HomeMy WebLinkAbout2004-12-14 - AGENDA REPORTS - SC SPORTS COMPLEX CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: q
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
December 14, 2004
cl-
Jon Bischetsrieder
AWARD OF JANITORIAL CONTRACT FOR THE SANTA
CLARITA SPORTS COMPLEX
Administrative Services
RECOMMENDED ACTION
City Council award the janitorial contract to Grace Building Maintenance Company for the
Santa Clarita Sports Complex buildings in the amount of $92,880.00, and authorize a
contingency of 10% of the award or $9,288.00. Costs are per year, plus annual cost increases
as allowed per the contract for an initial term of one year, plus up to three additional one-year
terms.
2. City Council authorize the City Manager or his designee to execute all contract documents,
including the authority to approve three additional one-year extensions, subject to City
Attorney approval.
BACKGROUND
Currently, the City contracts with Bell Building Maintenance Company forjanitorial services for
the Santa Clarita Sports Complex facilities. Periodically, Purchasing reviews this contract for
rebid.
In August, staff advertised Bid #PS -04-05-03 to solicit bids forjanitorial services for Parks'
facilities. A mandatory walk-through was held at the Santa Clarita Sports Complex Aquatics
lobby. Seven vendors submitted bids, which were opened and read by the Purchasing Agent on
September 21, 2004.
APPROWED
Santa Clarita
Sports Complex
Vendor Location Bid (per month)
Grace Building Management
Los Angeles
$ 7,740.00
US Metro Group
Los Angeles
S 8,941.61
United Maintenance
Los Angeles
S 9,910.00
Comeland Maintenance Co.
Los Angeles
$11,125.00
Dexter Enterprises
Oxnard
$11,610.52
Bell Building Management
Mission Hills
$12,509.21
Lee's Maintenance Service
Van Nuys
$12,603.06
The multiple criteria selection system used to review the bids is based on four areas of
significance which demonstrate each bidder's ability to provide janitorial services as required per
the bid specifications. The weighted selection criteria include: annual cost of services,
demonstration of ability, verification of references, and results of on-site cleaning evaluations.
After evaluating the responsive bids using the established criteria and an associated point system,
staff has determined the bid submitted by Grace Building Maintenance Company will provide the
best value to the City for the services requested. Grace Building Maintenance Company's bid of
$7,740.00 per month was reviewed for accuracy and conformance to the contract documents and
found to be complete.
FISCAL IMPACT
FY 04/05 funds in the amount of $102,168.00 for this expenditure are budgeted in account
number 7321-8001.
ALTERNATIVE ACTIONS
1. Reject all bids and rebid.
2. Other action as determined by the City Council.
ATTACHMENTS
None.