HomeMy WebLinkAbout2004-12-14 - AGENDA REPORTS - ANNUAL OVERLAY SLURRY SEAL PGM (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
December 14, 2004
2004-05 ANNUAL OVERLAY AND SLURRY SEAL PROGRAMS,
PROJECT NOS. M0039 AND M0044 - AWARD DESIGN
CONTRACT
Building and Engineering
RECOMMENDED ACTION
City Council award the contract to MNS Engineers, Inc. for engineering design services for
2004-05 Annual Overlay and Slurry Seal Programs, Project Nos. M0039 and M0044, in the
amount of $98,530.00, and authorize a 15 percent contingency in the amount of $14,780.00; and
authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The Annual Overlay and Slurry Seal Programs are an integral part of the City's pavement
management program. The City's Annual Overlay and Slurry Seal Programs operate on a five- to
seven-year cycle. Each year, streets are studied to identify the need for overlay or slurry.
Staff has identified streets and areas to be evaluated by the design consultant for possible
inclusion in this year's Overlay and Slurry Seal Programs. These streets were selected using the
City Pavement Index Map, street surveys, and input from the public.
The Annual Overlay and Slurry Seal Programs improve various streets Citywide by resurfacing
and sealing surface cracks to enhance skid resist properties and increase pavement life. This
results in a smoother ride for traffic, an enhanced appearance of the area, and extends the
economic life of the roadway.
Staff prepared a Request for Proposals (RFP) for the subject project with the requirement to
design the necessary improvements and evaluate streets in need of improvement. The RFP was
duly noticed in compliance with the City's policy. MNS Engineers, Inc. of Santa Barbara and
Pavement Engineering of San Luis Obispo submitted proposals. Based on technical
qualifications and methodology for the project, staff is recommending that the City enter into a
contract with MNS Engineers, Inc.
Included in the RFP was a notice to the prospective consultants that the project could increase in
scope should the City Council approve additional funds for the Overlay and Slurry Programs
during the midyear budget process.
ALTERNATIVE ACTIONS
1. City Council may choose to postpone or cancel the project. This action would have a
significant negative impact on the condition of the streets in question.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds have been allocated to cover the cost of the design and construction of this project. Funds
are available in Account Nos. M0039001-8001 and M0044001-8001 for the design phase of this
project.
ATTACHMENTS
None