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Home My WebLink About2004-08-24 - AGENDA REPORTS - BLUE RIBBON MEMORIAL DESIGN (2)CONSENT CALENDAR DATE: SUBJECT: DEPARTMENT Agenda Item: - I -- CITY OF SANTA CLARITA AGENDA REPORT City Manager Approval Item to be presented by: August 24, 2004 Frank Ferry SANTA CLARITA BLUE RIBBON YOUTH MEMORIAL DESIGN SERVICES Parks, Recreation & Community Services RECOMMENDED ACTION 1. City Council approve transfer of $26,500 from City Council Contingency Fund account number 2250-7401 to account number 7444-8110. 2. Authorize the City Manager, or designee, to enter into a contract with STV Incorporated for $36,500, subject to City Attorney approval. BACKGROUND The Blue Ribbon Youth Memorial project was approved by the Parks, Recreation, and Community Services Commission on July 10, 2003, and by City Council on August 26, 2003. The concept was also presented to, and approved by, the Castaic Lake Water Agency Board. The memorial will be built in Central Park to provide a safe venue where the public, particularly the youth, can come to remember Santa Clarita Valley youth killed in traffic -related collisions, while also serving as an educational tool to deter future deaths. The Blue Ribbon Task Force Memorial Committee, which is spear heading this project, has undertaken a fundraising campaign to finance the project, and has raised $10,000 to -date (in account number 501-23462). STV Incorporated, an engineering and architectural firm that works closely with the William S. Hart Union High School District, has provided pro-bono services for the development of the preliminary design. The company is familiar with this project and has worked closely with staff and the Blue Ribbon Task Force Memorial Committee in defining the concept and preliminary design for the memorial. APPROVED STV Incorporated has submitted a proposal to provide the final design services, which will include the development of architectural, civil, and electrical documents that will be ready for the City's bidding process, which would be funded through fundraising efforts at a later date. The appropriation being proposed herein will be used to augment the $10,000 raised to -date to finance the final project design. Staff will continue to work closely with the Blue Ribbon Task Force Memorial Committee to continue fundraising efforts and pursue the development of the project. ALTERNATIVE ACTIONS 1. Decline the request. 2. Other action as determined by City Council. FISCAL IMPACT The final design services for the Blue Ribbon Youth Memorial require $36,500. The Blue Ribbon Task Force Memorial Committee has raised $10,000 (in account number 501-23462) through fundraising. The $26,500 requested from the City Council Contingency Fund will augment these community funds to complete the final design phase. This transfer will leave an available balance of $363,500 in the Council Contingency Fund. ATTACHMENTS None.