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HomeMy WebLinkAbout2003-01-14 - MINUTES - SPECIAL REGULAR (2)CITY OF SANTA CLARITA "— CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. JANUARY 14, 2003 CALL TO ORDER Mayor Smyth called to order the special meeting of the City Council at 5:34 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Ferry who entered the meeting at 5:35 p.m. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL - Potential Litigation Government Code Section 54956.9 (c) - one matter RECESS AND RECONVENE Mayor Smyth recessed the meeting to Closed Session at 5:35 p.m. and reconvened the meeting at 6:03 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, advised that in Closed Session by unanimous vote, Council took action to join in litigation challenging the State Water Resources Control Board's denial of petition for review of the action of the Los Angeles County Regional Water Quality Control Board in approving municipal storm water permits for cities in Los Angeles County. ADJOURN Mayor Smyth adjourned the meeting at 6:04 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Weste gave the invocation. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Ken Pulskamp, City Manager, led the flag salute. COUNCILMEM 3ER COMMENTS Councilmember Ferry commented on changes to sidewalks made by City staff to assist wheelchair bound students at Saugus High School and on the number of fatal traffic accidents involving students. Councilmember McLean commented on her frustration in spending time waiting on the phone to talk with a person and urged others to express their concern when this happens to them. Councilmember Weste commented that she is looking forward to working on the many issues facing the Council in the coming year. Mayor Smyth requested staff to look into the bus route near the VFW hospital and to bring the bus stop closer to the hospital and requested staff to analyze and report back on the California Wilderness Bill for preservation of various open space areas. COMMITTEE REPORTS Councilmember McLean provided a status on the Community Service Grants Committee. Councilmember Weste commented on a recent meeting of the Sanitation District. Councilmember Kellar provided a detailed update on the status of the Whitaker-Bermite property and the multi jurisdictional task force working on the issue; brochures had been mailed to residents, were available on the City's website and were on the back table in the Council Chamber. Councilmember Ferry provided additional information on the Whitaker-Bermite property and thanked Assemblymember Richman for his efforts on this issue. Councilmember McLean requested that a copy of the CLWA report on the success of removing perchlorate from wells be obtained. Mayor Smyth commented on a recent meeting of the North County Transportation Coalition. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Smyth and Councilmembers presented certificates recognizing the heroism of Justin Portzen and Kyle Stafford in rescuing the driver of a vehicle involved in a head-on collision, Andres Ameigeiras, who was also in attendance to express his appreciation. Mayor Smyth and Councilmembers presented a certificate recognizing Dianne Foderaro and the Character Counts team from Plum Canyon Elementary School in receiving the AT&T Emerging Technology Award for Educators. _ PRESENTATIONS TO THE CITY Mayor Smyth introduced and welcomed the new Executive Director of the Chamber of Commerce, Larry Mankin, who made brief comments. Ken Pulskamp, City Manager, provided information on the impacts to the City of the draft State budget. PUBLIC PARTICIPATION Addressing the Council at this time was Carl Boyer representing SCV International Program regarding the Sister Cities International Young Artists Competition (submitted material); John Steffen who read an article by Michelle Buttlemen in the Signal newspaper regarding the Stevenson Ranch oak tree; Tom DiCioccio regarding Newhall Land's freeway sign; Allan Cameron regarding a stray dog and the solid waste RFP; Craig Bierlein representing SEN 347 regarding recent labor negotiations and their participation supporting the City with regard to the State budget; and Karen Pearson representing the Sierra Club regarding the solid waste RFP. Councilmember McLean volunteered to participate as a judge for the Sister Cities art contest. STAFF COMMENTS Ken Pulskamp, City Manager, commented on the City's position to uphold the conditions of the conditional use permit for the Newhall Land freeway sign, commented on the process followed in putting together the detailed solid waste RFP and indicated that staff could prepare a summary of the RFP and place it on the City's website. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Weste, second by Kellar, to add an item of subsequent need as Item 19 concerning the Southern California Regional Rail Authority January 6, 2003 accident/safety recommendations, finding there is an immediate need to consider the item and that the need arose subsequent to the posting of the agenda for this meeting. On roll call vote: Ayes: Ferry, McLean, Kellar, Weste, Smyth Noes: None Absent: None Motion carried. Motion by Weste, second by Ferry, to approve the agenda, pulling Items 4, 6, -- 9 and 10 from the Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Kellar, second by Weste, to approve the minutes of the December 10, 2002 special and regular meetings as submitted. Hearing no objections, it was so ordered. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances, which appear on this public agenda, have been read and waive further reading. ITEM 2 CONSENT CALENDAR PURCHASE OF BUS STOP TRASH AND RECYCLING CONTAINERS WITH GRANT FUNDS FROM THE DEPARTMENT OF CONSERVATION Staff released a Request for Proposals (RFP) on November 25, 2002 for the purchase of 130 automated litter containers for use at bus stops that have a high potential for litter for the collection of trash and recyclables. The containers will be purchased using the Department of Conservation Beverage Container Recycling Grant funds. In response to the RFP, Recy-Cal Supply Company submitted the only bid and offered to provide the unique containers fitting the City's needs for a total of $50,528.94. Award bid of 130 automated litter containers for use at bus stops for the collection of trash and recyclables for the cost of $50,528.94 using Department of Conservation grant funds to Recy-Cal Supply Company. ITEM 3 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 332 This annexation to the Los Angeles County Sanitation District is for the newly created assessment area for a commercial building at 17861 Sierra Highway (APN: 2839 018-003). Adopt Resolution No. 03-1 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 332. ITEM 4 CONSENT CALENDAR GATEWAY BEAUTIFICATION, PROJECT NO. B2007 - EEM 2000 (147) AWARD OF CONSTRUCTION CONTRACT This project will provide for the installation of approximately 355 trees, including construction of an irrigation system, in and around the three Metrolink station sites within the City. Award the construction contract for the Gateway Beautification, Project No. B2007, to Pierre Sprinkler and Landscape in the amount of $247,956.00, and authorize an estimated contingency not to -exceed $22,688.00 for any necessary change orders to the contract and administrative/inspection costs; transfer $55,000.00 from Account No. B3001001-8001 to Account No. B2007001-8001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. In response to inquiry from Council, Ken Pulskamp, City Manager, provided additional information. ITEM 5 CONSENT CALENDAR ANNEXATION OF TERRITORIES INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2003-L44, PARCEL MAP NO. 16051; ANNEXATION NO. 2003-L45, PARCEL MAP NO. 23349; ANNEXATION NO. 2003-L46, TRACT MAP NO. 33746 Annexation No. 2003-L44 is located in the vicinity of Springfield Court and Tourney Road; Annexation No. 2003-1,45 is located in the vicinity of Magic Mountain Parkway and Tourney Road; Annexation No. 2003-L46 is located in the vicinity of McBean Parkway and Valencia Boulevard, known as Town Center South. These annexations will provide for the continued maintenance for existing streetlights and the improvements after they are installed and accepted by the City. Adopt Resolution No. 03-2 to initiate annexation proceedings for Annexation No. 2003-L44; adopt Resolution No. 03-3 to initiate annexation proceedings for Annexation No. 2003-L45; and adopt Resolution No. 03-4 to initiate annexation proceedings for Annexation No. 2003-L46 into Streetlight Maintenance District No. 1; approve the respective Engineer's Reports; declare the City's intention to annex territories; and set the public hearing for January 14, 2003. ITEM 6 CONSENT CALENDAR BOUQUET CANYON ROAD - ESTABLISHING A NO - STOPPING ZONE On December 5, 2002, City Traffic staff met with representatives from the Sutters Pointe Homeowner's Association (HOA) to discuss issues concerning traffic patterns and operations at the intersection of Bouquet Canyon Road and Sutters Pointe Drive. Adopt Resolution No. 03-5 establishing a no -stopping zone along the east side of Bouquet Canyon Road, extending 300 feet south of Sutters Pointe Drive. Addressing the Council on this item was Earl Kangas. ITEM 7 CONSENT CALENDAR GOLDEN VALLEY ROAD INTERIM IMPROVEMENTS, PROJECT NO. C3002 - EXECUTE CONSTRUCTION AND MAINTENANCE AGREEMENT BETWEEN CITY AND SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) This project will widen at -grade crossings at the intersections of Ruether Avenue at Soledad Canyon Road and Golden Triangle Road, and install curb, gutter, access ramps, and sidewalk. Authorize the execution of the Construction and Maintenance Agreement with the Southern California Regional Rail Authority (SCRRA) and allow the expenditure of $398,341.00 from Account No. C3002455 to the SCRRA for the railroad work; authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM S CONSENT CALENDAR MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU) LOCAL 347 In October of 2002, the City of Santa Clarita and the Service Employees International Union (SEIU) Local 347 began negotiations for a new contract. The City and SEIU Local 347 AFL-CIO have negotiated the articles that have now been incorporated into a Memorandum of Understanding. The MOU is within the parameters previously established by the City Council. Approve the Memorandum of Understanding that has been negotiated between the City of Santa Clarita and the Service Employees International Union (SEIU) Local 347, and authorize the City Manager or designee to sign and accept the MOU on behalf of the City. Adopt Resolution No. 03-6 fixing the employer's contribution under the Public Employees' Medical and Hospital Care Act. Appropriate $102,045 from Council Contingency Reserve Account No. 2250-7401, $25,525 from Gas Tax Fund balance, $7,825 from Stormwater Utility Fund balance, $980 from Transit Fund balance, and $2,015 from Proposition A Safe Park Fund balance, to the appropriate accounts listed on the agenda report. ITEM 9 CONSENT CALENDAR FISCAL YEAR 2002/2003 TRAFFIC SIGNAL PRIORITY EVALUATION REPORT In October 1995, the City Council adopted Resolution No. 95-116, establishing the City of Santa Clarita Traffic Signal Priority Rating system. This has become an annual evaluation study where candidate intersections competing for limited funding for traffic signals are prioritized to provide maximum traffic safety to the community. This item describes this year's signal priority evaluation. Receive report regarding traffic signal priority evaluation; approve the ranked list of candidate traffic signal locations; and select the intersection of Newhall Avenue at Market Street to be signalized from the City's current Traffic Signal Priority List. Addressing the Council on this item was Terry Kleintop (submitted material); Lorenzo Murillo representing Visually Impaired Assistance Services at the SCV Senior Center; James Hogan representing the vision impaired community; Janis Holt; Earl Kangas (submitted material); and Frank Kucharski. In response to inquiries from Councilmembers, Andrew Yi, City Traffic Engineer, and Micah Hershberg representing Linscott, Law & Greenspan, the consultant who assisted in preparing the report, provided information. Mayor Smyth noted that the budget process would be starting soon and suggested that additional funds be sought and that a new evaluation process and ranking be completed, with staff to proceed with installation of a U-turn at the Bouquet Canyon and Sutters Pointe Drive intersection. ITEM 10 CONSENT CALENDAR SUPPORT OF REQUEST FOR DIPLOMATIC ASSISTANCE TO PERSUADE MEXICO TO REVERSE ITS CURRENT EXTRADITION POLICY At the December 10, 2002 regular City Council meeting, Mayor Pro Tem Bob Kellar requested .staff to write a report and a resolution requesting the President and Congress to use all diplomatic means available to persuade Mexico to reverse its current extradition policy with regard to the suspect in the shooting of Deputy David March. Adopt Resolution No. 03-7 in support of requesting the President and Congress to persuade Mexican authorities to reverse its current extradition policy with regard to the suspect in the shooting of Deputy David March. C Councilmember Kellar explained the background for this item and urged support. ITEM 11 CONSENT CALENDAR YOUTH SPORTS UNIFORM BID AWARD Council approved the FY 2002/2003 budget which included the purchase of youth sports uniforms. The Invitation to Bid was published three times from November 24 to December 1, 2002. Notifications were sent to the Chamber of Commerce, VIA and 18 suppliers on file, as well as distributed to 4 dealers who requested an opportunity to bid and ten additional suppliers downloaded the bid package from the City's website. Five suppliers submitted responses opened by the City Clerk on December 18, 2002. Award a contract to The Idea Factory for the purchase of youth sports uniforms for an amount not to exceed $66,315.03 from Account No. 7242-7313. ITEM 12 CONSENT CALENDAR CHECK REGISTER NOS. 49, 50, AND 51 Approval of the check registers. Adopt Resolution No. 03-8 to approve and ratify for payment the demands presented in Check Registers Nos. 49, 50, and 51. Motion by Weste, second by Ferry, to approve the Consent Calendar. On roll call vote: Ayes: McLean, Kellar, Weste, Ferry, Smyth Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Smyth recessed the meeting at 8:10 p.m. and reconvened the meeting at 8:25 p.m. ITEM 13 PUBLIC HEARING AN APPEAL OF A PLANNING COMMISSION APPROVAL OF A CONDITIONAL USE PERMIT FOR A WIRELESS TELECOMMUNICATIONS FACILITY CONSISTING OF 12 PANEL ANTENNAS, A 24 -INCH MICROWAVE DISH AND AN ASSOCIATED EQUIPMENT SHELTER Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Wendy Deats, Assistant Planner II, stated that the appellant requests the City Council deny the applicant's request for a conditional use permit for a wireless telecommunications facility -consisting of 12 panel antennas, a 24 -inch microwave dish and an associated equipment shelter. Carl Newton, City Attorney, clarified the public hearing process and confirmed that the City had complied with notice requirements and that, under the Federal Communications Act, the City is precluded from making a decision on such antennas based on health issues. Representing the applicant AT&T Wireless, Paul Albritton made the presentation. Representing the appellant Pedro de Guzman, Chris Slaman made the presentation (submitted material). Addressing the Council on this item was Joselyn Singh and Roxanne Jeppesen (submitted photographs). Three written comments were submitted on this item. Mayor Smyth closed the public hearing. Motion by Ferry, second by Kellar, to adopt Resolution No. 03-9 upholding the decision of the Planning Commission to adopt the Negative Declaration and approve Master Case No. 02-235, which consists of Conditional Use Permit 02-014, subject to the conditions of approval and adding a condition to plant trees around the water tank. On roll call vote: Ayes: Kellar, Weste, Ferry, McLean, Smyth Noes: None Absent: None Motion carried. ITEM 14 PUBLIC HEARING ANNEXATION OF TERRITORIES INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2003-L44, PARCEL MAP NO. 16051; ANNEXATION NO. 2003-L45, PARCEL MAP NO. 23349; ANNEXATION NO. 2003-L46, TRACT MAP NO. 33746 Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, announced that all notices required have been provided. Council consensus to waive the staff presentation. In report, Curtis Nay, Supervising Engineer, explained that Annexation No. 2003-L44 is located in the vicinity of Springfield Court and Tourney Road; Annexation No. 2003-L45 is located in the vicinity of Magic Mountain Parkway and Tourney Road; Annexation No. 2003-L46 is located in the vicinity of McBean Parkway and Valencia Boulevard, known as Town Center South. These annexations will provide for the continued maintenance for existing streetlights and the improvements after they are installed and accepted by the City. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing. No protests were filed. _ Motion by Ferry, second by Kellar, to adopt Resolution No. 03-10 to approve the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2003-L44; adopt Resolution No. 03-11 to approve the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2003-L45; and adopt Resolution No. 03-12 to approve the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2003-1,46. On roll call vote: Ayes: Weste, Ferry, McLean, Kellar, Smyth Noes: None Absent: None Motion carried. ITEM 15 PUBLIC HEARING PREZONE FOR THE SOUTH SANTA CLARITA ANNEXATION AREA (MASTER CASE 02-474) Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, announced that all notices required have been provided. Vince Bertoni, Planning Manager, stated that this item would prezone the subject property to RE (Residential Estate) designation on approximately 811 acres containing two developed single-family residences and RM (Residential Moderate) designation on 14 acres containing one mobile home park to allow for the South Santa Clarita Annexation. Addressing the Council on this item was R. J. Comer representing Las Lomas Land Company (submitted material); Frederick Bergin representing Mrs. Carlyle Davis; Allan Cameron; and Shane Atkinson. Mayor Smyth closed the public hearing. Motion by Ferry, second by McLean, to adopt Resolution No. 03-13 approving the negative declaration; introduce an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA TO APPROVE PREZONE NO. 02-004 (MASTER CASE 02-474) FOR THE SOUTH SANTA CLARITA ANNEXATION AREA LOCATED EAST OF INTERSTATE 5 AND WEST OF STATE ROUTE 14 ADJACENT TO THE SOUTHERN BOUNDARY OF THE CITY OF SANTA CLARITA CITY LIMITS. On roll call vote: Ayes: Ferry, McLean, Kellar, Weste, Smyth Noes: None Absent: None Motion carried. ITEM 16 PUBLIC HEARING RESOLUTION ESTABLISHING FEES FOR FILMING PERMITS Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, announced that all notices required have been provided. Jason Crawford, Administrative Analyst -Film, stated that at the December 10, 2002 City Council Study Session, staff presented a report to Council regarding the issuance of film permits and outlining a plan to bring this permitting in-house as of February 1, 2003. Fees reflect and do not exceed the actual cost to the City, while at the same time are comparable to or lower than fees charged by other cities and counties for like services. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing. Motion by Kellar, second by McLean, to adopt Resolution No. 03-14 establishing filming fees within the City of Santa Clarita. On roll call vote: Ayes: McLean, Kellar, Weste, Ferry, Smyth Noes: None Absent: None Motion carried. ITEM 17 UNFINISHED BUSINESS NOMINATION AND APPOINTMENT OF COMMISSIONER In report, Sharon Dawson, City Clerk, advised that this is the time for Council nomination and appointment to fill one unexpired term created by the resignation of Mmberle Wooten from the Parks & Recreation Commission. Councilmember Ferry provided background and nominated Laurie Ender. Addressing the Council was Laurie Ender who expressed appreciation. Motion by Ferry, second by Weste, to approve the appointment of Laurie Ender to fill an unexpired term on the Parks & Recreation Commission. On roll call vote: Ayes: Kellar, Weste, Ferry, McLean, Smyth Noes: None - Absent: None Motion carried. 10 ITEM 18 NEW BUSINESS COUNCIL COMMITTEES Mayor Smyth reported that on a yearly basis, the City Council updates the Council Committee list and outlined the changes to the committee list. A proposed committee list for 2003 has been developed and is provided for discussion at this time. No requests to speak were submitted on this item. Council consensus to request a report on the Vector Control Board. Motion by Kellar, second by Ferry, to approve revisions to the City Council Committee list for 2003 as discussed. On roll call vote: Ayes: Weste, Ferry, McLean, Kellar, Smyth Noes: None Absent: None Motion carried. ITEM 19 SUBSEQUENT NEED SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA): JANUARY 6, 2003, ACCIDENT/SAFETY RECOMMENDATIONS Councilmember Weste reported that on Monday, January 6, 2003, Metrolink Train Number 210 collided with a vehicle at a crossing in the City of Burbank. The accident resulted in a number of injuries to riders on the train and the death of the driver of the utility vehicle struck by the train. Metrolink presently serves the counties of Los Angeles, Orange, Riverside, San Bernardino, and Ventura. No requests to speak were submitted on this item. Motion by Weste, second by Ferry, to 1.) direct staff to prepare a letter to the Southern California Regional Rail Authority Board of Directors: a.) offering the City of Santa Clarita's assistance in the investigation of the January 6, 2003 accident; and b.) offering to work with the SCRRA in the development of any warranted enhanced safety standards for grade crossings located within the City, and 2.) direct staff to obtain the final report upon the conclusion of all investigations on the January 6, 2003 accident involving Metrolink Train Number 210. On roll call vote: Ayes: Ferry, McLean, Kellar, Weste, Smyth - Noes: None Absent: None Motion carried. 11 ADJOURNMENT Mayor Smyth adjourned the meeting in memory of Dr. James M. Foster at 9:50 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 28, 2003 at 6:00 p.m. in the Council Chamber, 1" floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK Wan14m.doc 12 =,�%i.��