HomeMy WebLinkAbout2004-02-10 - AGENDA REPORTS - TMF LABOR COMPLIANCE PGM CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: -4--
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
February 10, 2004
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Curtis Nay
TRANSIT MAINTENANCE FACILITY, PROJECT NO F0003
AWARD LABOR COMPLIANCE PROGRAM
ADMINISTRATION CONTRACT
Transportation and Engineering Services
RECOMMENDED ACTION
City Council award the Labor Compliance Program administration contract for the Transit
Maintenance Facility, Project No. F0003, to Padilla & Associates in an amount not to exceed
$117,144.00; authorize the appropriation of the Mobile Source Air Pollution Reduction Review
Committee (MSRC) Grant for the Public Compressed Natural Gas (CNG) Fueling Station in the
amount of $843,115.03 to Account No. F0003453-8001; and authorize the City Manager or
designee to execute all documents, subject to City Attorney approval.
BACKGROUND
On October 28, 2003, the City Council approved Resolution No. 03-131, authorizing the
institution of a Labor Compliance Program for the City of Santa Clarita. In accordance with this
program, on March 29, 2003, the City issued a Request for Qualifications for administrative
services for the Labor Compliance Program (LCP) and Disadvantaged Business Enterprise
(DBE) Program. Five proposals were submitted to the City on November 26, 2003 from the
following firms:
Company
Golden State Labor Compliance
The Solis Group
Kim Flynn Labor Compliance
O'Haver & Associates
Padilla & Associates
Location
Palmdale, CA
San Francisco, CA
Lake Havasu, AZ
Norco, CA
Brea, CA
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The LCP administrators will facilitate and monitor all the necessary elements of the LCP adopted
by the City Council, including the enforcement of the federal and state labor rates, reviewing the
certified payrolls, and conducting contractor employee interviews during construction. They will
also assist the City in monitoring the state and federal DBE regulations, including Davis Bacon
and related acts. In addition, the LCP administrators are to attend a pre -construction meeting,
and assist the City in establishing the City's overall annual DBE and contract -specific DBE
goals.
An evaluation panel was formed, consisting of three Capital Improvement Project staff members
and one Finance staff member. The panel evaluated proposals and interviewed all proposers.
The City ranked the proposers based solely upon their technical qualifications and understanding
of the City's needs prior to any discussions concerning proposed costs. All proposers were
qualified by the evaluation panel. Based on technical qualifications and methodology proposed
for the project, the evaluation panel is recommending the team of Padilla & Associates for the
Santa Clarita Transit Maintenance Facility, Project No. F0003. The City will be executing an
open agreement with Padilla & Associates to allow them to administer the Labor Compliance
Program for other City projects on a work order basis.
In November 2002, the City Council adopted Resolution No. 02-164, authorizing staff to apply
for Mobile Source Air Pollution Reduction Review Committee (MSRC) matching grant funds.
The matching grant is to help fund the construction of a CNG fueling station for the use of the
public, to be constructed along with the TMF project. Resolution No. 02-164 also authorized the
City Manager to execute necessary agreements to implement the use of the grant funds. In
July 2003, the City was awarded a $843,115.00 matching grant and the contract was fully
executed in December 2003. At this time, staff is requesting the $843,115.00 grant be
appropriated into the 2003-2004 CIP budget for the Transit Maintenance Facility project.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The proposed Transit Maintenance Facility (TMF) is a federally funded transit project, with
80 percent of the total project cost funded by Federal Transit Administration (FTA) grants, and
20 percent of the project cost to be funded by local match contributions.
The services for the LCP administration is part of the project's construction phase budget. No
additional funding is required.
The MSRC grant has eligible matching local funds, which have been previously committed to the
project's budget, and subsequently, no additional matching funds are required.
ATTACHMENTS
Exhibit "A" - Location Map
EXHIBIT "A"
LOCATION MAP