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HomeMy WebLinkAbout2003-03-11 - MINUTES - SPECIAL REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:00 P.M. MINUTES OF REGULAR MEETING 6:00 PM MARCH 11, 2003 CALL TO ORDER Mayor Pro Tem Kellar called to order the special meeting of the City Council at 5:03 p.m. ROLL CALL All Councilmembers were present with the exception of Mayor Smyth. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, announced the need to hold a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL - Pending Litigation Government Code Section 54956.9 (a) Case Name: Cemex Inc. v. County of Los Angeles U.S. Court of Appeals, Ninth Circuit, Appeals Case No 02-56364 Case Name: City of Santa Clarita v. U. S. Department of Interior U. S. District Court, Central District of CA, Case No. 02 -CV -00697 CONFERENCE WITH LEGAL COUNSEL - Potential Litigation Government Code Section 54956.9 (b) - one matter CONFERENCE WITH LEGAL COUNSEL - Potential Litigation Government Code Section 54956.9 (c) - one matter RECESS AND RECONVENE Mayor Pro Tem Kellar recessed the meeting to Closed Session at 5:04 p.m. and Mayor Smyth reconvened the meeting at 6:01 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney announced that no action was taken that was required to be reported. Further, Mr. Newton reported on a challenge received from SCOPE with regard to the Gate King item on the January 28, 2003 Council agenda. Noting that changes had been made to the project that would require a modified tract map, Mr. Newton recommended that Council direct staff to schedule a public hearing for April 8, 2003 to consider the Gate King project. Council consensus to direct staff to set a public hearing on the Gate King project on April 8, 2003. ADJOURN Mayor Smyth adjourned the meeting at 6:05 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Mayor Smyth gave the invocation. CALL TO ORDER Mayor Smyth called to order the regular meeting of the City Council at 6:08 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Smyth introduced athletes from Special Olympics who led the flag salute and would represent the City at the World Games to be held in Dublin, Ireland in June. COUNCILMEMBER COMMENTS Councilmember McLean commented on holding a joint meeting with the Board of Trustees of College of the Canyons as done in the past and on meetings and activities of Sister Cities, acknowledging the artwork on display in the Council Chamber. Councilmember Weste noted that the Santa Monica Mountains Conservancy would be applying for a grant to prepare a master plan for Mentryville. Mayor Smyth commented on Councilmember Weste being named Woman of the Year in the 38th Assembly District; Councilmember Kellar being named Citizen of the Year by the Elks Club; and commented on the Rally for the Troops held Saturday with a second rally scheduled for March 20 at the Hart High gym. COMMITTEE REPORTS Councilmember Ferry reported on the youth memorial project planned by the Blue Ribbon Task Force. Councilmember McLean reported on various meetings and events held recently throughout the Valley. Councilmember Kellar reported on his and Jeff Lambert's trip to Raleigh, North Carolina to meet at the home office of Cherokee, the prospective buyer of the Whitaker-Bermite property. Councilmember Weste reported on her attendance on various meetings and events and indicated the next Sanitation District meeting would be held March 19. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Smyth and Councilmembers presented a Professional Excellence Award from the League of CA Cities to Jenny Roney for her contributions to the Personnel and Employee Relations Department of the League. 2 Mayor Smyth and Councilmembers presented a plaque to Darryl Johnson for his calm and quick efforts in averting an accident involving a transit bus, big rig and Amtrack train. PRESENTATIONS TO THE CITY Mayor Smyth and Councilmembers presented certificates to City staff from the California Society of Municipal Finance Officers for excellence in budgeting and financial reporting. PUBLIC PARTICIPATION Addressing the Council at this time was Duane Harte representing the Santa Clarita Chamber of Commerce regarding awarding bids to local companies; Gary Bock regarding arbitration for Cordova Mobilehome Park; John Grannis regarding a Yellow Ribbon Rally to be held March 20, 2003; Dorothy Los regarding Cordova Mobilehome Park; Karen Pearson regarding issues that affect Elsmere Canyon; and David Jernigan representing the Social Political Arts & Research Coalition regarding a peace resolution. STAFF COMMENTS Ken Pulskamp, City Manager, advised that staff and the City Attorney would be happy to look at a proposal from the Chamber of Commerce with regard to local companies. Staff is also working with the Santa Monica Mountains Conservancy and the County to protect Elsmere Canyon and see that it is in public ownership. Councilmembers acknowledged the concerns of residents of Cordova Mobilehome Park; Councilmembers Weste and McLean volunteered to serve on a sub -committee to look at the concerns. Ken Pulskamp, City Manager, and Carl Newton, City Attorney, provided additional comments regarding the award of public works contracts and the City's 1% preference for local companies. COUNCIL DIRECTION. City Attorney to provide copy of code section on awarding contracts to Chamber of Commerce. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. APPROVAL OF AGENDA Motion by Weste, second by McLean, to approve the agenda, pulling Items 9 and 10 from the Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by McLean, second by Weste, to approve the minutes of the February 25, 2003 special and regular City Council meetings and the February 26, 2003 special City Council meeting as submitted. Hearing no objections, it was so ordered. 3 ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR JAN HEIDT METROLINK STATION IN NEWHALL SECOND PLATFORM AND PASSENGER AMENITIES, PROJECT NO. F2005 - AWARD OF CONSTRUCTION CONTRACT AND APPROVAL OF PROJECT PLANS AND SPECIFICATIONS This project is for the construction of the second passenger platform at the Jan Heidt Metrolink Station. The scope of work includes building code upgrades of three canopies to match those existing on the first platform, and three bus shelters, which are to be consistent with the station's architectural theme, as well as the Citywide bus shelter guidelines. Award the construction contract to Vido Samarzich, Inc. in the amount of $351,765.00, and authorize a contingency in the amount of $35,000.00; appropriate $84,446.00 from Proposition "A" Fund Balance to project Account No. F2005205-8001 and appropriate $10,000.00 from the existing outstanding General Fund loan from the Redevelopment Agency to address budget shortfall to project Account No. F2005901-8001; approve the project plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 3 CONSENT CALENDAR OAK SPRING CANYON PARK - PROJECT NUMBER: P3001 On March 26, 2002, City Council awarded Oak Spring Canyon Park Project, Project Number: P3001, to Los Angeles Engineering, Inc. The project was completed to the satisfaction of the Director of Parks, Recreation, and Community Services on March 8, 2003. Accept the work performed by Los Angeles Engineering, Inc. on the Oak Spring Canyon Park Project, Project Number P3001; direct the City Clerk to file the Notice of Completion with the Los Angeles County Recorders Office; direct staff to release the 5% retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 4 CONSENT CALENDAR REVIEW AND APPROVAL OF REQUEST FOR PROPOSALS FOR COMMERCIAL AND RESIDENTIAL SOLID WASTE FRANCHISE AGREEMENTS Pursuant to City Council's direction at the February 25, 2003 City Council meeting, staff is returning with the redlined version of the Draft Commercial and residential Solid Waste Franchise RFP and Agreements. These changes are based on feedback from the Council at the February 25, 2003 Council meeting, and the October 1 and 24, 2002 Study Sessions, along with comments received during the public review and comment period. Review and approve all recommended changes to the RFP and Franchise Agreements, and authorize staff to finalize the documents for release to potential bidders. Appropriate $50,000 from the Council Contingency Fund, Account No. 2250-7401, to the Environmental Services Professional Services Account, Account No. 3811-8110 for additional funds needed for 4 technical and legal consulting assistance with the preparation of the Commercial and Residential Solid Waste Franchise Request for Proposals and franchise agreements. ITEM 5 CONSENT CALENDAR. ANNEXATION OF TERRITORY INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2003-L49 Annexing territory for Assessor Parcel No. 2857-001-032, Tract Map No. 53588, located at 23706 Wiley Canyon Road, into Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L49. Adopt Resolution No. 03-41 to initiate annexation proceedings for Annexation No. 2003-L49 into Streetlight Maintenance District No. 1; approve the Engineer's Report; declare the City's intention to annex territory; and set the public hearing for March 11, 2003. ITEM 6 CONSENT CALENDAR PASEO SIDEWALK REMOVAL AND REPLACEMENT IN VARIOUS LOCATIONS - PROJECT NO. LMD 131 This project consists of the removal and reconstruction of concrete paseos (sidewalks) within the Valencia Hills Landscape Maintenance District - LMD T3. The subject area is bounded by Sarda Road, Rotunda Road, Tournament Road, and Oak Vale Drive. Award the contract for Paseo Sidewalk Removal and Replacement in Various Locations in the City of Santa Clarita, Project No. LMD 131, to R.C. Becker and Son, the lowest responsible bidder, for an amount not to exceed $143,770.86, plus a 20% contingency expenditure. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR APPROPRIATE FUNDS RECEIVED FROM LOS ANGELES COUNTY TO THE ONE VALLEY ONE VISION JOINT VALLEYWIDE GENERAL PLAN PROJECT FUND The City, in partnership with Los Angeles County, is well underway in a multi-year effort to create a Joint Valleywide General Plan for the Santa Clarita Valley. This project was developed with multiple phases with the cost shared between the City and the County. Phase III is currently underway and is focusing on the preparation of a Valleywide baseline report for all existing data and analysis of growth trends, forecasts and population changes. Increase estimated revenues in Account Number 001-6714 (Miscellaneous Revenues) by $62,500 to reflect the additional funding received from Los Angeles County for the Joint Valleywide General Plan; and appropriate $62,500 from Account Number 001-6714 (Miscellaneous Revenues) to Account Number 3120--8810 (Planning & Building Services Professional Services) to support Phase II efforts associated with the ongoing Joint Valleywide General Plan. ITEM 8 CONSENT CALENDAR SECOND READING OF ORDINANCE CONTROLLING DISCHARGES OF POLLUTANTS TO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM AND ORDINANCE REQUIRING THE IMPLEMENTATION OF THE STANDARD URBAN STORM WATER MITIGATION PLAN (SUSMP) FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT PROJECTS The City as a co -permittee of the 2001 NPDES Permit is required by the permit to adopt and amend its own municipal and development codes in order to be consistent with the 5 NPDES permit. The City is also requiring Standard Urban Stormwater Mitigation Plans (SUSMP) on properties greater than one acre to be amended. Adopt Ordinance No. 03-5 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, PROTECTING PUBLIC HEALTH AND SAFETY AND CITY PROPERTY BY CONTROLLING DISCHARGES OF POLLUTANTS AND PROHIBITING ILLICIT DISCHARGES AND ILLICIT CONNECTIONS TO THE MUNICIPAL SEPARATE STORM SEWER SYSTEM AND WATERS OF THE UNITED STATES BY AMENDING CHAPTER 10.04 OF TITLE 10 OF THE SANTA CLARITA MUNICIPAL CODE BY REPLACING IT IN ITS ENTIRETY WITH NEW CHAPTER 10.04 STORMWATER AND URBAN RUNOFF POLLUTION CONTROL;" and adopt Ordinance No. 03-6 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, IMPLEMENTING THE STANDARD URBAN STORMWATER MITIGATION PLAN OF THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD FOR THE LOS ANGELES REGION BY AMENDING CHAPTER 17.90 OF TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE BY REPLACING IT IN ITS ENTIRETY WITH NEW CHAPTER 17.90, STANDARD URBAN STORMWATER MITIGATION PLAN IMPLEMENTATION." ITEM 9 CONSENT CALENDAR HUD COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) ANNUAL PLAN & GRANT AWARD 2003-2004 CDBG Allocation in the amount of $1,382,792 to Grants, Administration, and Capital Projects. Approve the 2003-2004 CDBG Annual Plan and staffs recommended CDBG grant awards and authorize City Manager or designee to execute all documents subject to City Attorney approval. Direct staff to include specified organizations in its CDBG Annual Plan for the Department of Housing and Urban Development's (HUD) approval. Direct staff to include in FY 2003-04 recommended budget. Addressing the Council on this item was Gary Spindt, Maureen Spindt, Janelle Spindt, Jean Puckett, and Leslie Borgan representing SCV Special Olympics. ITEM 10 CONSENT CALENDAR CONTINUED SUPPORT FOR THE CALIFORNIA SPACE AUTHORITY The City of Santa Clarita was approached by the California Space Authority (CSA) for an endorsement of their organizational mission of promoting the aerospace industry in the State of California. Adopt Resolution No. 03-42 supporting local government space policy and direct staff to forward a letter of support to the California Space Authority (CSA). Councilmember McLean provided comments in support of the resolution. ITEM 11 CONSENT CALENDAR CHECK REGISTER NO. 08 AND 09 Approval of the check registers. Adopt Resolution No. 03-43 to approve and ratify for payment the demands presented in Check Registers 08 and 09. 0 Motion by McLean, second by Weste, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Kellar, Weste, Smyth Noes: None Absent: None Motion carried. ITEM 12 PUBLIC HEARING APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2003-1,49 Mayor Smyth opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. In report, Curtis Nay, Supervising Engineer, stated that the purpose of this public hearing is for the approval of the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L49, Assessor Parcel No. 2857-001-032, Tract Map No. 53588, located at 23706 Wiley Canyon Road. No requests to speak were submitted on this item. Mayor Smyth closed the public hearing. Sharon Dawson, City Clerk, announced that a ballot had been received from the sole owner in favor of the assessment and no protests had been received. Motion by Kellar, second by Weste, to adopt Resolution No. 03-44 to approve the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-L49, 23706 Wiley Canyon Road. On roll call vote: Ayes: McLean, Kellar, Weste, Ferry, Smyth Noes: None Absent: None Motion carried. ITEM 13 NEW BUSINESS POLICY FOR THE ANNEXATION OF TERRITORY TO THE CITY OF SANTA CLARITA Vince Berton, Planning Manager, reported that at the July 2, 2002 City Council Study Session regarding annexation policies, the Council directed staff to develop a citywide annexation policy for the Council's consideration which provides evaluation criteria related to all contributions and impacts to City services. The proposed annexation policy lists guidelines for the City Council's evaluation of annexation proposals for both inhabited and uninhabited properties. Addressing the Council on this item was Allan Cameron. Motion by Kellar, second by Ferry, to adopt a policy for the annexation of territory to the City of Santa Clarita. On roll call vote: Ayes: Kellar, Weste, Ferry, McLean, Smyth Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Smyth adjourned the meeting at 7:32 p.m. FUTURE MEETINGS A special meeting of the City Council will be held Wednesday, March 19, 2003 at 3:30 p.m., Sierra Vista Jr. High School, Room 1003, 19425 Stillmore, Canyon Country, CA to conduct a town hall meeting. The next regular meeting of the City Council will be held Tuesday, March 25, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MNEMOd _. 1 ATTEST: CITY CLERK 031AAR11m.doc 8