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Home My WebLink About2004-01-13 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 13, 2004 6:00 PM City Council Chambers 23920 Valencia Blvd. 1 St Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title Il) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE - YMCA - Y -Guides COUNCILMEMBER COMMENTS COMMITTEE REPORTS (Council) AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Jim Stone, who handled the sound equipment for the 4th of July Parades PRESENTATIONS TO THE CITY Youth Advisory Committee Update PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. 2 APPROVAL OF MINUTES December 9, 2003 - special and regular City Council meetings RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES - December 9, 2003 CONSENT CALENDAR SCRDA 1. JUNE 30, 2003 COMPONENT UNIT FINANCIAL STATEMENTS AND STATE CONTROLLER REPORT - The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2003. Based on the audit performed, Diehl, Evans & Company issued an unqualified audit opinion letter. RECOMMENDED ACTION: Receive Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ended June 30, 2003. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. RENEWAL OF CITIZENS OPTION FOR PUBLIC SAFETY (COPS) GRANT - This is a request to accept grant funds for the Citizens Option for Public Safety (COPS) Grant and continue funding juvenile crime efforts at the Santa Clarita Valley Sheriffs Station. RECOMMENDED ACTION: Approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Valley Station, to use the Citizens Option for Public Safety (COPS) Funds, under Assembly Bill 3229, to continue the City's Youth Intervention Team; Establish estimated revenue of $242,661 in account number 211-5211, Supplemental Law Enforcement Services Fund; appropriate $800 to account number 7441-7011 for grant administration, $1,000 to account number 7441-7302 for Travel and Training, and $200,865 to account number 7441-8110 for program implementation; authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program. 3. RESOLUTION AUTHORIZING THE SUBMITTAL OF GRANT APPLICATIONS FOR THE NEWHALL COMMUNITY CENTER PROJECT - Grant funding under the 2002 Resources Bond Act (Proposition 40) for the Urban Park Act of 2001 Grant Program became available with approval of the State budget in September. The $130 million Grant Program awards funds for the acquisition or development, or both, of new urban parks, new recreation areas, and facilities in neighborhoods that are currently least served by park and recreation providers. City Council previously adopted resolutions authorizing the submittal of grant applications for the Per Capita Grant Program and the Roberti-Z'berg-Harris Block Grant Program. As a procedural matter, language describing the process used in the circulation of the project Initial Study and Negative Declaration, in compliance with the California Environmental Quality Act, has been added to these resolutions. RECOMMENDED ACTION: Adopt resolutions authorizing the submittal of grant applications for the Urban Park Act of 2001 Grant Program in the amount of $596,000, the Per Capita Grant Program in the amount of $696,000 and the Roberti-Z'berg-Harris Block Grant Program in the amount of $428,654 for the Newhall Community Center Project, for an aggregate amount of $1,720,654, and authorize the City Manager, or designee, to execute all necessary grant documents on behalf of the City. 4. ANNUAL OVERLAY PROGRAM, PROJECT NOS. M0021 AND M0035 - AWARD CONSTRUCTION CONTRACT - The annual overlay project will resurface various streets throughout the City to provide a smoother ride for traffic, enhance the appearance of the area, and extend the economic life of the roadway. RECOMMENDED ACTION: Award the construction contract for the 2002/2003 and 2003/2004 Annual Overlay Programs, Project Nos. M0021 and M0035, to Silvia Construction, Inc. in the amount of $1,619,472.91, and authorize a 15 percent contingency expenditure in the amount of $242,921.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. TRANSIT MAINTENANCE FACILITY, PROJECT NO. F0003 - AWARD THE DESIGN -BUILD, OPERATION, AND MAINTENANCE CONTRACT FOR THE SANTA CLARITA TRANSIT COMPRESSED NATURAL GAS (CNG) FUELING STATION - This project will construct a CNG fueling facility to meet the new alternative fuel regulations for transit operations. The project includes the design and construction of a transit fleet fueling station for the Santa Clarita Transit Maintenance Facility and a carded -access public fueling station. Under this contract, the contractor will also operate and maintain the CNG facility for up to a ten-year period. RECOMMENDED ACTION: Award the design -build, operation, and maintenance contract for the compressed natural gas fueling station at the Transit Maintenance Facility, Project No. F0003, to Clean Energy Fuels Corporation in the amount of $3,635,473.00, plus a 10 percent contingency in the amount of $363,547.00; authorize staff to pursue lease financing options and return for City Council approval of the lease; and authorize the City Manager or designee to negotiate and execute all documents, subject to City Attorney approval. 6. LOST CANYON ROAD PEDESTRIAN BRIDGE AND SIDEWALK IMPROVEMENTS, PROJECT NO. T3009; FEDERAL PROJECT NO. STPLHSR-5450(021) — AWARD CONSTRUCTION CONTRACT AND APPROVAL OF PROJECT PLANS AND SPECIFICATIONS - The scope of work for the safe routes to school program for two elementary schools on Lost Canyon Road includes the installation of a prefabricated pedestrian steel truss bridge and sidewalk improvements along the south side of the Lost Canyon bridge. RECOMMENDED ACTION: Award the construction contract for the Lost Canyon Road Pedestrian Bridge and Sidewalk Improvements, Project No. T3009, to E.A. Mendoza, Inc. in the amount of $134,100.00, and authorize a 15 percent contingency in the amount of $20,115.00; approve the project plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. C 7. ESTABLISHING NO -PARKING ZONES - SECO CANYON ROAD AND GOODVALE ROAD - Establish a no -parking zone along the west side of Seco Canyon Road for Santa Clarita Elementary School, and establish a no -parking zone along the north side of Goodvale Road for Mitchell Community School. RECOMMENDED ACTION: Adopt a resolution establishing a no -parking zone for Santa Clarita Elementary School along Seco Canyon Road (west side) between the school entrance driveway and the school property line adjacent to Santa Clarita Park (total distance of 388 feet), between 1:30 p.m. and 3:15 p.m., school days only; and establishing a no -parking zone for Mitchell Community School along Goodvale Road (north side), extending 210 feet from the existing no -parking zone to the eastern boundary of the school property, between 7:30 a.m. and 8:30 a.m., and between 2:30 p.m. and 3:30 p.m., school days only. 8. MAGIC MOUNTAIN PARKWAY -ESTABLISHING A NO -STOPPING ZONE - Establish a no -stopping zone along the south side of Magic Mountain Parkway cast of Valencia Boulevard adjacent to the North Glen apartment complex at 23428 Magic Mountain Parkway. RECOMMENDED ACTION: Adopt a resolution establishing a no -stopping zone along the south side of Magic Mountain Parkway adjacent to the North Glen apartment complex, extending approximately 370 feet westerly from the apartment complex's main entrance. 9. MULTI -WAY STOP INSTALLATIONS - BENZ ROAD/DAN COURT, BENZ ROAD/CANTERWOOD DRIVE, AND CENTURION WAY/CARAWAY LANE - Installation of multi -way stop signs at the intersections of Benz Road/Dan Court, Benz Road/Canterwood Drive, and Centurion Way/Caraway Lane. RECOMMENDED ACTION: Adopt a resolution authorizing the installation of a multi -way stop control at the intersections of Benz Road/Dan Court, Benz Road/Canterwood Drive, and Centurion Way/Caraway Lane. 10. PRESERVATION OF 493 ACRES OF REAL PROPERTY - Consideration of purchase of Promissory Note and Deed of Trust secured by real property located outside the City's eastern boundary. RECOMMENDEDACTION: Authorize the City Manager to sign all required documentation to authorize the purchase of a Promissory Note and Deed of Trust secured by 493 acres of real property located outside of the City's eastern boundary (Assessor's Parcel Numbers: 3210-013-033;3210-013-043;3210-014-025; 3210-014-027; 3210-014-028; 3210-019-006; and 3120-019-007); approve Resolution adopting the Notice of Exemption; appropriate $475,000 from the Public Facilities Replacement Fund fund balance to account 604-9501; increase estimated revenues in account 001-6810, and appropriate $475,000 to account 2100-8620 for the purchase. 11. WHITES CANYON MEDIAN BEAUTIFICATION FORMAL BALLOT ELECTION - Initiates proceedings to mail ballots to affected property owners within the proposed Landscape Maintenance District boundary regarding the potential maintenance of future landscaped medians on Whites Canyon between the intersections of Stillmore and Nadal, and Wildwind and Ashboro. The total proposed annual assessment that property owners must vote on to fund maintenance of the proposed Landscape Maintenance District is $1.80 per month per parcel for each of the 2,373 parcels ($21.60 annually collected as a property tax assessment). RECOMMENDED ACTION: Initiate a mailed ballot election for all parcel owners to determine if residents would support the creation of a maintenance district, and set a public hearing for March 9, 2004. 12. RESOLUTION TO APPLY TO THE SCAQMD (SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT) AND THE MSRC (MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE) FOR MATCHING GRANT FUNDS LOCAL GOVERNMENT MATCH PROGRAM - An application to the MSRC which, if granted, will match the City's purchase of a heavy duty CNG fueled vehicle up to $20,000. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager to submit an application to the SCAQMD (South Coast Air Quality Management District) and MSRC (Mobile Source Air Pollution Reduction Review Committee) for funding under the Local Government Match Program. Authorize the City Manager or designee to enter into agreements with the SCAQMD/MSRC necessary to participate in the Subvention Fund Match Program if selected for funding, subject to City Attorney approval. 13. JUNE 30, 2003 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER - The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2003. Based on the audit performed, Diehl, Evans & Company issued an unqualified audit opinion letter. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report and the Management Letter for Fiscal Year ended June 30, 2003. 14. CHECK REGISTER NOS. 49, 50, 51, AND 52 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 49, 50, 51, and 52. NEW BUSINESS 15. COUNCIL COMMITTEES - On an annual basis, the City Council updates the Council Committee list. RECOMMENDED ACTION: Review, discuss, make changes to, and approve the City Council Committee list for 2004. ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 27, 2004 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 8, 2004, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 10