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Home My WebLink About2004-06-08 - AGENDA REPORTS - ADOPT FY 04/05 BUDGET (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT Agenda Item: I CITY OF SANTA CLARITA REDEVELOPMENT AGENCY AGENDA REPORT City Manager Approval: Item to be presented by: June 8, 2004 ADOPTION OF THE FY 2004/05 OPERATING BUDGET AND FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM, ASSOCIATED RESOLUTIONS, AND 2003/04 FISCAL YEAR-END BUDGET ADJUSTMENTS City Manager RECOMMENDED ACTION Redevelopment Agency: 1. Adopt Resolutions Making the Appropriations in the Amount Budgeted. City Council: 1. Adopt Resolution Making the Appropriations in the Amount Budgeted. 2. Adopt Resolution Adopting the Five -Year Capital Improvement Program. 3. Adopt Resolution Setting the Appropriations Limit for the Fiscal Year. 4. Adopt Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to Health and Safety Codes. 5. Adopt Resolution approving grant application for the California Board of Corrections Juvenile Accountability Block Grant (JABG) 2004. 6. Adopt Resolution Amending the Position Classification Plan. 7. Adopt Resolution Providing for the Employer Pickup Resolution Pre -Tax Payroll Deduction Plan for Service Credit Purchase. 8. Approve the Amendments to the Draft FY 2004-05 Budget, submitted on Exhibit A, and 9. FY 2003-04 Budget Adjustments, submitted on Exhibits B and C. &'50. EDµ OV—/ Oy-(., 7 Oci-7a, SU. 04-M R'c5o. Oq- 73 j2PSo. bU �9 Adopted: so. 71 BACKGROUND The annual budget process began in January 2004. Study sessions were held with the City Council on April 20, 2004 and May 4, 2004. The proposed balanced budget was presented to the City Council on May 11, 2004, followed by a Public Hearing on May 25, 2004. At the conclusion of the budget process, the City's budget now totals $119,082,693 which includes moving funds to the Veteran's Memorial Plaza in the amount of $600,000, and other adjustments resulting in a net decrease to the proposed budget of $517,807. These adjustments are detailed on Exhibit A. The 2004-2005 Annual Budget and Five -Year Capital Improvement Program has been reviewed by the Planning Commission and Parks, Recreation & Community Services Commission, as well as the Newhall Redevelopment Committee. The first three resolutions deal specifically with the adoption of the budget, adoption of the Five -Year Capital Improvement Program, and setting the appropriations limit, which is required by law. The fourth resolution elects to receive all or a portion of the tax revenues pursuant to the health and safety code sections 33676 and 33607.5. The City of Santa Clarita received notification that the City is eligible to receive $7,593 in grant funding from the California Board of Corrections for the Juvenile Accountability Block Grant (JABG). The purpose of this funding is to promote greater accountability of juveniles in the juvenile justice system. The funding will be used for the Youth Intervention and Support Program (YISP), in cooperation with the Sheriffs Station and the Probation Department. The resolution is required in order for the City to receive the funding. Adjustments to the position classification plan are also being requested, as outlined in the attached resolution. In addition, a resolution is required in order for City employees to be able to purchase service credits for PERS with pre-tax payroll deductions. This resolution has been attached. Lastly, it is necessary to make adjustments to the FY 2003-04 budget for year-end close. These adjustments are detailed on Exhibits B and C. This meeting concludes this year's budget process. By adopting the attachments and resolutions, the City Council is finalizing the fiscal year 2004-2005 Annual Budget and Capital Improvement Program, which will be effective July 1, 2004. ALTERNATIVE ACTIONS Other action as determined by the City Council/Redevelopment Agency. FISCAL IMPACT Adoption of the 2004-05 fiscal year balanced budget provides a spending plan for the 2004-05 fiscal year in the amount of $119,082,693. The adjustments to the 2003-04 increase expenditures by $1,483,556 and revenues by $1,152,556. ATTACHMENTS RDA Resolution Making the Appropriations for the Amount Budgeted Resolution Making the Appropriations for the Amount Budgeted Resolution Adopting the Five -Year Capital Improvement Program Resolution Electing to Receive All or a Portion of the Tax Revenues Pursuant to Health and Safety Codes Resolution Setting the Appropriations Limit for the Fiscal Year Resolution Approving Grant Application for the California Board of Corrections Juvenile Accountability Block Grant (JABG) 2004 Resolution Providing for the Employer Pickup Resolution Pre -Tax Payroll Deduction Plan for Service Credit Purchase Resolution Amending the Position Classification Plan Exhibit A - FY 04-05 Draft Budget Amendments Exhibit B - FY 03-04 Year -End Adjustments Exhibit C - FY 03-04 Budget Transfers CITY OF SANTA CLARITA Budget Adjustments Fiscal Year 2004-05 D:\intranetlagendas\counc!KAc6vePDF\In\ISASQ0405 Budget Adj.xlslBudget AdJ Exhibit A 5/27/2004 Prepared By: Dan Smith Budget Revenue Adjustments Adjustment Description 001 Interest Income 4411 69,300 Increase Interest Income 001 Film Permits 6365 12,375 Increase Film Permit Budget 001 Misc. Revenues 6714 11,500 Recognize CLEEP Revenue 455 Developer Revenues 4511 100,000 Recognize Developer Revenues 453 HES Grant Revenues 6714 360,000 Hazard Elimination Systems Grant Funds 304 Valencia B&T Fees 6191 2,000,000 Valencia B&T - From NLF per M. Yamarone Revenue Total 2,553,175 Expendlture Adjustments Budget Deseriptlon 53013104 Scherzinger Lane Improvement: 8001 (634,348) Funds to be spent 03-04 P3004210 Lost Canyon River Park 8001 (182,050) Correct Grant remaining C2021455 SF Road/ Sierra Hwy Improv. 8001 100,000 Add new project - SF Road/Sierra Hwy 83002205 Whites Canyon Beautification 8001 (295,000) Redirect funds to Bridge project S3009205 Sierra Hwy Bridge over RR 8001 295,000 Redirect funds to Bridge project S3009001 Sierra Hwy Bridge over RR 8001 (295,000) Reduce GF portion of the project budget 83002001 Whites Canyon Beautification 8001 (713,685) Remove project from the budget P2001001 Veteran's Park & Plaza 8001 600,000 Fund Veteran's Park Project C2001001 San Fernando Rd Medians 8001 50,000 Increase Project Funding C0025453 HES Grant 8001 360,000 Add HES Grant funded project C0025001 Grant Match 8001 40,000 Medians/Pedestrian intersection access 2240 Treasury 8001 25,200 Increase Budget for added Bank Fees 1815 Film 8615 20,000 Vehicle in Film 1815 Film 8110 5,950 Increase Notification Costs - Film 6100 Sheriff 8071 54,450 Increase in School deputy costs Various Salary & Benefits Various 42,395 Position Reclass Raises Expenditure Total (527,088) D:\intranetlagendas\counc!KAc6vePDF\In\ISASQ0405 Budget Adj.xlslBudget AdJ Exhibit A 5/27/2004 Prepared By: Dan Smith CITY OF SANTA CLARITA FY 03-04 YEAR-END ADJUSTMENTS runu r— Expenditure 001 8110 8201 City Attorney $ 500,000.00 001 F3007001 8001 SC Activity Center 160,556.00 001 2220 8001 Purchasing 12,000.00 001 2313 7373 Communications 60,000.00 001 4312 8001 Development Services 20,000.00 Total Expenditures $> 752,556.00 Revenue 001 6810 Transfers In 400,000.00 001 4254 Hwy Encroachment Permits 20,000.00 001 4217 Building Permits 332,556.00 Total Revenues $ 752,556 00' GF Attorney Services B.E.G.L. Construction Settlement Electrical Work for Vending Machines Telecommunications Contractual Services Development Contractual Services Transfer developer fees for Cyn Country Library Increase Developer Revenues Increase Developer Revenues 458 458 9510 Transfers Out $ 400,000.00 Transfer developer fees for Ctn Country Library Total Expenditures aoo.000 00 Revenues 458 4511 Developer Revenue $ 400,000.00 Recognize Revenue for Library Fee Transfer Total Revenues 400,000:00 Expenditures 602 8120 8201 City Attorney - Self Ins $ 170,000.00 Total Expenditures $ 970,000:00 Litigation Settlement Transit Fund °xpendltures 801 8150 8201 City Attorney - Transit $ 161,000.00 Litigation Settlement rotal Expenditures —L-41 ,000_00 rotal Expenditure Adjustments - All Funds $ 1,483,556.00 notal Revenue Adjustments - All Funds 1,152,556.00 notal Expenditure Adjustments General Fund 752,556.00 Fotal Revenue Adjustment - General Fund 752,556.00 5/27/2004 S'.\Fl"ARBARA\Budget 05\0304 VE Budget Adfustmente Attachment Exhibit B Prepared By: Dan Smith Year -End Budget Transfers Fiscal Year 2003-04 Fund Div Acct Account Title Amount Description 001 5509 8110 Professional Services $35,000.00 Transfer funds from vacant position to use 001 5509 7011 Permanent Employees (35,000.00) for contractual services 001 7330 8610 Equipment 001 7249 8110 Professional Services 001 7310 7331 Equip Maint/Supply 001 1400 8110 Professional Services 001 1400 7011 Permanent Employees 001 2240 8001 Contractual Services 001 2240 7011 Permanent Employees 001 2220 7011 Permanent Employees 001 2313 8110 Professional Services 001 2310 7011 Permanent Employees 001 3120 8110 Professional Services 001 3110 7011 Permanent Employees 001 3710 8001 Contractual Services 001 3710 7011 Permanent Employees 001 7431 8610 Equipment 001 7433 7312 Special Supplies 001 7491 8110 Professional Services 001 7411 7011 Permanent Employees 001 7431 8610 Equipment 001 7431 7312 Special Supplies 001 7211 7011 Permanent Employees 001 7411 7011 Permanent Employees 5,660.00 Storage Container at Central Park for (2,660.00) athletic Equipment (3,000.00) 20,000.00 Transfer funds from vacant position to use (20,000.00) for contractual services 10,000.00 Transfer funds from vacant position to use (6,000.00) for contractual services (4,000.00) 10,000.00 Transfer funds from vacant position to use (10,000.00) for contractual services 39,000.00 Transfer funds from vacant position to use (39,000.00) for contractual services 21,500.00 Transfer funds from vacant position to use (21,500.00) for contractual services 16,000.00 Transfer to cover purchase capital equipment (16,000.00) (Movable Street Message Sign) 4,500.00 Transfer funds from vacant position to use (4,500.00) for contractual services 10,000.00 Transfer to cover purchase capital equipment (10,000.00) (Generator) 13,000.00 Transfer funds from vacant position to use (13,000.00) for contractual services 001 7456 8110 Professional Services 13,000.00 Transfer funds from vacant position to use 001 7456 7011 Permanent Employees (13,000.00) for contractual services 5/27/2004 Exhibit C S:\FIN\BARBARA\Budget 05\03 04 YE Budget Transfers attachment Prepared By: Dan Smith