HomeMy WebLinkAbout2004-06-08 - AGENDA REPORTS - VENCO WESTERN ST SWEEPING (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
June 8, 2004
APPROVE CONTRACT EXTENSION TO VENCO WESTERN
INC. FOR CITYWIDE STREET SWEEPING SERVICES
Field Services
RECOMMENDED ACTION
City Council approve contract extension to Venco Western Inc., for an amount not to exceed
$501,540 from Account No. 5740-8059. Authorize the City Manager, or his designee, to execute
all contract documents for the renewal of this current contract, subject to City Attorney approval.
BACKGROUND
In 2001, the City entered into a three-year contract with Venco Western Inc. to provide street
sweeping services Citywide. The contractor was selected from a competitive request for
proposal process. The contract allowed for a one-year extension at the option of the City, if
mutually agreeable to both parties.
In April, staff was notified that a renewal of this contract must include prevailing wage, due to
the nature of work being performed. The recommended one-year extension includes these costs,
which equal an increase of $243,624. Staff has reviewed options involving a reduced street
sweeping schedule that would result in a cost savings. The sweeping services will be on the
follow schedule:
• Major streets every week, in commercial areas only.
• Residential and industrial streets every second week.
• City facility parking lots and trails monthly.
• During the fall season every street every week.
This schedule continues to be in compliance with the National Pollutant Discharge Elimination
I
System (NPDES) permit requirements. The original sweeping contract called for all the streets
to be swept every week. However, with prevailing wage requirements, the cost increased from
the current contract of $555,056 to $798,680. After investigating the alternatives, this contract
extension was the most cost-effective, complied with the NPDES permit, and was able to be
implemented most efficiently. The financial savings with this alternative saves the City
$297,140 in Fiscal Year 2004/05.
ALTERNATIVE ACTIONS
Other action as determined by Council.
FISCAL IMPACT
Funds in the amount of $501,540 have been proposed in the Fiscal Year 2004/05 budget in
Account No. 5740-8059.
ATTACHMENTS
Contract with Venco Western Inc. available in the City Clerk's Reading File
Proposal from Venco Western Inc. available in the City Clerk's Reading File