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HomeMy WebLinkAbout2004-06-08 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 8, 2004 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) INVOCATION - Smyth CALL TO ORDER ROLL CALL FLAG SALUTE COMMITTEE REPORTS/COUNCILMEMBER COMMENTS AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY PRESENTATIONS TO THE CITY California Society of Municipal Finance Officers Budget Award PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES May 25, 2004 - special and regular City Council meetings CONVENE SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES May 25, 2004 JOINT CONSENT CALENDAR CC 1 & ADOPTION OF FISCAL YEAR 2004-2005 OPERATING AND CAPITAL SCRDA 1. BUDGET; ADOPTION OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM; 2003/04 YEAR END BUDGET ADJUSTMENTS; AND ASSOCIATED RESOLUTIONS - The proposed balanced budget was presented to the City Council on May 11, 2004, followed by a public hearing on May 25, 2004. At the conclusion of the budget process, the City's budget now totals $119,073,417 which includes all adjustments in a net decrease to the draft budget of $527,083. In addition, budget adjustments for the 2003-04 fiscal year are needed for year end. RECOMMENDED ACTION: Agency: Adopt resolution making appropriations in the amounts budgeted. City Council: Adopt resolution making appropriations in the amounts budgeted; adopt resolution adopting the Five Year Capital Improvement Program; adopt resolution setting the Appropriations Limit for the Fiscal Year; adopt resolution electing to receive all or a portion of the tax revenues pursuant to health and safety codes; adopt resolution approving grant application for the California Board of Corrections Juvenile Accountability Block Grant (JABG) 2004; adopt resolution amending the position classification plan; adopt resolution providing for the Employer Pickup Resolution Pre -Tax Payroll Deduction Plan for Service Credit Purchase; and approve the amendments to the Draft FY 2004-05 Budget, submitted on Exhibit A; and FY 2003-04 Budget Adjustments submitted on Exhibits B and C. CC2 & DOWNTOWN NEWHALL SPECIFIC PLAN; ADOPT DRAFT SCOPE SCRDA 2. OF WORK AND NEGOTIATE CONTRACT WITH MOULE AND POLYZOIDES - The goal of this Specific Plan is to provide property and business owners with the tools to entice private investment into the area and to create a series of thriving economic engines in the Downtown Newhall Special Standards District. RECOMMENDED ACTION: City Council/ Agency: Direct staff to negotiate contract and scope of work with preferred consultant, Moule and Polyzoides, to complete the Downtown Newhall Specific Plan in an amount not to exceed $1,000,000.00 Also, authorize the City Manager or designee to execute all documents, subject to City Attorney approval. City Council: Appropriate $50,000 in Housing Set -Aside funds to account B2008950-8001; approve $250,000 loan from Highway 126 Relinquishment (Developer Fee Fund); and approve $335,000 loan from General Fund. Agency: Accept loan in the amount of $250,000 from Highway 126 Relinquishment (Developer Fee Fund) and appropriate to B2008901-8001; and accept loan in the amount of $335,000 from General Fund and appropriate to account B2008902-8001. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY CONSENT CALENDAR 3. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 4. AFFINITY CREDIT CARD PROGRAM - On May 1, 2001, the City Council approved the concept of negotiating long term partnership opportunities with the private sector to creatively generate revenue to fund city services. To support this direction, staff would like to explore the concept of an Affinity Credit Card Program. Implementation of this program will require a partnership between the City and a national banking institution. This partnership would allow a prospective national bank an opportunity to provide a City "affinity" credit card to City residents or other interested applicants for the purpose of creatively generating revenue for the City's general fund through all purchases made with the affinity card. RECOMMENDED ACTION: Approve the Affinity Credit Card Program concept and direct the City Manager to start a Request for Proposal (RFP) process for a partnership with a prospective banking institution and return to the City Council after the RFP process is complete 5. APPROVE CONTRACT EXTENSION TO VENCO WESTERN INC. FOR CITYWIDE STREET SWEEPING - In May 2004, the City entered into a three-year contract with Vence Western Inc. to provide street sweeping services Citywide. This item requests approval to extend the current existing contract for an additional year. RECOMMENDED ACTION: Approve contract extension to Vence Western Inc., for an amount not to exceed $501,540 from Account No. 5740-8059. Authorize the City Manager, or designee, to execute all contract documents for the renewal of this current contract, subject to City Attorney approval. 6. TRACT MAP NO. 53901-02 (CREEKSIDE, NORTH VALENCIA II ANNEXATION) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 53901-02 (Creekside, North Valencia II Annexation) consisting of approximately 14.74 acres, located west of McBean Parkway, between Copper Hill Drive and the existing Skycrest Development, and owned by Hidden Creek Village, L.L.C. RECOMMENDED ACTION: Approve Tract Map No. 53901-02 (Creekside, North Valencia II Annexation); accept on behalf of the public the offers of dedication, rights and easements; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. 7. SAND CANYON SWALE REMOVAL, PROJECT NO. M3005 - AWARD CONSTRUCTION CONTRACT - The improvement for this Capital Improvement Project consists of removing an existing asphalt swale and backfilling with unclassified fill. RECOMMENDED ACTION: Award the construction contract for the Sand Canyon Swale Removal, Project No. M3005, to PALP Inc. dba Excel Paving Company in the amount of $118,810.00, and authorize a 20 percent contingency expenditure in the amount of $23,700.00; approve the plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. 2003 NEW TRAFFIC SIGNAL INSTALLATION AT NEWHALL AVENUE/MARKET STREET, PROJECT NO. C0020 - PROJECT ACCEPTANCE - A new traffic signal was installed at the intersection of Newhall Avenue at Market Street on November 25, 2003. The construction of the signal included the interconnect and special vibrotactile pushbutton installation. RECOMMENDED ACTION: Accept the work performed by Steiny and Company, Inc. on the 2003 New Traffic Signal Installation at Newhall Avenue/Market Street, Project No. C0020; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 9. APPROPRIATE FUNDS FOR VIA PRINCESSA BRIDGE AND THOROUGHFARE DISTRICT REIMBURSEMENT - Appropriate funds from Via Princessa Bridge and Thoroughfare District fund, and authorize payment to Newhall Land for reimbursement of the costs to complete District road improvements. RECOMMENDED ACTION: Appropriate an additional $71,826 from the Via Princessa Bridge & Thoroughfare District to Account No. C2019303-8001 for payment to Newhall Land for reimbursement of the costs to complete public improvement projects within the District. 10. MTA CALL FOR PROJECTS GRANT FUNDING - RESOLUTION AUTHORIZING EXECUTION OF AGREEMENTS WITH THE MTA - Through the 1999 and 2001 Metropolitan Transportation Authority (MTA) Call for Projects, four City projects were programmed for grant funds in the amount of $23,243,000 starting Fiscal Year 2004/2005. The next step in grant award is to enter into a Memorandum of Understanding (MOU) for MTA funds. The MOU specifies how the grant funds will flow to the City over the next two fiscal years and defines the proposed scope of work and schedule for each project. Staff will return to the City Council with each project for authorization to award design or construction contracts. RECOMMENDED ACTION: Adopt a resolution authorizing the City Manager or designee to execute on behalf of the City all Memorandums of Understanding, and any other necessary grant documents with the MTA for grant funds awarded to the City over the next two years, subject to City Attorney approval. 11. APPROVE THE ENGINEER'S REPORT AND DECLARE THE CITY'S INTENTION TO LEVY ANNUAL ASSESSMENTS FOR STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2004/2005 - Approval of annual levy of assessments within Streetlight Maintenance District No.l for Fiscal Year 2004/2005. RECOMMENDED ACTION: Adopt a resolution approving the Engineer's Report declaring the City's intention to levy and collect assessments for Streetlight Maintenance District No. 1 for Fiscal Year 2004/2005, and set the public hearing for July 13, 2004. 12. ANNEXATION OF TERRITORIES INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2004-1,60, PARCEL MAP NO. 26684 (17150 SOLEDAD CANYON ROAD) ANNEXATION NO. 2004-L62, APN NO. 2831-002-044 (SAN FERNANDO ROAD AND 12TH STREET) - The City is proposing to initiate proceedings to annex these territories into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: Adopt two resolutions to initiate annexation proceedings for Annexation Nos. 2004-1,60 and 2004-L62 into Streetlight Maintenance District No. 1; approve the respective Engineer's Reports; declare the City's intention to annex the territories; and set the public hearing for June 8, 2004. 13. EXTENSION OF BROCHURE PUBLISHING CONTRACT — The Parks, Recreation, and Community Services Department produces a quarterly brochure to inform the public of programs, events, and issues within the City. RECOMMENDED ACTION: Extend the current contract with RLF Publishing for the Seasons brochure, in the amount of $88,240 for an additional year. The extension is pursuant to the terms and conditions of the amended original contract, and contingent on funding in the proposed Fiscal Year 2004-05 budget. Sufficient funds have been budgeted in the Fiscal Year 2004-05 budget in account number 7213-7308. 14. CASTAIC LAKE WATER AGENCY PIPELINE PROJECT - MEMORANDUM OF UNDERSTANDING AND EASEMENT AUTHORIZATION - Castaic Lake Water Agency (CLWA) proposes to install a 48" underground pipeline from Honby Road east to a new reservoir in Canyon Country. The pipeline will be installed under the existing flood control maintenance road. The City owns nine separate lots along the pipeline. CLWA is requesting a 20' permanent easement and a 50' temporary construction easement across City property to accommodate the project. RECOMMENDED ACTION: Approve the Memorandum of Understanding (MOU), and authorize the City Manager, or designee, to sign the MOU; approve the easements for the Sand Canyon pipeline project, and authorize the City Manager, or designee, to sign all required documents needed to provide easements on City land, subject to City Attorney approval, to Castaic Lake Water Agency. 15. SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT - Agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000. Funds have been requested in the Fiscal Year 2004-05 budget. RECOMMENDED ACTION: Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000, and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Funds are identified in account number 7100-8001 and are contingent upon adoption of the Fiscal Year 2004-05 annual budget. 16. SECOND READING OF ORDINANCE AMENDING THE CITY OF SANTA CLARITA MUNICIPAL CODE IN RELATION TO PURCHASING - Since modifications made to the Municipal Code in 1995 referring to Purchasing, the purchasing codes pertaining to bidding processes and thresholds have remained constant. After acquiring survey information conducted from fiscal years 1998/99 through 2002/03 provided by dozens of government entities and organizations (e.g. California State Municipal Finance Officers, California Public Purchasers), staff identified a significant need to revise language in the Municipal Code to reflect current trends in bidding procedures. Staff recommends the consideration of four significant issues to enhance the current bidding process. RECOMMENDED ACTION: Conduct second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 3.12 OF THE SANTA CLARITA MUNICIPAL CODE REGARDING PURCHASING." 17. CHECK REGISTER NOS. 20 AND 21 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 20 and 21. PUBLIC HEARINGS 18. APPROVAL OF ANNEXATION OF TERRITORIES AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2004-1,60, PARCEL MAP NO. 26684 (17150 SOLEDAD CANYON ROAD) AND ANNEXATION NO. 2004-1,62 APN NO. 2831- 002-044 (SAN FERNANDO ROAD AND 12TH STREET) - Approval of the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1:Annexation No. 2004-1,60, Parcel Map No. 26684 (17150 Soledad Canyon Road) and Annexation No. 2004-L62, APN No. 2831-002-044 (San Fernando Road and 12th Street) RECOMMENDED ACTION: Conduct a public hearing and adopt two resolutions to approve the annexations of territories and levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation Nos. 2004-1,60 and 2004-1,62. NEW BUSINESS 19. FIRST-TIME HOMEBUYER PROGRAM - The First -Time Homebuyer Program's current guidelines do not allow sufficient flexibility to address rising housing costs and fluctuating interest rates. The current maximum second mortgage does not provide enough buying power for the eligible low- and moderate -income homebuyer to purchase an entry- level condominium. RECOMMENDED ACTION: Approve a change in the method for computing the amount of federal assistance in the First -Time Homebuyer Program. Increase the amount of assistance to a maximum of 40% of the purchase price of the home, not to exceed $100,000. ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 22, 2004 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 3, 2004, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. 19atiQ ' 2 904" — Sharon L. Dawson, CMC City Clerk Santa Clarita, California 10