HomeMy WebLinkAbout2004-03-09 - AGENDA REPORTS - TMC BUDGET AGMT WILLDAN ASSOC (2)Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Vincent P. Bertoni
DATE: March 9, 2004
SUBJECT: TRANSIT MIXED CONCRETE (TMC) BUDGET AND
AGREEMENT WITH WILLDAN ASSOCIATES FOR
ENVIRONMENTAL SERVICES
DEPARTMENT: Planning and Building Services
RECOMMENDED ACTION
Authorize a transfer in the amount of $50,000 from the TMC Reserve (Account #2250-7402) and
appropriate an additional $241,371 from the Council Contingency Fund (Account #2250-7401)
into the TMC operating account (Account #3110-8110 Project 06.00) for a total appropriation of
$291,371.
Authorize the City Manager, or designee to execute a new professional services agreement with
Willdan Associates, for environmental services related to the TMC project, for an amount not to
exceed $50,000, subject to City Attorney approval.
BACKGROUND
Currently, the balance of the TMC operating budget totals $70,629. However, based on the level
of current activity, staff estimates that an additional $291,371 will be needed to continue the
opposition strategy through June 2004. Thus, this forecast will require the transfer of TMC
Reserves ($50,000) and City Council Contingency ($241,371) to the TMC operating account.
The following is a summary of anticipated expenditures by category and the activities expected
to take place through June 2004:
TMC FORECAST SUMMARY
(Through June 2004)
CATEGORY
ESTIMATE
Legal Strategy
$286,000
Legislative Advocacy
$25,000
Environmental
$21,000
Community Outreach
$30,000
TOTAL FORECAST
$362,000
TOTAL OPERATIONAL BUDGET BALANCE
$70,629
TOTAL FUNDS NEEDED
$291,371
Legal Strategy ($286,000)
It is estimated that the legal strategy will cost $286,000 to implement through June 2004. This
estimate considers our effort to address the Cemex vs. County of Los Angeles settlement, further
actions in the City vs. U.S. Department of Interior lawsuit, attorney client privilege meetings, and
meetings with various government agencies.
Legislative Advocacy ($25,000)
It is estimated that an additional $25,000 will be required to continue legislative advocacy efforts
at the County and State level and to continue supporting Senator Barbara Boxer and
Congressman Howard "Buck" McKeon' s federal legislation to keep mining in Soledad Canyon
at historical levels. The City currently maintains agreements with Afriat Consulting Group and
Jamison and Sullivan for legislative advocacy efforts.
Environmental Research ($21,000)
An estimated $21,000 will be needed to continue any necessary environmental research to
support the City's legal strategy through June 2004. The City has been contracting with Willdan
Associates since 1999 for environmental support on the TMC opposition effort. On September
10, 2002, the City Council approved amending the City's original agreement with Willdan to
extend the contract amount for an additional $45,000, which brought the contract total to
$221,000. The $45,000 appropriated by the City Council in September 2002 has been expended.
Staff is requesting that the Council approve a new agreement with Willdan not to exceed
$50,000, which will bring the contract total to $271,000.
Community Outreach ($30,000)
Staff estimates that an additional $30,000 will be required to implement an outreach strategy.
This could include the modification or printing of additional TMC postcards and the
development of television/print ads.
ALTERNAT VE ACTIONS
1. Council not approve appropriation of additional funds and execution of new agreement with
Willdan Associates.
2. Other action as determined by the City Council.
FISCAL IMPACT
The Council Contingency Fund currently has a balance of $857,111. If the City Council
approves this request, the Council Contingency fund will have a remaining balance of $615,740.
This appropriation will also leave a zero balance in the TMC Reserve account.