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HomeMy WebLinkAbout2004-12-14 - AGENDA REPORTS - 2004-05 EMPLOYEE COMP (2)Agenda Item: __ CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Ken Pulskamp DATE: December 14, 2004 SUBJECT: 2004-05 MIDYEAR BUDGET ADJUSTMENT AND RESOLUTION FOR EMPLOYEE COMPENSATION DEPARTMENT: Administrative Services RECOMMENDED ACTION 1) City Council adjust 2004-05 budgeted expenditures, revenues, and capital projects in the amount specified in Attachment A. 2) City Council authorize budget transfers as specified in Attachment B. 3) City Council adopt Resolution amending the Position Classification Plan. 4) City Council adopt the City of Santa Clarita's Fiscal Year 2004-05 Revised Statement of Investment Policy. BACKGROUND Each year at this time, City staff takes the opportunity to evaluate the adopted budget and the economic outlook for the remainder of the year. It is critical to perform the midyear review of the budgetary and financial position to ensure that any deviations from the initial budget projections are addressed in a manner which is proactive rather than reactive. It is also at this time that staff reviews its priorities and requests appropriations for activities that have become a priority, but are not currently funded. During the last budget process, the City was faced with the uncertainties of the state's continued budget crisis. Since the City is legally obligated to adopt a budget by July 1, the City took the approach that $6.0 million in funding from the state was at risk and reduced its revenue estimates by that amount. An Unmet Priorities List was developed that reflected programs and projects that would be recommended for funding once the state had addressed their issues. With the passage of Proposition IA, the City's economic outlook has improved significantly. A*ted: 2P y-/ 3e The state will be taking $1.5 million in 2004-05 and another $1.5 million in 2005-06, much less than was originally feared. Local governments have a much greater level of protection than we have ever had from the state raiding our revenues. Through the midyear review process, it has been determined that General Fund revenues should be adjusted upward by $7,194,760 This includes an increase of $5,000,000 in Property Tax in -Lieu, $1,000,000 to sales tax revenues, $1,075,000 in Building & Safety revenues, and $119,760 in miscellaneous revenues. After reviewing all programs, staff is proposing to increase expenditures by $12,854,580, and increase reserves by $3,176,500. These include a transfer of $1,000,000 to the Facilities Replacement Fund to replenish the funds used for the new Community Center. Additional proposed adjustments include $3,000,000 for the constuction of the CNG station at the Transit Maintenance Facility, $2,476,500 to establish a Newhall Redevelopment Reserve, and $2,401,223 in additional funds for street maintenance. Attachment A provides a detail of all the proposed midyear revenue and expenditure adjustments. This recommendation also includes a cost -of -living increase to employee salaries of 3.3%. In addition, changes to personnel have necessitated an update to the City's Investment Policy. The update recommends deleting the language that specifies the personnel by name and instead specificise the authorized officials by titles only. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT Adoption of these adjustments increases the estimated revenues for all funds by $9,481,498 and expenditures by $12,854,579.52. The difference will come from existing fund balances. ATTACHMENTS Attachment A - FY 2004-05 Midyear Request Line Item Detail Attachment B - Fiscal Year 2004-05 Budget Transfers Resolution Providing for Compensation of the Employees of the City and Amending the Position Classification Plan City of Santa Clarita Revised Statement of Investment Policy available in the City Clerk's Reading File ATTACHMENT A CITY OF SANTA CLARITA FY 2004-05 MIDYEAR REQUEST LINE ITEM DETAIL DIV/ ACCOUNT TITLE DESCRIPTION AMOUNT SUBDIV 001 9501 Replenish Facility Rep. Reserve Replenish funds budgeted for Newhall Community Center $ 1,000,000.00 1100_ _ 1210 7306. 8001 j 'Auto Allowance _ _ ��I'Adjusl Henry Mayo Hospital Expansion for IRS increase _ Near 1 of 3 year commitment $ 250.00 100 000.00 2100 7308 Auto Allowance Adjust for IRS increase 250.00 2100 8001 27,000.00 _ Use Tax Consultant Consultant is paid on a contingent basis it was unknown if any new revenues would be realized Open Space Parkland Survey at the time of the budget _ Survey was approved by Council, however, it 2100 '.8001 25,500.00 Replenish City Council Contingency was too late to add to '04-05 budget_ 2250 X7401 1,000,000.00 2250 '!7402 Reduce Reserve for Cemex Opposition Appropriate reserve to offset above (250,000.00) Strategy Capital Protects Reserve Increase reserve to $1.5M for future projects & 500,000.00 2250 7408 grant match needs 2260 8615 Annual Vehicle Replacement - Veh 067, Fund remaining vehicles that were 117,000.00 068, 044, 063, Trailer 1010, Walk Behind recommended through 04-05 budget process - Mower see attached 2273 '.8001 DBAA Operating Budget Needs Pump Repairs &water quality testing 11,250.00 _ 2273 18012 - 7,785.00 2273 8170 8001 _ "- (995.00) {. 2274 9,380.00 3,045.00 2274 8012 2274 8110 81102,780.00 " (610.00)' 2275 22702 soot _ 4,815.00 ' 22702 8170 — --"-- - - — (2,535.00) 2310 7312 Project Development Coordinator- Equipment for new Project Development 600.00 Phone & Data Coordinator 2310 7332 PDC -Monitor 300.00 2310 8001 PDC - Network/E-Mail Licenses 200.00 '. 2310 8610 PDC -Computer 8 Software 2,000.00 + 2790 7322 Tax/License/feesLow/Mod Housing Admin Fee 104 ,0.00 i 950 2902 2906 8055 8015 Sidewalk Inspection LMD Tree Trimming & Additional Work Provide bi-annual inspection of sidewalks Funding to address issues identified in — _ 26,00600 20 000.00 _ - _ .inspection 3110 8001 Environmental Review Services Increase contract with Willdan to include the 50 000.00 review of staff -prepared initial studies and to meet with staff to discuss identified issues. - ' Funded with Salary Savings 115,000.00 3110 8110 ' South Santa Cladta Annexation Funding to continue annexation 3120 8001 Landscape Review Consultant 9 months funding for landscape review services - 50,000.00 ',transitioned from Parks 8001 ', Urban Design/Architecture) Review To provide services at City Hall -Funded with 3120 40,000.00 ServicesSalary Savings .__ 8003 IValencia Commerce Center Annexation Funding to continue annexation—process__— — 3120 92,000.00 ' 48,000.00 3120 18003 Annexation Consultant Services To assist with current and projected annexationsi to deal with complexities of balloting & LAFCO 3120 8003 Balloting expenses for Stonecresl, In order to comply with LAFCO requirements, 47,000.00 Northpark & Cal. Canyons Annexations separate ballots are required for LMD, Stormwater & Street light districts Funds to continue opposition strategy _ _ To fund participation by technical financial and 3120 3120 8170 Cemex Opposition Strategy 8110 Whittaker Bermite Project Funding 500,000.00 40,000.00 !legal consultants in various internal strategy !team meetings and attendance at the monthly (Multi -Jurisdictional Tash Morce meeting and (CAG meeting 3210 8110 Economic Development needs !Marketing Materials 30,000.00 8110 Economic Development needs Labor Base Analysis 3210 22,500.00 Coast to Coasters 3213 18001 20,000.00 12/7/2004 S:\Fin\BARBARA\Budget 05\Midyear\Line item detail.xls ATTACHMENT CITY OF SANTA CLARITA FY 200405 MIDYEAR REQUEST LINE ITEM DETAIL DIV/ SUBDIV ACCOUNT TITLE DESCRIPTION 11 AMOUNT 3215 7011 Film Permit Specialist Convert contract employee to regular employee 18,235.00 32157101, - - — -- _. Film Permit Specialist ,Convert contrail employee to regular employee 5,100.00 45.00 --_._ ...___ U15-- _ _ - _ T �- _-- 7110 Film Permit Specialist _ '.Convect contract employee to regular employee 7115 i Film Permit Specialist Convert contract employee to regular employee 7120 Film Permit Specialist _ Convert contract employee to regular employee ermR Spe 7130 Film Pcialist Convert contract employee to regular employee !7140 Film Permit Specialist Convert contract employee to regular employee 7160 Film Permit Specialist Convert contract employee to regular employee 3215 120.00 3215 265.00 3215 1,110.00 3215 3215 2,335.00 100.00 3215 8001 Contractual Services Convert contract employee to regular employee (15,325.00) 48 225.00 901 3610 8041 Pass Thru Expense Tax/License/Fees Debt Service Adjust Pass Through for add'I revenues 3610 3620 7322 9010 Administrative fee paid to County 8 ERAF 38,350.00 '907 Adjust payment to City for add'I revenues 46,225.00 1970 4100 7306 Auto Allowance Adjust for IRS Increase 8170 Non -Motorized Ped. Bikeway Master Funds to complete a master plan. 8001 Plan check, inspection & clerical Construction activity continues to be at record contractual services levels. In addition, the reorganization of B & S and Code Ent. Left B & S short handed 50% clerk typist 8001 Fee to Ex edits 'Funds collected to be a p appropriated (or expedited _service 18110 Plan check, inspection & clerical Construction activity continues to be at record contractual services I.levels. In addition, the reorganization of B & S and Code Ent. Left B & S short handed 50% clerk typist 250.00 4100 150,000.00 4210 300,000.00 4210 4210 - 75,000.00 200,000.00 ! 70,000.00 I 810,000.00 4331 8001 Increase Signal Timing Program Program results in better traffic movement 4331 8001 8610 7306 Red Light Photo Enforcement PARET Unit Auto Allowance Funding request to contract for processing citations Appropriate funds from Rotary with GF Match 4331 10,000.00 5700 Adjust for IRS Increase 250.00 5211 8056 (Litter &Debris Removal Increase funding for litter & debris removal services 8615 AQMD Cad Moyer Grant Funds Appropriate grant funds for purchase of 14 CNG local buses 8001 Facility Maint Cont. Svcs To fund increases for maintenance of City Hall ,and Corp Yard buildings _ '8005 'Janitorial Maml Services I _ 8008 HVAC Malnt. Services _ 18001 City Hall Maintenance - 8005 Janitorial Maint Services _ 8008 HVAC Maint. Services -- 17,200.00 5410 126,000.00 5501 5,000.00 3,000.00 7,000.00 5501 5501 5504 11,000.00 5504 9,000.00 15,000.00 5504 5504 8610 Century Room Conference Tables Replacement of the tables is necessary as the tables are breaking down and no replacement parts are available. _ 8640 ', Reheat coils for City Hall Replacement of 12 reheat coils in City Hall building 8610 Bucket Truck Rehab Funding to rehab vehiGe 048, savings $82,000 8001 I Tree Maintenance Contract Bring base budget back up to prior levels 4,500.00 5504 5509 40,000.00 18,000.00 5600 —50,066.00 14,000.00 5711 _ 7011 i 7101 _ 7110 Project Development Coordinator - salary PDC Health PDC Life — Recycling Coordinator funded by waste haulers 5711 2,550.00---- 5711 -- -- 35.00 -- 5711 7115 7120 7130 7140 SPDC PDC LTD PDC Medicare PDC - Worker's comp 90.00 5711 -200.00 5711 _ _ 840.00 5711 -PERS 1,765.00 50.00 480.00 5711 7160 !PDC - Unemp. 5717 _ 7312 PDC -Special Supplies 8601 PDC -Furniture 5711 2,000.00 12/7/2004 S:\Fin\BARBARA\Budget 05\Midyear\Line item detail.xls ATTACHMENT CITY OFSANTA CLARITA FY 2004-05 MIDYEAR REQUEST LINE ITEM DETAIL DIV/ ACCOUNT TITLE DESCRIPTION AMOUNT SUBDIV 5711 7320 Enhancements to City Solid Waste Appropriate funding from waste haulers to 6,000.00 ! Outreach Budget enhance the City's solid waste education and outreach efforts pursuant to franchise agreements 8110 New Non -Exclusive Franchise for roll -off Legal review of the ordinance and the necessary 5711 20,000.00 and temporary bins/construction and outreach ro meet the City's needs. Ordinance 'demolition debris recycling ordinancewill be drafted by staff 8610 !.Equipment Laser Gun and Holster for motor unit - 6100 4,200.00 Technology Grant Funds 7100 ,7306 Auto Allowance _ 7015 Adult Soccer League Adjust for IRS Increase Creation of an adult soccer league 250.00 7241 4,400.00 7241 7130 '. 7312 '. - — - — 8110 65.00 270.00' 7241 — - - 7241 saoo.00 -- - - — 7241 400.00 7242 _ 7015 Pee Wee Sports Clinics_ & Camps Program for ages 3 6; 7120 9,245.00 7242 135.00 7242 7242 7130 7312 --- — _- --- - -�- - " 560 00 -- 2,750.001-- 75,000.00 — 7320 8001 North Oaks of Pool Deck Replacement Removal & replacement concrete pool deck at North Oaks Park. L.A. County Health has determined deck unsafe -- 7320 - ___ — structures 8001 ,Annual Park Shade Structure ,Design and installation of shade structures and 25,000.00 Pamplico and Oak Spring Canyon Parks. This is an ongoing annual request 7321 '8001 Replacement of Gym Light Fixtures To address complaints regarding poor quality 75,000.00 SCSC Iightings and 'falling" light bulbs in the gymnasium 8110 ProServices fessional Supplemental Law Enforcement Grant 227,550.00 7441 7633 7015 Santa Clama Street Art Festival Event to take place in 2005, with goals: i) create 5,000.00 an identity for Newhall Arts & Theatre District; 2) .bring new customers to Newhall businesses; 3) create arts & cultural educational opportunities for students; 4) raise awareness of our diverse local community; and 5) serve as a regional tourism event Will feature street painting, music, theatre, dance, fine arts and crafts and I 30,000.00 7633 7312 Santa Clanta Street Art Festival - 7833 Supplies 8110 .Santa Clanta Street Art Festival- 40,000.00 Professional Services 8201 'South Santa Clanta Annexation Funding to centime annexation -Legal _ 8201 Whittaker Bermite Project Funding Legal - _ 20,000.00 20,000.00 ' 25,000.00 8100 8100 _ 11015 Zone 2 Irzigation relocation Currently irrigation for street trees is tied in to shopping center. This project will tie the irrigation in to the median C0018001 8001 Thoroughfare Signal Interconnect iAppropriate grant match for censtmaion to begin 366,000.00 Feb 2005. _ C0018205 8001 Thoroughfare Signal Interconnect Appropriate Grant for construction to lbegin Feb. 379,457.00 C0023001 8001 '2005 Annual Median Modification Program Funding to modify medians to improve traffic flow Transit Mamt Facility - Prop A Local Return Funds for CNG Station Newhall Community Center Furniture, Fixtures & Equipment for new 50,000.00 F0003206 8001 _ 3,000,000.00 F2006001 8001 427,660.00 _ Community Center Transportation Management System Installs fiber optic system along City roadways - 10001001 8001 267,000.00 !, appropriate grant match for construction to begin Feb. 05 12/7/2004 S:\Fin\BARBARA\Budget 05\Midyear\Line item detail.xls ATTACHMENT CITY OF SANTA CLARITA FY 2004-05 MIDYEAR REQUEST LINE ITEM DETAIL DIV/ ACCOUNT TITLE DESCRIPTION AMOUNT SUBDIV 10001205 18001 Transportation Management System Installs fiber optic system along City roadways - 277,319.00 appropriate grant for construction to begin Feb. 05. 2002-03 Overlay Program Transfer project savings to the 04-05 Overlay M0021205 8001 (70,506.95)'. program 2003-04 Overlay Program Transfer project savings to the 04-05 Overlay M0035001 8001 (330,716.48) program 12004-05 Overlay Program Funding would expand current project by as M0039001 8001 2,000,000.00 .much as 2 miles of major highways '2004-05 Overlay Program Transfer project savings from the 2003-04 M0039001 8001 330,716.00 ._._ -_. -_y Overlay Program - _ -- M0039205 80-0-1-2004-05 - Overlay Program Transfer project savings from the 2002-03 _--_ . __ - 70,506.95 Overlay Program 200,000.00 M0042001 .8001 Annual Sidewalk Repair Program to reduce the waiting list for repairs to damaged M0045001 8001 sidewalks Playground Replacement, Access Removal and replacement of outdated ' 175,000.00 Improvement and Monument playground structures at Valencia Glen Park and Replacement Santa Clarita Park. Replacement of entry monument sign at Santa Clarks Park Newhall Park Pool Furniture & .Mast of the furniture in the Newhall park Pool M2001001 8001 Equipment 'Bldg. was disposed of due to water damage. Computeres were relocated and are currently 130,000.00 being used in the Aquatic Center. SCSC Expansion CEOA Compliance Environmental impact review of the 38 acre , P3005001 8001 100,000.00 _ _ _ �lexpansion site Park Maintenance Facility Design s to d Fundesign next phase of Park Maintenance P4006001. 8001 65,000.00 Facility at Central Park 8001 52038455 Placedtos Cyn Sewer Installation Correct Budget (766,251.00) 130,000.00 --__ 70017452 - -_ _. 8001 Santa Clara River Trail Appropriate 2005 OB Bikeway Funds for Segment 1 for project administration, engineering and environmental documents. 70022001 8001 Annual Curb Ramp/Handicepped Access. Funds to increase annual program of installing 50,000.00 I, program handicapped access ramps_ )' Cos[ of Living Adjustment Provide funds for COLA for staff (235,680.00 TOTAL RECOMMENDED FOR FUNDING _ $ 12 854 579.52 REVENUE ADJUSTMENTS 001 4014 Property Tax In Lieu II$ 5000000.00 001 4021 Sales Tax _ ll 1,000,000.00 - - 001 ... 4217Buildin Permits X70 000.00 001 '5171 CLEEP Grant Funds -_ - 4200.00 001 6102 Building Plan Check - - 430,000.00 Fee to�edite 75,000.00 001 6116 _ Buildin & Safe 001 64134 Santa Clanta Street Art Festival _ 50,000.00 _. 001 6426 _ Pee Wee Sports 22,560.00 001 6433 Season's Brochure Ads - _ _ _ 151000.00 001 6490 Landscape/Irrigation Plan Check i 18,000.00 001 6702 Recycling Coordinatorfunding 35,000.00 5 000.00 001 6714 Rotary Club donation for PARET-_ _ i. 2035125 Carl Mo er Grant Funds CNG BusPurchase 126,000.00 - - ThSgnal Intercon- 205 5131 PC Grant orou hfare nect �� 379 457.00 Prop 205 _ 5131 MTA Grant Transportation Management System 277,319.00 _ 211 5211 Supplemental Law Enforcement Grant 242,1 17.00 __ ---13-0, 00-0. 00- 45204 ... _ 5110 TDA Article 3__ _ - Santa Clara River Trail 130,000.00-' _ 6 6810 Public Facithhes Replacement Fund Transfer in from General Fund 11000,000.00 901 4012 RDA Tax Increment 84 580.00 910 6810 ---RDA Debt Service Transfer In 46 225.00 - _ _ 950 ,4013 Low/Mod Housing_ -__ - 1,040.00 12/7/2004 S:\Fin\BARBARA\Budget 05\Midyear\Line item detail.xls ATTACHMENT - CITY OF SANTA CLARITA FY 2004-05 MIDYEAR REQUEST LINE ITEM DETAIL DIV/ SUBDIV ACCOUNT TITLE DESCRIPTION AMOUNT TOTAL REVENUE ADJUSTMENTS $ 9481 498.00 RESERVE ADJUSTMENTS N/A Newhall Redevelopment Reserve Establish a reserve for implementing the Specific Plan N/A I O ratio Reserve - increase OperatingReserve to 13% $ 2,476,500.00 $ 700,000.00 12/7/2004 S:\Fin\BARBARA\Budget 05\Midyear\Line item detail.xls ATTACHMENT B CITY OF SANTA CLARITA FISCAL YEAR 2004-05 BUDGET TRANSFERS DIV/SUBDIV ACCOUNT TITLE ADJUSTMENT DESCRIPTION P0010210 8001 River Park Program (291,742.00) To provide funds for construction T3002210 8001 Canyon View Regional Trail Acce 291,742.00 1. Transfer Federal Funds to allow staff to proceed with NEPA process to secure S3005109 8001 Golden Valley Bridge (2,300,000.00) Federal Dollars, if needed S4003109 8001 Newhall Ranch Road 2,300,000.00 "