRANCHISE RFP PROCESS The City Council approved the RFP for Residential and Commercial Waste Management Services on March 11, 2003. Included in this RFP is the requirement that all communication regarding the RFP or the RFP process be directed exclusively through Jill Fosselman, Assistant to the City Manager, or Laith Ezzet of Hilton Farnkopf & Hobson (HF&H). The purpose of having a restricted communications policy is to provide a measure of protection to the City to ensure that all proposers have access the same information, and that information is shared in a consistent manner. Further, this policy strongly discourages proposers from approaching City staff or Councilmembers for their thoughts or input on the RFP and the evaluation process. In the event staff or Councilmembers learn that this policy has been violated, the Council may determine to disqualify the proposer from further consideration. Reaffirm the communication policy as approved in the March 17, 2003 Request For Proposal (RFP) for Residential and Commercial Waste Management Services that requires communications regarding the RFP be directed exclusively through Jill Fosselman, Assistant to the City Manager, or Laith Ezzet of Hilton Farnkopf & Hobson. ITEM 10 CONSENT CALENDAR APPROVAL OF CONTRACTS FOR PROFESSIONAL BUILDING AND SAFETY SERVICES This item is a request for City Council to extend contracts for plan review and inspection services exceeding $50,000 for two firms for services rendered during the current fiscal year. Extend the contracts for plan review and inspection services as follows: Professional plan review services by Esgil Corporation in the amount of $90,000 from account 3710 8110. Professional building inspection services by JAS Pacific, Inc. in the amount of $115,000 from account 3710 8001. ITEM 11 CONSENT CALENDAR EMERGENCY WINTER SHELTER LEASE AGREEMENT One year lease agreement for an emergency winter shelter on City owned land at the Via Princessa Metrolink Station. Direct the City Manager or designee to enter into a one year agreement for an emergency winter shelter on City owned land at the Via Princessa Metrolink Station. Direct staff to continue to work with the Santa Clarita Community Development Corporation (SCCDC) to find a permanent location. One speaker card was submitted but requested to speak only if the item were pulled. Motion by Weste, second by Ferry, to continue Item 11 to the November 4, 2003 adjourned meeting. Hearing no objections, it was so ordered. ITEM 12 CONSENT CALENDAR AN ORDINANCE AMENDING THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND COMCAST OF NEWHALL INC. For the past two and one-half years, staff has been preparing for renewal of the City's Cable Franchise agreements with Comcast, formerly AT&T. While staff and representatives of Comcast have made progress in their renewal discussions, the complexities associated with both the renewal process and receiving timely responses from corporate representatives of Comcast dictate the need to extend Comcast's Cable Franchise Agreement. Therefore, staff believes it is appropriate to extend the expiration of the City's Cable Franchise agreement with Comcast to April 30, 2004. Adopt Ordinance No. 03-14 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND COMCAST OF NEWHALL, INC." ITEM 13 CONSENT CALENDAR AN ORDINANCE AMENDING THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND TIME WARNER ENTERTAINMENT - ADVANCE/NEWHOUSE _ For the past two and one-half years, staff has been preparing for the renewal of the City's Cable Franchise agreements with Comcast, formerly AT&T, and Time Warner Communications. While staff and representatives of Time Warner have made progress in their renewal discussions, the complexities associated with the renewal process, coupled with current franchise issues that have yet to be resolved, dictate the need to extend Time Warner's Cable Franchise Agreement. Therefore, staff believes it is appropriate to extend the expiration of the City's Cable Franchise agreement with Time Warner to April 30, 2004. Adopt Ordinance No. 03-15 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AUTHORIZING THE CITY MANAGER TO SIGN AN AMENDMENT TO THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND TIME WARNER ENTERTAINMENT - ADVANCE/NEWHOUSE". ITEM 14 CONSENT CALENDAR RESOLUTION APPROVING THE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND THE SANTA CLARITA COMMUNITY COLLEGE DISTRICT At the October 14, 2003 regular meeting, the City Council took action to approve an Agreement establishing a Use Tax Equivalent Revenue Sharing Program between the City of Santa Clarita and the Santa Clarita Community College District. Pursuant to State requirements, it is necessary for the City Council to adopt a Resolution in order to approve this Agreement. Adopt Resolution No. 03-132 approving the Agreement between the City of Santa Clarita and the Santa Clarita Community College District, subject to the approval of the City Attorney. ITEM 15 CONSENT CALENDAR CHECK REGISTER NOS. 41 AND 42 Approval of the Check Registers. Adopt Resolution No. 03-133 to approve and ratify for payment the demands presented in Check Registers 41 and 42. Motion by Weste, second by McLean, to approve the Consent Calendar with the exception of Item 11. On roll call vote: Ayes: Ferry, McLean, Weste, Kellar Noes: None Absent: Smyth Motion carried. ITEM 16 PUBLIC HEARING AN APPEAL OF PLANNING COMMISSION APPROVAL OF A MINOR USE PERMIT FOR THE CONSTRUCTION OF TWO AUTOMOTIVE BUILDINGS AT 23720 LYONS AVENUE, WITHIN THE COMMUNITY OF NEWHALL IN THE CITY OF SANTA CLARITA Mayor Pro Tem Kellar opened the public hearing. 7 Sharon Dawson, City Clerk, stated that all notices required by law have been provided. In report, Wendy Deats, Assistant Planner II, advised that on December 4, 2001, Lyons Car wash submitted an application for a minor use permit to the City of Santa Clarita's Planning & Building Services Department, requesting the approval of two new automotive buildings consisting of 10 service bays for minor auto repair, which would operate in conjunction with the existing car wash facility. The existing car wash and the proposed automotive service facility are located within an existing shopping center, which was approved by Los Angeles County and constructed in the 1960's. The center contains a variety of commercial, food and service uses which have operated since construction. No requests to speak were submitted on this item. Motion by Weste, second by Ferry, to continue the public hearing to the adjourned meeting on November 4, 2003. Hearing no objections, it was so ordered. ITEM 17 PUBLIC HEARING PLACERITA CANYON SEWER BACKBONE PROJECT ENVIRONMENTAL IMPACT REPORT AND OAK TREE PERMIT (MASTER CASE 02-178, OAK TREE PERMIT 02-026) SCH 32002041149 Mayor Pro Tem Kellar opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required by law have been provided. In report, Vincent Bertoni, Interim Director of Planning and Building Sevices, advised that in 1996 the City Council directed staff to evaluate the necessity of a public sewer system within the community of Placenta Canyon. In 1997 the City initiated a sewer area study that included providing a system to The Master's College and two residential tracts. In June 2001, the City Council initiated the preparation for the environmental documentation because of potential significant impacts of the project. No requests to speak were submitted on this item Motion by Weste, second by McLean, to continue the public hearing to the adjourned meeting on November 4, 2003. Hearing no objections, it was so ordered. ADJOURNMENT Motion by Weste, second by McLean, to adjourn the meeting in memory of Johnny Dwayne Grant at 6:20 p.m. to an adjourned meeting at 6:00 p.m. on November 4, 2003. FUTURE MEETINGS A City Council Study Session will be held Tuesday, November 4, 2003 at 5:00 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. Due to the Veterans' Day Holiday, no meeting will be held on Tuesday, November 11, 2003. A special City Council meeting will be held Thursday, November 20, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. The next regular meeting of the City Council will be held Tuesday, November 25, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK 030a2ki.doc E