HomeMy WebLinkAbout2004-06-08 - AGENDA REPORTS - VIA PRINCESSA B&TDIST REIMBURS (2)Agenda Item: --
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Mark Yamarone
DATE: June 8, 2004
SUBJECT: APPROPRIATE FUNDS FOR VIA PRINCESSA BRIDGE AND
THOROUGHFARE DISTRICT REIMBURSEMENT
DEPARTMENT: Transportation and Engineering Services
RECOMMENDED ACTION
City Council appropriate an additional $71,826 from the Via Princessa Bridge & Thoroughfare
District to Account No. C2019303-8001 for payment to Newhall Land for reimbursement of the
costs to complete public improvement projects within the District.
BACKGROUND
The Via Princessa Bridge and Thoroughfare District (District) was formed to provide funding for
the construction of road improvements that are a part of the General Plan's Circulation Element
and identified in the District formation document. The District includes territory within the City
of Santa Clarita. The District was adopted by the City Council on March 26, 2002.
The formation of the District includes provisions obligating the City to provide reimbursement or
credit for the costs incurred to construct the District's identified improvements. Newhall Land
has requested that the City reimburse the costs of constructing roadway improvements on Wiley
Canyon Road and Via Macarena Street. This work has been completed by the developer and
accepted by the City, and qualifies as District improvements. The total amount to be reimbursed
to Newhall Land is $299,676. This includes $227,850 currently appropriated for roadway
improvements on Wiley Canyon Road plus the additional $71,826. The additional amount is the
the difference between the budgeted amount and the actual cost to complete the project.
The current balance of the District's account is approximately $724,144. Should the City Council
approve this reimbursement request, the Via Princessa Bridge and Thoroughfare District will
retain an available balance of $652,318. This amount is sufficient for the anticipated future
needs identified for funding via the Via Princessa Bridge and Thoroughfare District.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The District has a current available balance of approximately $724,144, not including the
$227,850 already appropriated for this project. The additional reimbursement to Newhall Land
of $71,826 will leave a remaining available balance of $652,318.
ATTACHMENTS
Newhall Land Request for Reimbursement Request dated March 31, 2004
VIA PRINCESSA BRIDGE AND MAJOR
THOROUGHFARE DISTRICT
REQUEST FOR REIMBURSEMENT
ON COMPLETED IMPROVEMENTS
Requested by: Barbara Butki, Infrastructure Accountant
Company: Newhall Land & Farming Co.
Phone Number: (661)255-4037
E-mail address: bbutki@newhall.com
Date: March 31, 2004
WILEY CANYON & VIA MACARENA
Improvement Description: New Traffic Signal and Street Improvements
Supporting Documents:
Contracts, Change Orders & Canceled Checks
Search:
Resources:
Prepared by:
Traffic Mana€
Operations V.
Project I.D. No. 5747 5200
Financial Records
Date:
Date: 1-i • t q • O y
Date:
NEWHALL LAND
BRIDGE & MAJOR THOROUGHFARE DISTRICT IO#: 5747-5200
CASH / CREDIT REQUEST CHECK LIST
100% REQUEST
Project Request No.-1—
District Percentages:
Valencia District: % Amount: $ ❑ Cash ❑ Credit
Via Princessa District 100% Amount: $299,676.16 ® Cash ❑ Credit
Area Identification:
Link #(s):
Project Description:
Intersection #(s): Interchange #(s):
Wiley Canyon & Via Macarena: New Traffic Signal and Street Improvements
ATTACHMENTS
Yes
No Not
Applicable
Newhall Land Signature Pae
X
Applicable District Formation Documents
X
Applicable District Values
Name'
X
County Project Acceptance Letter
x
75% Refund Calculations
X
Site Location Map
X
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Contract & Change Orders
X
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Purchasing Authorizations
X
Credit Summary
X
Expense Recap
X
Cancelled Checks & Supporting Documentation
X
Additional Documentation
Plans
X
Completed by: Barbara Butki Infrastructure Accountant Date: q. a `. o Ll
Name Title - Newhall Land
Submitted to: Ben Jarvis Special Districts Coordinator Date:
Name Title – City
Assigned to:
Name'
Approved by:
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Sent to Fiscal by:
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