HomeMy WebLinkAbout2004-04-27 - AGENDA REPORTS - ONE VALLEY ONE VISION (2)Agenda Item: /V
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
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Item to be presented by: Vince Bertoni
DATE: April 27, 2004
SUBJECT: ONE VALLEY ONE VISION, JOINT CITY -COUNTY
VALLEYWIDE GENERAL PLAN, PHASE IV ADOPT SCOPE OF
WORK AND AWARD CONTRACT TO EIP ASSOCIATES
DEPARTMENT: Planning and Building Services
RECOMMENDED ACTION
City Council waive purchasing process and award contract to EIP Associates to complete Phase
IV of the One Valley One Vision Joint City -County Valleywide General Plan in an amount not to
exceed $326,365.00. Also, authorize the City Manager or a designee to execute all documents,
subject to City Attorney approval.
BACKGROUND
On February 8, 2000 the City Council approved a memorandum of understanding (MOU) with
Los Angeles County Regional Planning defining the parameters to develop a joint Santa Clarita
Valleywide General Plan that would be adopted by both agencies. The MOU was adopted to
provide the Santa Clarita Valley with a unique opportunity to develop a common vision for its
future.
The City is well underway in a multi-year effort to create a Valleywide General Plan jointly with
the County. The cost of the project is shared between the City and the County. This project was
developed with multiple phases in order to ensure concurrence between the City and the County
throughout the process.
Phase I of the project (August 2000 -February 2001) included stakeholder interviews, production
of the Santa Clarita Valley Snapshot brochure, preparation and distribution of a community
survey, and the Flapjack Forum kick-off breakfast in January 2001.
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Phase II began in March 2001 with a series of visioning workshops and concluded in December
2001 with the Council's approval of the Vision and Guiding Principles.
Phase III involved data collection, growth and economic trend analysis, and mapping of the
Valley's physical characteristics and service areas for inclusion in the completed Technical
Background Report. During Phase III, water specialists, economists, traffic engineers, and land
use planners, conducted field reconnaissance, collected data from Valley agencies and service
organizations, and analyzed 24 issue areas ranging from geology to education. A Geographic
Information System was used to map such information as flood zones, fault lines, land uses,
utilities, schools, roadways, parks, environmentally -sensitive areas, and ridgelines.
This phase was important to establish a database of existing Valley features that will be used in
Phase IV for the development of various Santa Clarita Valley land use buildout scenarios. The
time horizon for this plan will extend to 2025. The community will select a preferred
development plan for the Valley from these scenarios.
Phase IV - Scope of Work
The ultimate goal of Phase IV is to engage the communities throughout the valley and get their
help to create a General Plan Land Use Map for the entire Santa Clarita Valley. Public
Participation and Community Outreach will be the focal point of this phase. This hands-on,
collaborative process will be implemented through community workshops to be scheduled
throughout the valley. City and County officials will engage residents, property owners, business
owners, community groups and civic leaders.
In addition to a preferred map to be recommended to decision -makers, alternative general plan
land use maps will be prepared, evaluated and reviewed by the community. The maps will be
prepared based on determining total population and employment growth capacity projected for
the planning area—plus entitled future development.
Phase IV includes a series of at least six milestone check -ins with elected/appointed officials to
ensure reliable information sharing, consensus -building and support for each task of the phase.
Phase IV - Budget
Costs for the future and final two phases of One Valley One Vision are undetermined but are
estimated to be a combined $641,158.00.
The One Valley One Vision Phase IV budget totals $326,365.00. The County of Los Angeles
has agreed to commit $125,000.00 toward Phase IV costs. In addition, $150,000.00 is requested
in the City of Santa Clarita Fiscal Year 04-05 budget for preparation of the Valleywide General
Plan. Also, the City currently has a balance of funds totaling approximately $40,000.00 that was
previously secured for the project.
The City is absorbing the majority of the project expenses as the Valleywide General Plan would
serve as the City's new general plan document, while only a portion of the County's overall plan.
The cost sharing between the City and County is also proportional to the population of the City
(162,900 persons) and the unincorporated County area (50,278 persons).
EIP Associates is recommended as a single source to serve as the consultant to perform the Phase
IV scope of work. EIP Associates performed the first three phases of this project, after being
selected through an open, competitive process in Spring 2000. The City's selection of EIP
Associates to perform the remaining phases of the One Valley One Vision project is based on
their performance during Phases I, II and III, and their intimate understanding of the issues facing
the Santa Clarita Valley and City and County's goals related to the development of a Valleywide
General Plan document.
ALTERNATIVE ACTIONS
Other actions as determined by Council.
FISCAL IMPACT
The anticipated overall costs for the entire General Plan project exceeds $1.5 million. The City's
financial contribution to date totals $585,761.82. Approving the Phase IV contract is contingent
upon the Council's approval of the proposed Fiscal Year 2004-2005 budget, which includes an
appropriation of $150,000 for this project. The County has committed $125,000.00 to assist the
City with this phase of the project. Staff will return during the next budget cycle to request
additional monies as needed to complete the project.
ATTACHMENTS
Phase IV - Budget
Phase IV - Scope of Work
Phase IV - Schedule
General Plan Costs - Survey available in the City Clerk's Reading File
FWALBUDGET
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Prepa�w by EIP Pem Uss
Review 3/15/04 Pape 1
SCOPE OF WORK — PHASE IV
Santa Clarita Valleywide General Plan
of Alternatives and Selection of Preferred Land Use Plan
Revised
P.HASE IV: ALTERN;A'TIVES AND PREFERRED D PLAN:Vl
Note: All Tasks and Products listed below to be completed by EIP except as noted.
7.0 ALTERNATIVE GROWTH & DEVELOPMENT SCENARIOS
7.1 Determine total population and employment growth of the planning area and land use
commitments to a revised base year (current base year is June 2002) based upon existing uses plur
entitled future development. Revised base year date to be determined based upon concurrence of
most recently available City and County entitlement data).
7.1.1 EIP obtains updated land use entitlement data from City and County staff. Data provided
to include maps and tables indicating land use data by land use designation, and quantity of
development, i.e. square feet and/or dwelling units. (City and County staff)
7.1.2 Update GIS existing entitlement map to be as current as possible (reflecting existing and
updated entitled projects) including all legal commitments of land for open space. (Date to
be determined)
7.1.3 Create a composite map of existing land uses and updated entitlements and calculate
population and employment capacity.
7.1.4 Determine the cumulative population and employment capacity of existing land uses plus
updated entitled land -uses.
7.1.5 Obtain most recent SCAG projections for the City and County from City and County staff.
(City and County staff)
7.1.6 Compare 7.1.4 calculations with SCAG and City projections and determine whether
additional capacity exists or a deficit. This information will be used in determining ing an
appropriate scale for alternative development scenarios in the following task.
7.1.7 Meet with staff to discuss updated population and employment capacity data and to
compare with SCAG and City/County projections.
7.1.8 City and County staff inform their respective elected officials of the preliminary Valleywide
population and employment projections. Data from 7.1.4 will allow comparison of
currently entitled population and employment projections to SCAG projections for 2010,
2020 and 2030. (City and County staff)
Products:
♦ Memo outlining the calculations and methodology discussed above and a comparison to
SCAG and City projections. (Requires receipt of parcel level data from City and County
staff).
♦ GIS map reflecting land use commitments based upon updated land use entitlement
data provided by City and County staff.
7.2 Discuss and formulate the themes or philosophies that will underlie the formulation of maps to reflect
the development scenarios to be evaluated in the alternative land use plans.
7.2.1 Prepare a discussion paper of possible themes or philosophies that may be considered as a
basis for developing various alternative development scenarios. Themes shall be consistent
with Phase II Guiding Principles. The following are examples of scenarios that may
be used as a basis to begin this discussion.
• Alternative 1: Constant growth rate — Urban Form 1 (e.g. Smart Growth - Growth
concentrated at nodes and/or areas of transit oriented development)
• Alternative 2: Constant growth rate — Urban Form 2 (e.g. Dispersed Growth —
development of the valley region without focused development areas). Using SCAG or
other population and employment forecast).
• Alternative 3: Ultimate holding capacity — Urban Form 1 (e.g. Smart Growth)
• Alternative 4: Existing General Plan — Reflecting adopted Land Use Plan
7.2.2 Meet with Team to review and discuss the broad themes and philosophies that underlie the
Alternatives and to select the specific Alternatives to be evaluated.
7.2.3 Prepare a memo that documents the themes and philosophies agreed upon by Staff Team
and the Alternatives to which each will be applied.
7.2.4 City and County staff confirm the Alternatives and themes selected upon review of the
documentation memo prepared by EIP.
7.2.5 City and County staff to inform their respective elected officials of the themes and
philosophies that will be applied to the alternative land use plans. (City and County staff)
Products:
♦ Discussion paper that describes and discusses each of the Alternatives and the themes
upon which each is based.
♦ Memo that documents the themes/philosophies agreed upon for each Alternative.
7.3 Determine the standards and criteria, i.e. policies, that will be used to shape each of the
alternative land use plans e.g. ridgeline development, sensitive ecological areas (SFAs), slopes,
transit oriented development, reuse of corridors, etc. (It is anticipated that there will be a mix
of standards that will be used in shaping the altematives—some standards may apply to all
Alternatives and others may be applied to only one Alternative) Standards and criteria are to
be consistent with the Phase II Guiding Principles.
7.3.1 Prepare a discussion paper that will present possible options for the standards and criteria
that staff will consider in shaping the Alternatives.
7.3.2 Conduct two meetings with staff to review and discuss the possible standards and criteria,
and other policies as appropriate. From these discussions, the staff Team will agree upon
three alternative land use plans and the standards and criteria each are based upon.
7.3.3 Prepare a memo documenting the Alternatives, standards, and criteria each is based upon
and submit to staff Team.
7.3.4 Revise memo to reflect comments from staff.
7.3.5 City and County staff to inform their respective elected officials of the standards and
criteria to be applied to the alternative land use plans. (City and County staff)
EIP Associates
03/15/04
Products:
♦ Discussion paper that provides options for standards and criteria for the Alternative
development scenarios.
♦ Memo that documents the alternative development scenarios selected.
7.4 Map the Development Opportunities and Constraints
7.4.1 Prepare a maximum of three (3) GIS maps that reflect the development opportunities and
constraints.
7.4.2 Calculate the development capacity (net acreage of land for development based the above
factors) for each Alternative
7.4.3 Prepare a memo documenting the development constraints and opportunities that affect
the Alternatives selected.
7.4.4 Meet with staff to review and confirm the opportunities and constraints mapped.
Products:
* GIS map(s) that reflect the development opportunities and constraints.
♦ Tables that documents the land available for development and the capacity (acreage).
♦ Memo summarizing the constraints and opportunities for each Alternative.
7.5 Formulate Conceptual Alternative Land Use Maps
7.5.1 Prepare set of hand -drawn conceptual maps of preliminary Alternatives upon confirmation
from staff of the constraints identified in 7.4.4 above.
7.5.2 Prepare a rough approximation of the development capacity for each Alternative (including
acreage) based upon manual calculations.
7.5.3 Meet with staff to review and discuss the alternative land use plans and capacity
calculations. EIP and staff discuss and design joint meetings for the City and County
appointed and elected officials to review the conceptual alternative land use plans before
GIS maps are prepared.
7.5.4 Prepare report that summarizes each conceptual land use Alternative and its development
capacity including comments from staff Team.
7.5.5 Prepare for and attend joint meetings with City's Planning Commission and City Council,
and the County's Regional Planning Commission / County Supervisors to present and
discuss the conceptual alternative land use plans and document comments.
Products:
♦ Three hand -drawn conceptual alternative land use plan maps.
♦ Three tables of capacity analysis for each alternative land use plan.
♦ . Memo documenting staff revisions to alternative maps and tables.
7.6 Prepare GIS Maps of Alternative Land Use Plans
7.6.1 Meet with staff to confirm the configuration of GIS maps reflecting the alternative land
use plans, and the corresponding capacity data for each Alternative.
7.6.2 Prepare draft GIS maps of three alternative land use plans.
7.6.3 Prepare tables reflecting the capacity data for each land use Alternatives at the planning
area and traffic analysis zone (TAZ) level.
EIP Associates
03/15/04
7.6.4 Meet with staff to review the GIS maps.
7.6.5 Prepare report summarizing the alternative land use plans and their development capacity.
Products:
♦ GIS maps of the four alternative land use plans.
♦ Tables of capacity analysis for each alternative land use plan.
♦ Memo summarizing the alternative land use plans.
7.7 Evaluate each Alternative Land Use Plan
7.7.1 Prepare an evaluation of the impacts of each of the following factors upon each of the
Alternatives and presents to staff for review. Evaluation of impacts will be a qualitative
analysis of existing conditions relative to potential impacts of alternative land use plans
based upon population and employment except in the area where subconsultants will
generate quantitative impacts, i.e., transportation, water and fiscal, as noted below.
7.7.1.a. Transportation - Quantify future transportation conditions with land use
Alternatives. In this task, MMA will develop future forecasts for the various land
use alternatives developed in the General Plan update process. The following tasks
will be included:
■ Execute Travel Demand Model.
■ Identify Transportation deficiencies based on established Circulation
Element standards.
■ Identify Potential Transportation Improvements.
■ Focused Studies in Sub -areas.
(It is assumed that City/County staff will assist with development of model
input data for land use alternatives).
7.7.1.b. Water - Review four alternative land use plans for an understanding of the
concepts behind each. Analyze the statistical breakdown (TAZ level) to determine
the following:
■ The water demand for each Alternative, separated between two service
areas of the wholesale agencies, Castaic Lake Water Agency (CLWA)
and Antelope Valley -East Kern Water Agency (AVEI ). (An
assumption for the future service area boundary of the two agencies is to
be determined by staff in consultation with Psomas);
■ The comparative impacts of the Alternatives relative to the sources of
water supply for each agency including order of magnitude costs for
infrastructure;
■ Summary of the above analysis in a brief report with tables comparing
Alternatives and their projected demands/flows. Develop comparative
matrix of issues/impacts and pros and cons for each alternative.
7.7.1.c. Fiscal - Fiscal analysis of the four Alternative land use plans, including:
■ Ongoing operations and maintenance costs versus tax and other
revenues, particularly in light of upcoming State budget changes. The
goal would be to achieve a fiscally viable plan over the long-term.
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■ Order of magnitude analysis of capital infrastructure financing
requirements and implications for various financing mechanisms. The
goal would be to ensure that development pays its way and that ongoing
upgrading and rehabilitation of public infrastructure is covered.
7.7.1.d. Public Services - Discussion of public service impacts based upon analysis
of existing conditions and Alternative land use plans for schools, parks &
recreational facilities, utilities, and energy consumption.
7.7.1.e. Air O — Discussion of air quality impacts from each Alternative based
upon land use and traffic conditions.
7.7.11 Open space (visual and passive) — Discussion of impacts to open spaces
from the form and intensity of development in the Alternatives.
7.7.1.8 Environmental Scan - Alternative land use plans will be reviewed according
to their environmental impacts. This will be a generalized "screening" that
will focus on the identification of impacts that cannot be readily mitigated
or require substantial cost for mitigation, as well as any "fatal flaws."
This evaluation will be accomplished by the overlay of land use plan
alternatives onto environmental resource and hazard data base GIS maps.
Detailed analysis and modeling is not anticipated as part of this analysis.
7.7.11. Cggn ;arative Impacts — Compile the impacts from each of the areas
indicated above in a table so they may be easily compared and contrasted.
7.7.2 Meet with staff to review and confirm the impact analysis for the Alternatives evaluated
and discuss implications of the impacts listed above for each Alternative.
Products;
♦ Matrix of the comparative impacts of the Alternatives evaluated (including a discussion
of the pros and cons of each Alternative).
♦ Memo that discusses and the impacts and implications for each Alternative.
7.8 Prepare Report on Alternative Land Use Plans for Decision Makers
7.8.1 Prepare a draft report that includes the underlying themes and philosophies, the standards
and criteria, and the implications for build out for each alternative land use plan so that
decision makers can be made aware of the alternative land use plans and their implications
prior to presentation to public review. After review of the Alternatives by decision makers,
community previews and the Valley Congress will be held and a preferred plan brought
back to decision makers for final action.
7.8.2 Meet with City and County staff to review draft report and materials.
7.8.3 Document revisions requested by staff.
7.8.4 Prepare final report on the alternative land use plans.
Products:
♦ Draft Report on the alternative land use plans.
♦ Revised Report on the alternative land use plans.
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7.9 Present the alternative land use plans to decision -makers at two (2) meetings as follows: (1) Joint
meeting of City Planning Commission and City Council; and (1) meeting of the Regional Planning
Commission and/staff meeting with Supervisor Antonovich.
7.9.1 Meet with City and County staff to design presentation format i.e. Power Point,
presentation boards, etc.
7.9.2 Prepare presentation materials and handouts.
7.9.3 Attend and participate in decision maker meetings and note decision maker comments.
7.9.4 Meet with staff after meeting to debrief and confirm revisions to Alternatives or
supporting data based upon decision maker comments.
7.9.5 Revise alternative land use plans as directed by staff.
Products:
♦ Meeting and presentation materials, i.e. maps, power point slides, handouts, etc.
♦ Revised alternative land use plans.
♦ Document of decision maker comments/meeting notes.
7.10 Community Preview Meetings to Evaluate Revised Alternative Land Use Plans
Alternative land use plans will be previewed with community groups in specified geographic areas.
Preview meetings will include Alternatives as well as their impacts, consequences and trade-offs so
that the public is well informed in their understanding of the alternative land use plans and the
implications of each. (It is expected that there will be elected/appointed official participation in
these meetings so that there is continuity in their knowledge and understanding of public
feedback).
7.10.1 Meet with staff to design four (4) Community Preview meetings that are an opportunity for
the public to preview the alternative land use plans, and to create a joint Valleywide general
plan and the expected outcomes of this planning effort Possible meeting locations/areas
are: Castaic, Agua Dulce, Santa Clarita, and Pinetree.
7.10.2 Prepare a "materials packet" for use at each of the community meeting locations. The
materials packet will include agenda, presentation materials and displays, handouts, maps,
meeting schedules, forms for written comments, etc.
7.10.3 Conduct Facilitator Training for staff for the Preview Community Meetings.
7.10.4 Attend and participate in four (4) Community Preview meetings. Comments from the
public at these preview meetings will be documented by staff and provided to the Valley
Congress for consideration in the selection of a preferred land use plan.
7.10.5 Meet with staff after the meeting to debrief and review public comments from the
meeting(s) and confirm the comments to be forwarded to the Valley Congress.
7.10.6 Compile comments from the Preview meetings and prepares a summary of the comments
based upon meeting notes and summaries provided by staff.
Products:
♦ Materials for Community Preview Meetings.
♦ Documentation and summary of public comments from Preview meeting participants.
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7.11 Valley Congress selects a Preferred Land Use Plan
7.11.1 Meet with staff for meeting design and logistics including materials for presentation,
display, and handout
7.11.2 Compile and prepare Valley Congress meeting materials and materials for the facilitator
training (See 7.10.3). Valley Congress meeting materials may include:
- Summary of the Planning Process
Guiding Principles from the Visioning Process
Alternative land use plans and their impact analysis
Development parameters and the implications for each Alternatives
Comments from Community Preview meetings
7.11.3 Conduct facilitator training for staff who will participate in the Valley Congress.
7.11.4 Facilitate the Valley Congress with support from City and County staff and document the
comments and the selection of a preferred land use plan from the Alternatives presented.
7.11.5 Prepare a memo to staff documenting Valley Congress comments and the preferred plan
selected.
7.11.6 Meet with staff to debrief and confirm the preferred plan and the comments to be reflected
in the final GIS map of the preferred plan; and design meeting logistics and presentation
materials, displays, and handouts for the decision -maker meeting. (May include some or all
of the materials from 7.11.2 above).
Products:
♦ Valley Congress meeting materials.
♦ Facilitator training materials.
♦ Memo documenting Valley Congress comments and selection of a preferred plan.
♦ Memo documenting logistics/preparation for the Valley Congress
7.12 Prepare Final GIS Map of the Preferred Land Use Plan
7.12.1 Prepare GIS map of the preferred land use plan 'as confirmed by staff Team.
7.12.2 Calculate revisions to the build -out capacity of the selected plan, as necessary and submit
revised map and build -out data to staff Team for review and confirmation.
7.12.3 Meet with staff Team to confirm final map and build out data calculations.
7.12.4 Prepare final land use plan map as directed by staff.
Products:
♦ GIS map of final land use plan (digital file).
♦ Calculation of land use plan build -out.
♦ Revised GIS map based upon staff review and comments.
7.13 Present final, preferred Land Use Plan to decision makers.
Present final preferred plan to decision makers for confirmation. (City Planning Commission and
City Council; Regional Planning Commission and County Board of Supervisors).
7.13.1 Meet with staff to design meeting logistics and confirm presentation materials, handouts,
etc. for decision maker meeting.
7.13.2 Prepare materials for meetings as discussed in 7.12.1 above.
7.13.3 Attend and participate in meetings and document comments.
7.13.4 Prepare memo documenting decision maker comments and submit to staff.
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7.13.5 Conduct teleconference with staff to debrief and confirm decision maker comments to be
documented.
7.13.6 Prepare final memo documenting decision maker comments on final land use plan.
Products:
♦ Meeting materials as discussed in 7.12.1 above.
♦ Memo. documenting decision maker comments.
8.0 OTHER PUBLIC INVOLVEMENT
8.1 Prepare a draft paper that presents various possible levels of public input, i.e. number/scheduling
of focus group meetings and other opportunities for public input regarding Alternatives including
Newsletter/Newspaper Notices, and Web Page Input for staff review and comment.
8.2 Meet with staff to review draft public input document and identify the responsibilities of EIP and
City staff and document outcome.
Products:
♦ Draft memo documenting the public outreach and participation levels indicated by staff.
♦ Memo documenting responsibilities of City and EIP for public participation outreach
activities.
9.0 PROJECT MANAGEMENT
9.1 Coordination of Team meetings.
9.2 Team Management — Management and oversight of project and subconsultants.
9.3 Status Updates (monthly).
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