HomeMy WebLinkAbout2004-12-14 - AGENDA REPORTS - VETERANS PLAZA CONST CONTR (2)Agenda Item: _ /D
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
v
Item to be presented by: Rick Gould
DATE: December 14, 2004
SUBJECT: VETERANS HISTORICAL PLAZA - PROJECT NUMBER: P2001 -
AUTHORIZATION TO AWARD CONSTRUCTION CONTRACT
DEPARTMENT: Parks, Recreation & Community Services
RECOMMENDED ACTION
I. City Council award construction contract to Thomsen Landscape in the amount of
$692,158.90, and authorize a 10% contingency in the amount of $69,216.
2. Reject bid from Valley Crest Landscape Development as being non-responsive.
3. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney
approval.
4. Authorize a budget transfer in the amount of $65,000 from Park Improvement (Quimby)
funds from project Account Number P4005450-8001 (Central Park Sportsfield Lighting
Project) to Account Number P2001450-8001 (Veterans Historical Plaza).
5. Authorize the following appropriation of funds:
• Funds in the amount of $27,000 from donations received on behalf of the project and
deposited into Account Number P2001001-8001; and
• Park Improvement (Quimby) funds in the amount of $104,375 to Account Number
P2001450-8001 (Veterans Historical Plaza).
BACKGROUND
In January 2003, City Council approved the conceptual plan and authorized the design of
Veterans Historical Plaza. This design phase addressed most of the components contained in the
A PPROYED
master plan including utilities, irrigation and planting, brick paving, flag poles, and benches and
was completed in May 2004. Not included were the engineering drawings necessary for the
water features, lighting, or pergolas.
City Council authorized $600,000 for supplemental design, permitting, construction, and
inspection services for the project at the July 13, 2004, Council meeting. Included in the
supplemental design were the engineering drawings for the water features, lighting, and Victorian
pergolas.
On October 12, 2004, City Council approved the plans and authorized the advertising for bids for
the Veterans Historical Plaza Project. Not included in the construction drawings were a centrally
located bronze sculpture and 12 story stations containing information on United States military
history. These elements are the subject of a fundraising drive sponsored by the nonprofit Historic
Veterans Memorial Committee.
On November 17, 2004, the Purchasing Agent held a public bid opening for the Veterans
Historical Plaza - Project No. P2001. A total of seven bids were received. Upon review of all
bids, the bid from Valley Crest Landscape Development was found to be non-responsive, and
Thomsen Landscape was determined by staff to be the lowest responsive bidder.
The following is a listing of the bids received:
Contractor
Valley Crest Landscape Development, San Fernando
Thomsen Landscape, Reseda
Mariposa Horticultural Enterprises, Inc., Irwindale
Ecology Construction, Canoga Park
4 -Con Engineering, Fontana
LA Engineering Inc., Rosemead
S.H.E. Engineering & Construction, Reseda
* Non-responsive bid.
Total Base Bid Amount
$682,298.45*
$692,158.90
$728,745.74
$731,959.35
$828,778.95
$874,994.45
$914,187.75
The bids were significantly above the engineer's estimate of $550,000. A detailed review of each
line item indicates that costs have escalated across the board in recent months. Line items
showing the greatest increase over the engineer's estimate are those involving concrete, steel, and
landscape planting.
Of the $600,000 budgeted for this project, $35,000 has been spent on supplemental design,
archeological review in compliance with the California Environmental Quality Act, agency
permits, project signage, and plan reproduction costs. The remaining balance of $565,000 is
available for construction expenses. In order to award the contract and provide a 10%
contingency, an additional $196,375 in funding has been identified by staff.
ALTERNATIVE ACTION
Other action as determined by Council.
FISCAL fMPAC
Funds in the amount of $565,000 are available for construction expenses in the Fiscal Year
2004-05 budget, In order to award the contract and provide a 10% contingency, it is necessary to
allocate an additional $196,375.
With approval of this item by the City Council, additional funding of $196,375 will be
appropriated for this project in the following accounts:
Account Numbe Funding Source Account
P2001450 Project Savings (Project P4005) $ 65,000
P2001450 Park Improvement Funds $104,375
P2001001 Project Donations $ 27,000