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Home My WebLink About2004-06-22 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 22, 2004 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA REDEVELOPMENT AGENCY — No New Business PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title Il) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE - Girl Scout Troop 380 COMMITTEE REPORTS/COUNCILMEMBER COMMENTS AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Youth in Government Program PRESENTATIONS TO THE CITY None PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES June 8, 2004 - special and regular City Council meetings CONSENT CALENDAR READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. FEDERAL LEGISLATIVE ADVOCACY - The City of Santa Clarita retains the professional services of Jamison and Sullivan, Inc. for federal legislative advocacy relating to the Cemex/TMC mining proposal and reauthorization of the federal surface transportation act. The current contract expires on June 30, 2004. This item authorizes continued retention of Jamison and Sullivan's services for the period July 1, 2004 though September 30, 2004. RECOMMENDED ACTION: Authorize the City Manager or designee to execute, subject to City Attorney approval, a contract for continuation of professional services with Jamison and Sullivan, Inc. for the period July 1, 2004 through September 30, 2004. 3. SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT - As part of the City's Fiscal Year 2004-05 budget, City Council proposes to allocate $150,000 to the Santa Clarita Valley Committee on Aging to provide transit related services and support to senior and disabled residents. RECOMMENDED ACTION: Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000, and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Funds are identified in Account No. 5100-8110 in the Fiscal Year 2004-05 annual budget. 4. COMMUNITY SERVICES GRANT PROGRAM - PROJECT RECOMMENDATIONS FOR FISCAL YEAR 2003-04 - The City of Santa Clarita allocated $75,000 for Fiscal Year 2003-04 Community Services Grant Program. Twenty-eight applications were received for the categories of Wellness and Arts. RECOMMENDED ACTION: Approve Community Services Grant Committee's Project Recommendation List for Fiscal Year 2003-04 in an amount not to exceed $75,000, and direct staff to execute agreements approved for funding. Authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval. 5. NEWHALL COMMUNITY CENTER AND METROLINK PARKING LOT EXPANSION, PROJECT NOS. F2002 AND F2006 - AWARD OF CONSTRUCTION CONTRACT - The new Community Center will be located at 22421 Market Street in the Newhall area. The proposed facility is designed to accommodate community social and sports events, as well as catered functions and other instructional/training courses. In addition, there will also be an expansion to the existing Jan Heidt Metrolink parking lot of 150 additional parking spaces. RECOMMENDED ACTION: Award the construction contract for the construction of the Newhall Community Center and Metrolink Parking Lot Expansion, Project Nos. F2002 and F2006, to S. J. Amoroso Construction Company, Inc. in the amount of $ 5,894,000.00 and authorize a 10 percent contingency in the amount of $ 589,400.00; approve the plans and specifications; authorize the City Manager or designee to execute all documents, subject to City Attorney approval; authorize budget transfers: and authorize appropriation of funds. 0 6. BOUQUET CANYON ROAD BRIDGE WIDENING, PROJECT NO. S1035 - APPROVE THE PLANS AND SPECIFICATIONS, AWARD THE CONSTRUCTION CONTRACT, AND AWARD OF SUPPORTING CONSTRUCTION MANAGEMENT CONTRACTS - This project will widen the Bouquet Canyon Road Bridge over the Santa Clara River from the current six lanes to eight lanes with a raised median and Class I bike lane. RECOMMENDED ACTION: Approve the plans and specifications; and award the construction contract to Banshee Construction Company, hic. for the widening of the Bouquet Canyon Road Bridge, Project No. S 1035, in the amount of $5,335,849.00, and authorize a contingency in the amount of $533,585.00, authorize construction support totaling $737,746.00 as specified in the report; authorize staff to initiate a project to create 2.27 acres of permanent mitigation for riparian habitat required by the California Department of Fish and Game (CDGF) ; provide CDFG with a Certificate of Deposit in the amount of $216,492.00 as a security bond for the mitigation and execute a Verification Request Letter as required for the Natural River Management Plan for a portion of the Santa Clara River; appropriate a total of $3,613,266.00 as specified in the report; approve $122,635.00 in budget transfers as specified in the report; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. SOUTH SANTA CLARITA ANNEXATION (MASTER CASE 02-274) - Based on a legal action, the City is required to set aside the Prezone and Negative Declaration for the South Santa Clarita Annexation. RECOMMENDED ACTION: Adopt a resolution rescinding the adopted Negative Declaration for the South Santa Clarita Annexation and introduce an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, RESCINDING ORDINANCE 03-4 THAT ADOPTED THE PRE -ZONING FOR THE SANTA CLARITA ANNEXATION AREA (MASTER CASE 02-474) LOCATED EAST OF INTERSTATE 5 AND WEST OF STATE ROUTE 14 ADJACENT TO THE SOUTHERN BOUNDARY OF THE CITY OF SANTA CLARITA BOUNDARIES" and pass to a second reading at the July 13, 2004 City Council meeting. W1 8. LANDSCAPE MAINTENANCE DISTRICTS FISCAL YEAR 2004-2005 RENEWAL OF LANDSCAPE CONTRACTS - City Council has previously reviewed and approved the awarding of multi-year maintenance and inspection contracts for the various landscape maintenance districts listed in the attachment to this agenda report. As a procedural matter, expenditure authorization must be granted for the fiscal year beginning July 1, 2004. RECOMMENDED ACTION: Authorize the continuation of contracts for maintenance and inspection of the LMDs, and for routine and emergency repairs/replacements within these districts, as described in the contract detail sheet, and as budgeted in the adopted 2004-2005 Fiscal Year budget. 9. INITIATING PROCEEDINGS FOR THE ANNEXATION OF TEN INDIVIDUAL DEVELOPMENTS INTO SANTA CLARITA AREAWIDE LANDSCAPE MAINTENANCE DISTRICT 1, T-1 AND A-2. The annexation of the ten individual developments into the City's Areawide Landscape Maintenance District Nos. 1, T-1, and A-2 is a procedural matter. The developers are required to annex their developments into an existing District or form a new District as a condition of development to provide for beautification and landscape maintenance of medians and parkways. RECOMMENDED ACTION: Adopt the resolution to initiate the annexation proceedings, order the preparation of preliminary Engineer's Report, declare the City's intention to annex the ten individual territories into the Districts, call for the public hearing on the levy of assessments, and set the public hearing for June 22, 2004. 10. AMENDMENT TO AGREEMENT WITH COUNTY OF LOS ANGELES TO PROVIDE PUBLIC TRANSPORTATION FOR FISCAL YEAR 2003/2004 - Per the existing 2003/2004 fiscal year agreement, the County of Los Angeles provides funds for public transportation services in unincorporated areas of the Santa Clarita Valley. During Fiscal Year 2003/2004, the City purchased thirteen new commuter buses. The County has requested that they fund their jurisdictional share of the cost of those buses from the County's 2003/2004 budget. This amendment will increase the County's maximum obligation under that contract by $170,563. RECOMMENDED ACTION: Approve the Amendment to the Agreement with the County of Los Angeles to provide public transportation services for Fiscal Year 2003/2004. Authorize the City Manager or designee to execute the Amendment, subject to City Attorney approval. 3 11. RESOLUTION SUPPORTING BOND APPROPRIATIONS FOR THE SANTA MONICA MOUNTAINS CONSERVANCY - Since the establishment of the Santa Monica Mountains Conservancy in 1980, it has helped to preserve over 55,000 acres of parkland in both wilderness and urban settings, and has improved more than 114 public recreational facilities throughout Southern California. RECOMMENDED ACTION: Adopt a resolution in support of the Santa Monica Mountains Conservancy appropriations as included in the California State Budget. 12. CHECK REGISTER NOS. 22 AND 23 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 22 and 23. PUBLIC HEARINGS 13. APPEAL OF PLANNING COMMISSION APPROVAL OF MASTER CASE 04-070, CONDITIONAL USE PERMIT 04-007 - MELODY RANCH SOUND STAGE - On April 20, 2004, the Planning Commission approved a conditional use permit for the construction and use of a 45 -foot -high sound stage at Melody Ranch. On May 5, 2004, the Planning Commission's decision to approve the 45 -foot -high sound stage was appealed by the Placenta Canyon Property Owners Association. A conditional use permit is required for structures that exceed the 35 -foot -height -limit. The applicant, Melody Ranch, proposes to construct a 22,000 square foot building pad for a 16,000 square foot sound stage, 45 -feet -in -height. The sound stage would be located on the five -acre lot directly to the west of the 10 -acre lot currently used by Melody Ranch. RECOMMENDED ACTION: Deny the appeal and affirm the decision of the Planning Commission and adopt a resolution adopting the Negative Declaration and approving Master Case 04-070 (Conditional Use Permit 04-007) for the construction and use of a 22,000 square foot building pad for a 16,000 square foot sound stage 45 -feet -in -height. 14. ANNEXATION OF TEN INDIVIDUAL DEVELOPMENTS INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NOS. 1, T-1 AND A-2 - The annexation of the ten individual developments into the City's Landscape Maintenance Districts is a procedural matter. The developers are required to annex their developments into an existing or form new districts as a condition of development to provide for beautification and landscape maintenance of medians and parkways. RECOMMENDED ACTION: Conduct the public hearing; adopt the resolution approving the Engineer's Report and ordering annexations 1-D, 2-G, T-10 B, T-10 C, T-10 D, T-1 #27, T-1 #28, T-1 #29, A-2 #1, and A-2 #2, and authorize the annual levy and collection of assessments. 15. ANNUAL LEVY OF ASSESSMENTS AND CONTINUED MAINTENANCE OF ALL ZONES WITHIN SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NUMBERS 1, T-1 AND T -IA FOR FISCAL YEAR 2004/2005. Currently, the Santa Clarita Landscape Maintenance Districts consist of 30 individual zones or annexations. These zones/annexations are located throughout the City and were established to fund the maintenance of various landscaped facilities. The assessments for these zones range from $4.64 (T-1) to $115.36 (T42 -B) per parcel, per month, and will increase annually by the established consumer price index, which is 2.6% this year. RECOMMENDED ACTION: Conduct the public hearing, adopt the resolution, and approve the Engineer's Report for the annual levy of assessments and continued maintenance of Santa Clarita Landscape Maintenance District Numbers 1, T-1, and T-lA for Fiscal Year 2004/2005 3 NEW BUSINESS 16. ANNUAL OVERLAY PROGRAM, PROJECT NOS. M0021 AND M0035 - PROJECT ACCEPTANCE - The Annual Overlay Program resurfaces various streets throughout the City to provide smoother rides for vehicles, enhance the appearance of the area, and extend the economic life of the roadway. The local streets included in this project were in the Canyon Country, Saugus, and Valencia areas. RECOMMENDED ACTION: Accept the work performed by Silvia Construction, Inc. on the Annual Overlay Program, Project Nos. M0021 and M0035; direct the City Clerk to file the Notice of Completion; and direct staff to release the remaining ten percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. 17. PLACERITA NATURE CENTER $15,000 - Provide $15,000 to the Placerita Nature Center as a one-time measure of support. RECOMMENDED ACTION: Direct staff to transfer $15,000 to the Placerita Canyon Nature Center Associates from the City Council Contingency Fund 2250-7401 to account no. 2100-8001, to assist with the operation of the Placerita Canyon Nature Center for the coming season. Funds are not to support capital projects or purchases. Direct staff to write to local governmental and private organizations who use the Center, and urge them to support the Nature Center as well. ADJOURNMENT FUTURE MEETINGS A City Council Study Session will be held Tuesday, July 6, 2004 at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, July 13, 2004 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on June 17, 2004, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 10