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HomeMy WebLinkAbout2004-05-25 - AGENDAS - REGULARMTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 25, 2004 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - McLean CALL TO ORDER ROLL CALL FLAG SALUTE COMMITTEE REPORTS/COUNCILMEMBER COMMENTS AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY 4th of July Parade Committee PRESENTATIONS TO THE CITY Canyon High School Project Echo - SAGE (Students for the Advancement of Global Entrepreneurship) California Association of Public Information Officers award for the City's "Milk and Cookies with the Mayor" program PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES May 11, 2004 - special and regular City Council meetings CONSENT CALENDAR READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. ASSIGNMENT AGREEMENT WITH THE CITY OF CULVER CITY AND CONTRACT WITH NEW FLYER INDUSTRIES TO BUY FOURTEEN BUSES - On May 27, 2003, City Council authorized the City Manager to negotiate and execute a contract with North American Bus Industries (NABI) for the purchase of compressed natural gas (CNG) buses. Those negotiations have failed due to pricing and specification conflicts. This action will replace the prior effort, and still deliver CNG buses in a timely manner. RECOMMENDED ACTION: Waive City purchasing policy and approve the Assignment- Agreement ssignmentAgreement with the City of Culver City. Authorize the City Manager or designee to execute the Assignment Agreement, and negotiate and execute the contract with New Flyer Industries, subject to City Attorney approval. City Council approve appropriation of $4,773,622 in Account No. 5400-8615 from Transit Fund 801. 3. RESOLUTION REQUESTING RENEWAL OF THE AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR LAW ENFORCEMENT SERVICES - Since incorporation, the City of Santa Clarita has utilized the services of the Los Angeles County Sheriff Department for law enforcement services. The existing law enforcement services agreement will expire on June 30, 2004. The County of Los Angeles has provided a renewal agreement which covers the next five years or until June 30, 2009. RECOMMENDED ACTION: Adopt resolution requesting renewal of the Agreement with the County of Los Angeles for Law Enforcement Services. 4. RESOLUTION INITIATING PROCEEDINGS FOR THE SITE SPECIFIC STORM DRAINAGE POLLUTION ABATEMENT FEE FOR THE HART -PONY AUTO CENTER, NORTH-WEST OF VALENCIA BOULEVARD AT AUTO CENTER DRIVE - Proposition 218 requires that the City conduct an election of property owners for the imposition of the Site Specific Storm Drainage Pollution Abatement Fee for the Hart - Pony Auto Center. The Resolution initiates the election proceedings as required. RECOMMENDED ACTION: Adopt a resolution initiating proceedings for the Hart -Pony Auto Center Site Specific Storm Drainage Pollution Abatement Fee and set a public hearing for May 25, 2004. 5. TRACT MAP NO. 51931-06 (PONY LEAGUE SITE) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION - Approval of Tract Map No. 51931-06 consisting of approximately 44.24 acres, located along Valencia Boulevard at the intersection of Cinema Drive, and owned by Newhall Land. RECOMMENDED ACTION: Approve Tract Map No. 51931-06 (Pony League site); accept on behalf of the public the offers of dedication rights and easements; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements, 6. SUMMARY VACATION OF A SEWER EASEMENT ON LOT 2 OF TRACT MAP NO. 25998 ON THE OLD ORCHARD ELEMENTARY SCHOOL SITE - The Newhall School District has requested to vacate a portion of an existing sewer easement. A portion of sewer has been relocated and this portion of easement is no longer needed and is considered an excess easement. RECOMMENDED ACTION: Adopt a resolution for the summary vacation of a portion of the sewer easement on Lot 2 of Tract Map No. 25998 on the Old Orchard Elementary School site; and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. NEWHALL RANCH ROAD, PROJECT NO. 51001 - APPROPRIATE FUNDS FOR THE RELOCATION OF SOUTHERN CALIFORNIA GAS COMPANY FACILITIES — Authorization to appropriate funds for the Cross Valley Connector project, the "Gap Closure" extending Newhall Ranch Road from Interstate 5 to Copper Hill Drive. RECOMMENDED ACTION: Appropriate $503,000 from the Valencia Bridge and Thoroughfare District to the Cross Valley Connector Gap Closure project, Account No. S1001304-8001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. ANNUAL SLURRY SEAL PROGRAM, PROJECT NO. M0022 - AWARD CONSTRUCTION CONTRACT - The Slurry Seal project involves the surface preparation and application of emulsion slurry seal to seal cracks, enhance skid -resistance properties, and increase pavement life. RECOMMENDED ACTION: Award the construction contract for the Annual Slurry Seal Program, Project No. M0022, to Manhole Adjusting, Inc. in the amount of $828,012.65, and authorize a 7 percent contingency expenditure in the amount of $57,960.89; authorize an inspection contract expenditure to PEI in the amount of $46,350.00, and a 10 percent contingency in the amount of $4,635.00; approve the plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. SANTA CLARA RIVER COMMUTER TRAIL (SEGMENT 4 AND 5), PROJECT NO. T1002 - AWARD CONTRACT FOR ENGINEERING AND ENVIRONMENTAL DESIGN SERVICES - This project will provide the City with a conceptual design and an environmental literature search for the segment of the Santa Clara River Commuter Trail on the north side of the Santa Clara River, from Bouquet Canyon Road to the City -owned River Park site in Canyon Country. RECOMMENDED ACTION: Authorize the City Manager or designee to execute a Professional Services Agreement between the City and MNS Engineering, Inc. in the amount of $95,000.00 for engineering and environmental design services for the Santa Clara River Commuter Trail (Segment 4 and 5), Project No. T1002, subject to City Attorney approval. 10. GOLDEN VALLEY ROAD/SOLEDAD CANYON ROAD INTERCHANGE, PROJECT NO. 53005 - APPROVE THE PLANS AND SPECIFICATIONS, AND AWARD THE CONSTRUCTION CONTRACT - As part of the City's Cross Valley Connector, this Interchange will construct a bridge over Soledad Canyon Road, the Southern California Regional Rail Authority, and connect to Soledad Canyon Road via Valley Center Drive, which will be constructed as part of this project. RECOMMENDED ACTION: Approve the plans and specifications; and award the construction contract to Security Paving Company, Inc. for the Golden Valley Road/Soledad Canyon Road Interchange (Interchange), Project No. 53005, in the amount of $12,661,720.00, and authorize a contingency in the amount of $1,899,258.00; award the construction management contract to Employment Services, Inc. in the amount of $250,000.00, and authorize a contingency in the amount of $37,500.00; award the materials and inspection services contract to BTC Laboratories in the amount of $150,000.00, and authorize a contingency in the amount of $22,500.00; award the construction surveying services contract to Sikand Engineering in the amount of $250,000.00, and authorize a contingency in the amount of $37,500.00; award the geotechnical services contract to Ninyo & Moore in the amount of $76,000.00, and authorize a contingency in the amount of $11,400.00; award the labor compliance contract to Padilla and Associates in the amount of $100,000.00, and authorize a contingency in the amount of $15,000.00; and approve an expenditure to Southern California Edison in the amount of $250,000.00 for the cost of undergrounding the overhead utilities; appropriate $3,000,000.00 of federal appropriations from Fiscal Year 2003/2004, $2,046,198.73 from the Bouquet Canyon Bridge and Thoroughfare (B&T) District, and $254,614.35 from the Eastside B&T District; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. ANNEXATION OF TERRITORIES INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2004-L59, TRACT NO. 44359 (ISABELLA PARKWAY VICINITY) AND ANNEXATION NO. 2004-L61, TRACT NOS. 50536 AND 47863 (CANYON CREST DRIVE VICINITY) - Annex territories in the vicinity of Isabella Parkway (Tract 44359) and Canyon Crest Drive (Tract Nos. 47863 and 50536) into Santa Clarita Streetlight Maintenance District No. 1 as Annexation Nos. 2004-L59 and 2004-1,61, respectively. RECOMMENDED ACTION: Adopt two resolutions to initiate annexation proceedings for Annexation Nos. 2004-1,59 and 2004-L61 into Streetlight Maintenance District No. 1; approve the respective Engineer's Reports; declare the City's intention to annex the territories; and set the public hearing for July 13, 2004. 12. ANNEXATION OF TERRITORY INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2004-L56, TRACT MAP NO. 49621, SAND CANYON ROAD AND THOMPSON RANCH DRIVE - Annexing territory for Assessor Parcel Nos. 2854-065-001 to 2854-065-005, located at Sand Canyon Road and Thompson Ranch Road, into Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2004-L56. RECOMMENDED ACTION: Adopt a resolution to initiate annexation proceedings for Annexation No. 2004-L56 into Streetlight Maintenance District No. 1; approve the Engineer's Report; declare the City's intention to annex the territory; and set the public hearing for May 25, 2004. 13. ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE KEYSTONE PROJECT, TENTATIVE TRACT MAP (MASTER CASE 03-358) - Consideration of entering into a professional services agreement between the City and Christopher A. Joseph Associates to prepare an EIR for The Keystone Project (Master Case 03-358). RECOMMENDED ACTION: Authorize the City Manager or designee to enter into a professional services agreement between the City and Christopher A. Joseph Associates to prepare an EIR for The Keystone Project for a total contract amount not to exceed $461,725 from account 501-23053, subject to City Attorney approval. EIR preparation costs will be borne by the applicant. 14. COMMISSION VACANCIES - The terms of Planning Commissioners Michael Berger and Rick Winsman and Parks, Recreation and Community Services Commissioners Karin Nelson and Laura Hauser will expire on July 31, 2004. This item will initiate the process to fill these vacancies. RECOMMENDED ACTION: Declare two vacancies on the Planning Commission and two vacancies on the Parks, Recreation and Community Services Commission and approve the appointment process. 15. ANNUAL LEVY OF ASSESSMENTS FOR ALL ZONES WITHIN LANDSCAPEMAINTENANCE ASSESSMENT DISTRICT NOS. 1, TI AND T1A: Resolution calling for an Engineer's Report detailing the annual levy of assessments for all zones within Landscape Maintenance Assessment District Nos. 1, TI, and TIA for Fiscal Year 2004/05, and setting a date for a public hearing on the report. RECOMMENDED ACTION: Adopt the resolution to initiate proceedings for the annual levy of assessments, approve the preliminary Engineer's Report, and set the public hearing for June 22, 2004. 16. ORDINANCE AMENDING THE CITY OF SANTA CLARITA MUNICIPAL CODE IN RELATION TO PURCHASING - Since modifications made to the Municipal Code in 1995 referring to Purchasing, the purchasing codes pertaining to bidding processes and thresholds have remained constant. After acquiring survey information conducted from fiscal years 1998/99 through 2002/03 provided by dozens of government entities and organizations (e.g. Municipal Finance Office, California Public Purchasers), staff identified a significant need to revise language in the Municipal Code to reflect current trends in bidding procedures. Staff recommends the consideration of four significant issues to enhance the current bidding process. RECOMMENDED ACTION: Introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA AMENDING THE MUNICIPAL CODE RELATING TO PURCHASING" 17. CHECK REGISTER NOS. 18 AND 19 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 18 and 19. PUBLIC HEARINGS 18. SITE SPECIFIC STORM DRAINAGE POLLUTION ABATEMENT FEE ELECTION AND ADOPTING RESOLUTION, IMPOSING SITE SPECIFIC STORM DRAINAGE POLLUTION ABATEMENT FEE FOR THE HART -PONY AUTO CENTER, TRACT 51931-06 - The proposed resolution establishes the site specific storm drainage fees for the Hart -Pony Auto Center, Tract 51931-06, North-West of Valencia Boulevard at Auto Center Court. Urban runoff and storm water from the development will be diverted to filtration devices for treatment and discharged to the Santa Clara River through four 12 -inch diameter drainage pipes. For the City of Santa Clarita to properly fund the maintenance of the four outlets to the Santa Clara River, a Site Specific Storm Drainage Pollution Abatement Fee is needed. Only the owners of the Hart -Pony Auto Center will be required to pay this fee, which is in addition to the storm drainage fee levied on all residences in the City of Santa Clarita. RECOMMENDED ACTION: Conduct public hearing, adopt resolution making findings regarding election results, setting Site Specific Storm Drainage Utility Fees for the Hart - Pony Auto Center. 19. GOLDEN VALLEY ROAD/SOLEDAD CANYON ROAD INTERCHANGE, PROJECT NO. S3005 - RESOLUTION OF NECESSITY, GREENBRIER ASSOCIATES, LTD. - Consideration of a resolution finding and determining that the public interest, convenience, and necessity require acquisition of certain property for public purposes for the construction of the interchange, collector road, and required infrastructure improvements. RECOMMENDED ACTION: Conduct a public hearing, receive staff report, and review evidence presented at the public hearing; adopt a resolution authorizing the condemnation proceedings necessary for the right-of-way acquisition for completion of the Golden Valley Road/Soledad Canyon Road Interchange, Project No. 53005; and authorize the deposit of $57,100.00 with the Los Angeles County Superior Court to initiate immediate taking proceedings. 20. ANNEXATION OF TERRITORY AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 - Public hearing on the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2004-L56, Tract Map No. 49621, Sand Canyon Road and Thompson Ranch Drive. RECOMMENDED ACTION: Conduct a public hearing and adopt a resolution to approve the annexation of territory and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 as Annexation No. 2004-L56, Tract Map No. 49621, Sand Canyon Road and Thompson Ranch Drive. 21. BAYWOOD LANE BETWEEN BROOKINGS COURT AND NEWHALL RANCH ROAD STREET VACATION - The City Council adopted Resolution No. 04-39, declaring its intention to vacate a portion of Baywood Lane between Brookings Court and Newhall Ranch Road and established May 25, 2004, at or after 6:00 p.m, as the date and time for the public hearing. RECOMMENDED ACTION: Conduct a public hearing; adopt a resolution vacating a portion of Baywood Lane between Brookings Court and Newhall Ranch Road as described on Exhibit "A" and as shown on Exhibit "B'; and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles once all of the conditions for the proposed vacation have been satisfied. 22. ADOPTION OF GENERAL PLAN HOUSING ELEMENT UPDATE - The State Department of Housing and Community Development (HCD) review of the City's draft 2000/2005 Housing Element update concluded that the City's draft Housing Element adequately addresses statutory requirements previously identified by HCD and will be in full compliance with State law once adopted and submitted to the HCD for final certification. RECOMMENDED ACTION: Conduct a public hearing and find that the proposed update to the General Plan Housing Element is consistent with the previously adopted Negative Declaration prepared for the project, review the General Plan Housing Element update, and adopt the Housing Element update. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY to REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES - May 11, 2004 JOINT PUBLIC HEARING 23. & SCRDA 1. PROPOSED FISCAL YEAR 2004/2005 ANNUAL BUDGET AND FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM - This is a joint public hearing of the City Council and Redevelopment Agency on the fiscal year 2004/2005 Operating Budget, Redevelopment Agency Budget, and Five -Year Capital Improvement Program. RECOMMENDED ACTION: Conduct a public hearing on the Fiscal Year 2004/2005 Operating Budget and Five -Year Capital Improvement Program, and schedule the budget for adoption at the June 8, 2004 joint City Council and Redevelopment Agency meeting. ADJOURNMENT FUTURE MEETINGS A City Council Study Session will be held Tuesday, June 1, 2004 at 5:30 p.m. in the Century Room, 1 st floor of City Hall, 23920 Valencia., Santa Clarita CA. The next regular meeting of the City Council will be held Tuesday, June 8, 2004 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on Thursday, May 20, 2004, between the hours of 9 o'clock a.m. and 5 o'clock p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. , ^ Sharon ALL..1Dawson, CMC City Clerk Santa Clarita, California 11