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HomeMy WebLinkAbout2003-06-10 - MINUTES - SPECIAL REGULAR MTG (2)"— CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. NNE 10, 2003 CALL TO ORDER Mayor Pro Tem Kellar called to order the special meeting of the City Council at 5:30 p.m. ROLL CALL All Councilmembers were present with the exception of Mayor Smyth and Councilmember Weste. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: "— CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9 (a) Case Name: Cemex Inc. v. County of Los Angeles U.S. Court of Appeals, Ninth Circuit, Appeals Case No 02-56364 RECESS AND RECONVENE Mayor Pro Tem Kellar recessed the meeting to closed session at 5:31 p.m. and reconvened the meeting at 6:21 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, advised that no action was taken that was required to be reported. ADJOURN Mayor Pro Tem Kellar adjourned the meeting at 6:22 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Weste gave the invocation. CALL TO ORDER Mayor Pro Tem Kellar called to order the regular meeting of the City Council at 6:25 p.m. ROLL CALL All Councilmembers were present with the exception of Mayor Smyth. FLAG SALUTE Councilmember Weste introduced members of Girl Scout Troop #380, under the leadership ofDiana Crovo, who led the flag salute. COUNCILMEMBER COMMENTS Councilmember Ferry demonstrated, with the help of Susan Kalisz, the distance his 11 -year-old son jumped to win a gold medal at the Santa Barbara track meet. Councilmember McLean thanked everyone for their concern on her family emergency which required that she leave the last Council meeting early and assured that all is okay; and thanked Fire Chief Larry Hambleton for his assistance and information regarding the Gate King Project helipad. Councilmember Weste commented that she is proud of the efforts of the Tourism Bureau and would provide more information at the next meeting. Councilmember Kellar commented on the recent golf tournament to benefit Special Olympics and expressed appreciation for Gary and Maureen Spindt's hard work in this event; and applauded the efforts of various entities in the community to educate residents on road safety. COMMITTEE REPORTS Councilmember Weste reported on recent meetings of the Sanitation District and TMC subcommittee. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Pro Tem Kellar and Councihnembers presented a certificate and plaques to Ron Tropcich and to Mike Silacci for their work on this year's SBC Golf Classic. PRESENTATIONS TO THE CITY There were none. PUBLIC PARTICIPATION Addressing the Council at this time was Earl Kangas regarding a proposed U-turn north of Sutter's Pointe (submitted material); Duane Harte representing the 4th of July Parade Committee regarding this year's parade; Maria Gutzeit regarding a follow-up to the Gate -King item on the last agenda; Bruce Siegel regarding problems at Oaks Springs Canyon Park; and Lena Smith regarding traffic safety and individual responsibility. COUNCIL COMMENTS Mayor Pro Tem Kellar invited Mr. Siegel to meet with Sheriff Captain Minutello regarding his concerns and requested that a response be expedited with respect to speed humps. 2 STAFF COMMENTS Ken Pulskamp, City Manager, provided comments regarding Council's priority list of traffic signals; invited Fire Chief Hambleton to provide comments on the helipad in the Gate -King project; indicated staff would work with the Sheriff's Department on the problems at Oaks Springs Canyon Park; and traffic safety. COUNCIL COMMENTS Councilmember McLean invited Fire Chief Hambleton to explain the restrictions on the Gate -King helipad. Councilmember Weste offered comments on Oak Springs Canyon Park. In response to Councilmember McLean, City Manager Pulskamp advised that staff would not recommend alternative funding for traffic signals. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. In response to inquiries from Councilmembers, staff provided clarification on Consent Items 3 and 4. APPROVAL OF AGENDA Motion by Ferry, second by Weste, to approve the agenda. Hearing no objections, it was so ordered. 4"223ilyff—Wi]ON01101"11*1 Motion by Weste, second by Ferry, to approve the minutes of the May 27, 2003 special and regular City Council meetings as submitted. Hearing no objections, it was so ordered. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR RICE SELF STORAGE DEVELOPMENT On May 13, 2003, the City of Santa Clarita City Council conducted a hearing on the Rice Self Storage Development which consisted of the City Council approving the specific plan amendment _. and conditional use permit to construct an 82,500 square foot self storage facility within the Lowe's shopping center. Adopt Ordinance No. 03-7 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE NORTH VALENCIA I SPECIFIC PLAN, ADOPTING A SPECIFIC PLAN AMENDMENT TO ALLOW SELF STORAGE FACILITIES IN THE COMMERCIAL AREAS WITH AN APPROVED CONDITIONAL USE PERMIT. ITEM 3 CONSENT CALENDAR HAPPY VALLEY SPECIAL STANDARDS DISTRICT The Happy Valley community approached the City's Planning Division with a request to adopt a special standards district similar to that of the Placerita Canyon or Sand Canyon Special Standards Districts. Planning staff met with two neighborhood representatives and conducted a tour of the area to define possible boundaries for the district. Direct staff to proceed with the preparation of the Happy Valley Special Standards District. ITEM 4 CONSENT CALENDAR 2003 ENGINEERING AND TRAFFIC SURVEY STUDY Staff has completed an Engineering and Traffic Survey Study, which forms the basis for recommended speed limits on roadway segments that have been constructed and/or annexed into the City since the last Study, the 2000 Citywide Engineering and Traffic Survey Study. Included in the current Study is State Route 126 (Magic Mountain Parkway and San Fernando Road) between Interstate 5 and State Route 14, which was relinquished to the City in October 2002. Direct the City Clerk to certify the 2003 Engineering and Traffic Survey Study; adopt Resolution No. 03-71 establishing prima facie speed limits on each highway segment included in the attached 2003 Engineering and Traffic Survey Study; direct staff to implement the necessary signage changes brought about by adopting this Study; and request the Sheriffs Department to continue the radar enforcement program on City streets and highways covered in this Study as soon as the signage changes are made. ITEM 5 CONSENT CALENDAR ANNEXATION OF TERRITORY INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO.1 AS ANNEXATION NO.2003-1,52, TRACT MAP NO.45254, LOT 1, MCBEAN PARKWAY AND VALENCIA BOULEVARD This item annexes territory for Assessor Parcel Nos. 2861-054-003 and -004, located at McBean Parkway and Valencia Boulevard, into Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-1,52. Adopt Resolution No. 03-72 to initiate annexation proceedings for Annexation No. 2003-1,52 into Streetlight Maintenance District No. 1; approve the Engineer's Report; declare the City's intention to annex territory; and set the public hearing for June 10, 2003. El ITEM 6 CONSENT CALENDAR APPROVE THE ENGINEER'S REPORT AND DECLARE THE CITY'S INTENTION TO LEVY ANNUAL ASSESSMENTS FOR STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2003/04 Each year the City is required to order an Engineer's Report for Streetlight Maintenance District No. 1 (District), and determine the necessary assessments to collect for the coming fiscal year. This report and the appropriate resolutions are then presented to the City Council at a regularly scheduled City Council meeting, and a date is scheduled for a public hearing on the proposed annual assessments. Adopt Resolution No. 03-73 approving the Engineer's Report declaring the City's intention to levy and collect assessments for Streetlight Maintenance District No. 1 for Fiscal Year 2003/04, and set the public hearing for June 24, 2003. ITEM 7 CONSENT CALENDAR PARCEL MAP NO. 13616, SAND CANYON ROAD, SOUTH OF VALLEY RANCH ROAD - STREET ACCEPTANCE A portion of Sand Canyon Road, south of Valley Ranch Road, shown on Exhibit "A" to the report was offered as a future street on Parcel Map No. 13616. The original offer was rejected because this portion of road was not needed for public use at the time the offer was made. The City is now in the process of constructing a trail system along this right-of-way. In order to properly construct the trail, this portion of Sand Canyon must now be accepted as a public street. Adopt Resolution No. 03-74 for the acceptance of Sand Canyon Road, south of Valley Ranch Road into the City's road system; and direct City staff to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 8 CONSENT CALENDAR SUMMARY VACATION OF AVENUE STANFORD, NORTHWESTERLY OF VANDERBILT WAY AND A PORTION OF WESTINGHOUSE PLACE The portion of Avenue Stanford northwesterly of Vanderbilt Way was a temporary road alignment connecting Newhall Ranch Road. Vanderbilt Way, which now connects to Newhall Ranch Road, is open as a public roadway. The approval of Parcel Map No. 19164 included a condition to vacate this portion of Avenue Stanford. Additionally, Newhall Land, the owner of lots 2, 3, and 4, has requested to vacate the northwesterly forty feet of Westinghouse Place. Adopt Resolution No. 03-75 for the summary vacation of Avenue Stanford, northwesterly of Vanderbilt Way and a portion of Westinghouse Place, as shown on the exhibits; and direct City staff to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles and file the Notice of Exemption with the County Clerk of the County of Los Angeles. ITEM 9 CONSENT CALENDAR SUMMARY VACATION OF EXCESS ROAD EASEMENT IN LOT 2 OF TRACT MAP NO. 32365 (DEPUTY JAKE DRIVE AT VALLE DEL ORO) As part of the approval of Tract Map No. 53114, an easement for road and slope purposes at the intersection of Deputy Jake Drive and Valle Del Oro was dedicated to the City with the agreement that the City would later vacate the excess road easement after the new road was constructed. The excess road easement described in Exhibit "A" and shown on Exhibit "B" is no longer needed and is considered excess easement. It is now appropriate for the City Council to vacate this easement. Adopt Resolution No. 03-76 for the Summary Vacation of excess road easement in lot 2 of Tract No. 32365, at the intersection of Deputy Jake Drive and Valle Del Oro; and direct City staff to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 10 CONSENT CALENDAR RESOLUTION AUTHORIZING THE EXECUTION OF ALL FUTURE PROGRAM SUPPLEMENT AGREEMENTS EXECUTING MASTER AGREEMENT NO. 07-5450 OR FUTURE MODIFICATIONS Reimbursement of funds to the City is always addressed in the separate Program Supplement Agreement. Supplements to this Master Agreement formalize the financial responsibilities and provisions the specific federal aid projects administered by Caltrans. By approving this resolution, the City will be able to expedite requests for reimbursement of funds for projects approved and completed by City staff. Adopt Resolution No. 03-77 authorizing the execution of all future Program Supplement Agreements or future modifications of Master Agreement No. 07-5450; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR CONTRACT AWARD FOR THE PURCHASE OF A MEDIUM -DUTY DUMP TRUCK The City Council approved the FY 2002/2003 budget, which included the purchase of a medium - duty dump truck. The Invitation to Bid was published three times, from April 6 to April 13, 2003. Notifications were sent to the Chamber of Commerce, VIA, and 27 suppliers on file. The Invitation to Bid was distributed to 7 dealers, who requested an opportunity to bid. Additionally, 11 dealers downloaded the bid package from the City's website. Nine suppliers submitted responses opened by the City Clerk on May 15, 2003. Reject the alternative bid from Reynolds Buick GMC Truck, and award a contract to Lake Chevrolet for the purchase of a medium -duty dump truck, for an amount not to exceed $59,414.10, from account number 5211-8615. ITEM 12 CONSENT CALENDAR CHECK REGISTER NOS. 21 AND 22 Approval of the Check Registers. Adopt Resolution No. 03-78 to approve and ratify for payment the demands presented in Check Registers 21 and 22. Motion by Weste, second, by Ferry, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Weste, Kellar Noes: None Absent: Smyth Motion carried. ITEM 13 PUBLIC HEARING APPROVAL OF THE ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2003-1,52, TRACT MAP NO. 45254, LOT 1, MCBEAN PARKWAY AND VALENCIA BOULEVARD Mayor Pro Tem Kellar opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Motion by Weste, second by Ferry, to waive staff presentation. Hearing no objections, it was so ordered. In report, Curtis Nay, Supervising Engineer, stated that this public hearing is for the approval of the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2003-1,52, Assessor Parcel Nos. 2861-054-003 and -004, located at McBean Parkway and Valencia Boulevard. No requests to speak were submitted on this item. Mayor Pro Tem Kellar closed the public hearing. Sharon Dawson, City Clerk, advised that no protests had been received; therefore, there was no majority protest. Motion by Ferry, second by Weste, to adopt Resolution No. 03-79 to approve the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. I as Annexation No. 2003-1,52, Tract Map No. 45254, Lot 1, McBean Parkway and Valencia Boulevard. On roll call vote: Ayes: McLean, Weste, Ferry, Kellar Noes: None Absent: Smyth Motion carried. 7 ITEM 14 PUBLIC HEARING AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA TO SIGN AN AMENDMENT TO THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND TIME WARNER ENTERTAINMENT ADVANCE/NEWHOUSE Mayor Pro Tem Kellar opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Motion by Weste, second by Ferry, to waive staff presentation. Hearing no objections, it was so ordered. hi report, Kevin Tonoian, Senior Management Analyst, stated that for the past two and one-half years, staff has been preparing for the renewal of the City's Cable Franchise agreements with Comcast, formerly AT&T, and Time Warner Communications. The County of Los Angeles originally granted the agreements in August of 1987, just before the City's incorporation in December of 1987. With incorporation, the City adopted the franchises set forth. According to the existing agreements, both franchises are scheduled to expire this year. The City's agreement with Comcast will expire on November 7, 2003, whereas the City's agreement with Time Warner will expire on August 1, 2003. No requests to speak were submitted on this item. Mayor Pro Tem Kellar closed the public hearing. Motion by Ferry, second by Weste, to introduce and pass to second reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA TO SIGN AN AMENDMENT TO THE CABLE TELEVISION FRANCHISE AGREEMENT BETWEEN THE CITY OF SANTA CLARITA AND TIME WARNER ENTERTAINMENT - ADVANCE/NEWHOUSE. On roll call vote: Ayes: Weste, Ferry, McLean, Kellar Noes: None Absent: Smyth Motion carried. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY Mayor Pro Tem/Vice Chair Kellar convened the meeting of the Santa Clarita Redevelopment Agency at 7:18 p.m. PUBLIC PARTICIPATION There was none. APPROVAL OF MINUTES Motion by Weste, second by Ferry, to approve the minutes of December 10, 2002 as submitted. Hearing no objections, it was so ordered. ITEM 15 & SCRDA 1 JOINT PUBLIC HEARING PROPOSED FISCAL YEAR 2003/2004 ANNUAL BUDGET AND CAPITAL IMPROVEMENT PROGRAM Mayor Pro Tem/Vice Chair Kellar opened the public hearing. Sharon Dawson, City Clerk/Secretary, stated that all notices required have been provided. Ken Pulskamp, City Manager/Executive Director, reported that this item is for a joint public hearing of the City Council and the Redevelopment Agency on the Fiscal Year 2003/2004 Operating Budget and Five -Year Capital Improvement Program. Addressing the Council/Agency on this item was Tim Ben Boydston representing the Arts Alliance and CAAC. Mayor Pro Tem/Vice Chair Kellar closed the public hearing. Councilmembers/Agency Members expressed interest in revisiting the money allocated to community service grants depending on what happens with the State budget. Motion by Weste, second by McLean, to schedule the budget for adoption at the June 24, 2003 City Council and Redevelopment Agency meetings. On roll call vote: Ayes: Ferry, McLean, Weste, Kellar Noes: None Absent: Smyth Motion carried. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY Vice Chair Kellar adjourned the Redevelopment Agency meeting at 7:31 p.m. W ITEM 16 NEW BUSINESS CITY COUNCIL COMMITTEES Carl Newton, City Attorney, reported that the City Council creates committees for purposes of reviewing in detail various issues impacting the City and providing recommendations to the full City Council for action. Staff is recommending the creation of two ad-hoc committees for purposes of considering specific issues; 1) review of the trash franchise proposals and 2) issues relating to annexation and potential development of the South Santa Clarita area. Addressing the Council on this item was Margaret Karren and Lena Smith. Motion by Ferry, second by Weste, to appoint Councilmembers Weste and McLean to the ad-hoc committee to review the trash proposals and to appoint Councilmember Ferry and Mayor Smyth to the ad-hoc committee regarding the South Santa Clarita Annexation request currently pending before the Local Agency Formation Commission (LAFCO). On roll call vote: Ayes: McLean, Weste, Ferry, Kellar Noes: None Absent: Smyth Motion carried. ADJOURNMENT Mayor Pro Tem Kellar adjourned the meeting at 7:37 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 24, 2003 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK: 03junlOm.doc