HomeMy WebLinkAbout2004-05-11 - AGENDA REPORTS - PURCHASE DUMP TRUCK (2)CONSENT
CALENDAR
DATE:
SUBJECT:
DEPARTMENT
Agenda Item: q
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
May 11, 2004
Dennis Luppens
AWARD CONTRACT FOR THE PURCHASE OF ONE
MEDIUM -DUTY DUMP TRUCK
Administrative Services
RECOMMENDED ACTION
1. City Council award a contract to Lake Chevrolet for the purchase of a diesel -fueled
medium -duty dump truck, for an amount not to exceed $67,341.24, from
account number 5211-8610.
2. City Council reject lowest bid from Reynolds Buick/GMC as not responsive.
3. City Council authorize the City Manager, or his designee, to sign all documents, subject to
City Attorney approval.
BACKGROUND
The City Council approved the purchase of a medium -duty dump truck in the FY 2003/2004
budget. In keeping with the desire to pursue altemative-fueled vehicles, staff issued bids on two
occasions, in August and October of 2003, seeking to purchase a CNG -fueled dump truck. In
both cases, responses did not offer suitable vehicles or were almost double the allowed budget.
Investigations revealed some manufacturers were not certifying engines for CNG due to sporadic
demand, and others were offering only high -demand vehicles, such as buses, trash trucks, or
street sweepers in CNG versions.
Based on the investigation, a third Invitation to Bid was published three times, from March 7,
2004 to March 14, 2004. Notifications were sent to ten suppliers on file. The Invitation to Bid
was distributed to 27 dealers who requested an opportunity to bid. Additionally, 12 dealers
downloaded the bid package from the City's website.
Four suppliers submitted responses opened by the City Clerk on April 20, 2004, and the results
of the bids are shown below:
Vendor
Reynolds Buick/GMC Trucks
Lake Chevrolet
Western Truck Exchange
Peck Road Truck Center
Location Bid
West Covina, CA $66,739.44
Lake Elsinore, CA $67,341.24
Los Angeles, CA $67,619.45
Whittier, CA $69,261.60
Staff reviewed the responses and finds the low bid from Reynolds Buick/GMC was not in
accordance with the bid specifications. Therefore, staff recommends the award go to the next
lowest bid from Lake Chevrolet.
ALTERNATIVE ACTIONS
Other action as Council may direct.
FISCAL IMPACT
Sufficient funds were budgeted and are available in account number 5211-8610 for FY
2003/2004.