HomeMy WebLinkAbout2004-01-13 - AGENDA REPORTS - LOST CYN RD PEDESTRIAN BRIDGE (2)Agenda Item: —
CITY OF SANTA CLARITA
AGENDA REPORT
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Curtis Nay
CONSENT CALENDAR City Manager Approval
Item to be presented by:
DATE: January 13, 2004
SUBJECT: LOST CANYON ROAD PEDESTRIAN BRIDGE AND
SIDEWALK, PROJECT NO. T3009; FEDERAL PROJECT NO.
STPLHSR-5450(021) — AWARD CONSTRUCTION CONTRACT
AND APPROVAL OF PROJECT PLANS AND SPECIFICATIONS
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council award the construction contract for the Lost Canyon Road Pedestrian Bridge and
Sidewalk Improvements, Project No. T3009, to E.A. Mendoza, Inc. in the amount of
$134,100.00, and authorize a 15 percent contingency in the amount of $20,115.00; approve the
project plans and specifications; and authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
BACKGROUND
On June 11, 2002, City Council awarded the design services contract for the Lost Canyon Road
Pedestrian Bridge and Sidewalk Improvements, Project No. T3009, to Willdan. The design for
the Lost Canyon Road Pedestrian Bridge and Sidewalk Improvements was completed in
July 2003. On December 11, 2003, the City Clerk's office received bids for the project
(Exhibit "A," Bid Results). E.A. Mendoza, Inc. submitted the lowest responsive bid with a minor
irregularity in the amount of $134,100.00. In addition, staff recommends a 15 percent
contingency in the amount of $20,115.00.
Staff recommends waiving the minor irregularity of E.A. Mendoza not inking the name of the
supplier on the "designation of subcontractors" sheet, page 8 of the project specifications,
because they submitted it in the bid proposal at the time of the bid opening. Staff considers this
as a minor omission by E.A. Mendoza, since this would not affect changes to the final submitted
bid amount of $134,100.00. E.A. Mendoza informed the City after the bid opening that they
would use Excel Bridge Manufacturing Co. as their prime bridge supplier even though it was not
listed in the "designation of subcontractors" sheet. According to Section 4104 of the Public
Contract Code, the prime contractor is required to name each of the subcontractors who will
perform work or labor, or render service in or about the construction of the improvements, in
excess of one-half of one percent of the prime contractor's total bid or ten thousand dollars
($10,000.00), whichever is greater. E.A. Mendoza did not have names of subcontractors since
they are performing the work in-house with their own construction crew.
On October 20, 2003, Caltrans issued a letter of authorization to proceed with construction,
allowing the City to proceed with the bid advertisement and construction of the bridge and
concrete sidewalk improvements connecting to the elementary schools.
Through a competitive grant process, the City was successful in securing $405,000.00 in federal
funds through the Safe Routes to School Program for the different phases leading to the
construction of the pedestrian bridge and sidewalk. The total estimated cost of the project,
including the design services and construction contract, is $450,000.00, including the local match
of $45,000.00, or 10 percent of the total federal fund allocation.
The scope of work for the project consists of the construction of a prefabricated pedestrian steel
truss bridge parallel to, but independent from, the existing bridge on Lost Canyon Road over the
Sand Canyon Wash, and a sidewalk for the safe route to school improvements along the south
side of the Lost Canyon Bridge. Because the bridge is prefabricated, it will be designed and
manufactured in -shop. The contractor will be responsible for ordering the bridge after the
contract documents are fully executed. Construction is scheduled to commence as soon as the
prefabricated steel truss bridge is shipped to the job site, with the anticipation of completing the
construction within 40 working days from the effective date of the Notice to Proceed.
Substantial constraints and controls have been established in the construction documents to
reduce potential impacts on local elementary schools and homeowners during the construction
phase. The contractor's activities in the street shall be confined to avoid peak school traffic flow
on weekdays during the school year. Traffic control will include all necessary signing and
striping, traffic cones, delineators, reflectors, flagmen, and traffic barriers, if needed, for safe
handling of pedestrian and vehicular traffic. Staff will appoint an inspector to ensure proper work
performance by the contractor, as well as handling daily field issues. During the construction,
staff will appoint a Labor Compliance Officer to review certified payrolls to be submitted by the
prime contractor and conduct field interviews with the contractor's crew in conformance with the
State Prevailing Wage Rate.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The project is federally funded via Federal Transportation Safety funds, which are available for
use for local school pedestrian safety mitigation. Sufficient funds would need to be budgeted in
the amount of $154,215.00, including the local match funds in the amount of $15,421.00 for
Fiscal Year 2003/2004 as follows:
FUNDING SOURCE ACCOUNT NO. BUDGET AMOUNT
Federal Transportation Safety
General Fund
ATTACHMENTS
Exhibit "A" - Bid Results
Vicinity Map
T3009109
T3009001
TOTAL AMOUNT:
$138,794.00
$ 15,421.00
$154,215.00
EXHIBIT "A"
LOST CANYON ROAD BRIDGE AND SIDEWALK
PROJECT NO T3009; STPLHSR-5450(021)
AWARD OF CONSTRUCTION CONTRACT
BID RESULTS
Bid Opening Date: December 11, 2003
COMPANY
AMOUNT
OFFICE LOCATION
E.A. Mendoza Inc.
$134,100.00
Irvine, CA
Sol Construction
$144,650.00
Riverside, CA
Olivas Valdez, Inc.
$147,590.00
Covina, CA
Kalban Inc.
$155,320.00
Sun Valley, CA
Excel Paving
$158,232.00
Long Beach, CA
Southland Construction
$159,200.00
Anaheim, CA
Padilla Paving
$159,235.00
Santa Clarita, CA
Fedcon General Contractors
$176,988.00
Santa Clarita, CA
Griffith Company
$213,873.00
Santa Fe Spring, CA
eng-civiAT3009(SR2S)Abid_result_ ist.doc