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HomeMy WebLinkAbout2004-06-08 - MINUTES - SPECIAL AND REGULAR (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. JUNE 8, 2004 CALL TO ORDER Due to lack of a quorum, Sharon Dawson, City Clerk, announced that the special meeting would not be held. ROLL CALL No Councilmembers were present. ADJOURN Sharon Dawson, City Clerk adjourned the meeting at 5:32 p.m. CITY CLERK'S ANNOUNCEMENT _.. Susan Coffman, Deputy City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Smyth gave the invocation. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 6:08 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Smyth led the flag salute. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Ferry noted many graduates moving on this past week and thanked teachers for their mentorship; and indicated a meeting of the Whitaker Bermite Task Force would be held tomorrow. Councilmember McLean commented on the passing of former President Ronald Reagan and ways for anyone interested to send messages to the family; noted that at an open house on May 26, 2004, the Forest Service was not aware of technical information in the City's possession on the Elsmere and surrounding canyons and requested that staff provide this information to be included in the Forest Plan revision; acknowledged the Memorial Day events held; noted that Bill Lockyer attended the League of California Cities meeting on June 3 in Montebello and was not aware of the latest information on TMC and requested that staff provide him with an update; mentioned the bar-be-que held at the Placerita Nature Center to thank all volunteers and supporters; acknowledged the opening of Oak Hills Elementary School; acknowledged receipt of an award from the Santa Clarita Valley Council PTA; advised that the 4`h of July Parade would have music including the SCV Concert Band; and reminded that June 17 would be the first day for the Old Town Newhall Farmers' Market. Councilmember Weste reiterated the request to provide technical information to the Forest Service; congratulated the 2 new members of the Newhall Redevelopment Committee; reminded that a CAG meeting would be held tomorrow at City Hall; expressed thanks to the Memorial Day Committee for the event at Eternal Valley; provided an update on tourism; and suggested that anyone with pets make efforts to protect them during the 4`h of July fireworks. Mayor Kellar reminded that the Relay for Life would be held at College of the Canyons on June 19/20, 2004; commented on his tour of the outfall line with the Los Angeles County Sanitation District; and requested that an item be agendized for the next meeting to allocate $15,000 to the Placerita Nature Center as a one-time gift. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY There were none. PRESENTATIONS TO THE CITY Mayor Kellar and Councilmembers acknowledged staff's efforts toward preparation of the annual budget and in receiving two California Society of Municipal Finance Officers Budget Awards. PUBLIC PARTICIPATION Phil Hof speaking as a member of the Castaic Area Town Council regarding the lack of communication by the City on the consideration of annexing the Valencia Commerce Center (submitted material); Judy Hist representing the County of Los Angeles Public Library regarding the Summer Reading Programs; and Joan Dunn representing the Canyon Country Advisory Committee regarding landscaping around a CLWA water tank on Soledad Canyon Road and Lost Canyon Road (submitted material). STAFF COMMENTS Ken Striplin, Assistant to the City Manager, expressed concern that mis-information may have confused the matter regarding the Commerce Center, noted that no specific proposal is being considered and that the City has accepted an invitation to explore possible annexation of the Commerce Center. Vince Bertoni, Interim Director of Planning and Building Services, advised that several requests have been made with regard to the landscaping of the CLWA tank and indicated staff would follow UP. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. 2 Carl Newton, City Attorney, noted a change in the recommended action for Item 5 on the Consent Calendar to increase the not to exceed amount from $501,540 to $504,240; this will allow the frequency of sweeping the trails to increase from once a month to twice a month. APPROVAL OF AGENDA Motion by Smyth, second by McLean, to add a subsequent need item regarding recognition of a day of remembrance as Item 20, finding that there is a need for immediate consideration and that the need arose subsequent to the posting of the agenda. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. Motion by Smyth, second by Weste, to approve the agenda, pulling Consent Items 1 and 2 from the joint Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by Smyth, to approve the minutes of the May 25, 2004 special and regular City Council meetings as amended under Staff Comments on Page 3. Hearing no objections, it was so ordered. CONVENE SANTA CLARITA REDEVELOPMENT AGENCY Mayor/Chair Kellar convened the meeting of the Santa Clarita Redevelopment Agency at 6:50 p.m. ITEM 1 JOINT CONSENT CALENDAR ADOPTION OF FISCAL YEAR 2004-2005 OPERATING AND CAPITAL BUDGET; ADOPTION OF FIVE YEAR CAPITAL IMPROVEMENT PROGRAM; 2003/04 YEAR END BUDGET ADJUSTMENTS AND ASSOCIATED RESOLUTIONS The proposed balanced budget was presented to the City Council on May 11, 2004, followed by a public hearing on May 25, 2004. At the conclusion of the budget process, the City's budget now totals $119,073,417 which includes all adjustments in a net decrease to the draft budget of $527,083. In addition, budget adjustments for the 2003-04 fiscal year are needed for year end. Ken Striplin, Assistant to the City Manager, advised that staff had updated the budget as requested . _ by the City Council and was also recommending that funding in the amount of $600,000 be allocated to the Veteran's Historical Park and Plaza. 3 Council/Agency members expressed concerns regarding the allocation of the $600,000 without public input, preferring to use funds for items on the unmet needs list and requested staff to obtain information on the possibility of private funding for the Park. Acting as the Redevelopment Agency: Motion by Smyth, second by Ferry, to adopt Resolution No. RDA 04-1 making appropriations in the amounts budgeted. On roll call vote: Ayes: Ferry, McLean, Weste, Smyth, Kellar Noes: None Absent: None Motion carried. Acting as the City Council: Motion by Ferry, second by Smyth, to adopt Resolution No. 04-67 making appropriations in the amounts budgeted; adopt Resolution No. 04-68 adopting the Five Year Capital Improvement Program; adopt Resolution No. 04-69 setting the Appropriations Limit for the Fiscal Year; adopt Resolution No. 04-70 electing to receive all or a portion of the tax revenues pursuant to health and safety codes; adopt Resolution No. 04-71 approving grant application for the California Board of Corrections Juvenile Accountability Block Grant (JABG) 2004; adopt Resolution No. 04-72 amending the position classification plan; adopt Resolution No. 04-73 providing for the Employer Pickup Resolution Pre -Tax Payroll Deduction Plan for Service Credit Purchase; approve the amendments to the Draft FY 2004-05 Budget, submitted on Exhibit A and FY 2003-04 Budget Adjustments submitted on Exhibits B and C; and hold the decision on allocation of the $600,000 for one month. On roll call vote: Ayes: Ferry, McLean, Weste, Smyth, Kellar Noes: None Absent: None Motion carried. ITEM 2 JOINT CONSENT CALENDAR DOWNTOWN NEWHALL SPECIFIC PLAN; ADOPT DRAFT SCOPE OF WORK AND NEGOTIATE CONTRACT WITH MOULE AND POLYZOIDES The goal of this Specific Plan is to provide property and business owners with the tools to entice private investment into the area and to create a series of thriving economic engines in the Downtown Newhall Special Standards District. In response to inquiries, staff provided additional information. rd Acting as the City Council jointly with the Redevelopment Agency: Motion by Weste, second by Smyth, to direct staff to negotiate contract and scope of work with preferred consultant, Moule and Polyzoides, to complete the Downtown Newhall Specific Plan in an amount not to exceed $1,000,000.00. Also, authorize the City Manager or designee to execute all documents, subject to City Attorney approval. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. Acting as the City Council: Motion by Smyth, second by McLean, to adopt Resolution No. 04-74 authorizing a loan to the Santa Clarita Redevelopment Agency; appropriate $50,000 in Housing Set -Aside funds to account B2008950-8001; approve $250,000 loan from Highway 126 Relinquishment (Developer Fee Fund); and approve $335,000 loan from General Fund. On roll call vote: Ayes: McLean, Weste, Ferry, Smyth, Kellar Noes: None Absent: None Motion carried. Acting as the Redevelopment Agency: Motion by Weste, second by Ferry, to adopt Resolution No. RDA 04-2 accepting a loan from the City of Santa Clarita; accept loan in the amount of $250,000 from Highway 126 Relinquishment (Developer Fee Fund) and appropriate to B2008901- 8001; and accept loan in the amount of $335,000 from General Fund and appropriate to account B2008902-8001. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY Chair Kellar adjourned the Redevelopment Agency meeting at 7:31 p.m. ITEM 3 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 4 CONSENT CALENDAR AFFINITY CREDIT CARD PROGRAM On May 1, 2001, the City Council approved the concept of negotiating long term partnership opportunities with the private sector to creatively generate revenue to fund city services. To support this direction, staff would like to explore the concept of an Affinity Credit Card Program. Implementation of this program will require a partnership between the City and a national banking institution. This partnership would allow a prospective national bank an opportunity to provide a City "affinity" credit card to Cityresidents or other interested applicants for the purpose of creatively generating revenue for the City's general fund through all purchases made with the affinity card. Approve the Affinity Credit Card Program concept and direct the City Manager to start a Request for Proposal (RFP) process for a partnership with a prospective banking institution and return to the City Council after the RFP process is complete. ITEM 5 CONSENT CALENDAR APPROVE CONTRACT EXTENSION TO VENCO WESTERN INC. FOR CITYWIDE STREET SWEEPING In May 2004, the City entered into a three-year contract with Venco Western Inc. to provide street sweeping services Citywide. This item requests approval to extend the current existing contract for an additional year. Approve contract extension to Venco Western Inc., for an amount not to exceed $504,240 from Account No. 5740-8059. Authorize the City Manager, or designee, to execute all contract documents for the renewal of this current contract, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR TRACT MAP NO. 53901-02 (CREEKSIDE, NORTH VALENCIA II ANNEXATION) - APPROVAL OF FINAL MAP AND ACCEPTANCE OF OFFERS OF DEDICATION Approval of Tract Map No. 53901-02 (Creekside, North Valencia II Annexation) consisting of approximately 14.74 acres, located west of McBean Parkway, between Copper Hill Drive and the existing Skycrest Development, and owned by Hidden Creek Village, L.L.C. Approve Tract Map No. 53901-02 (Creekside, North Valencia II Annexation); accept on behalf of the public the offers of dedication, rights and easements; make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate; instruct the City Clerk to endorse the Certificate; and instruct the City Engineer to endorse the Agreement for Subdivision Improvements. ITEM 7 CONSENT CALENDAR SAND CANYON SWALE REMOVAL, PROJECT NO. M3005 - AWARD CONSTRUCTION CONTRACT The improvement for this Capital Improvement Project consists of removing an existing asphalt swale and backfilling with unclassified fill. Award the construction contract for the Sand Canyon Swale Removal, Project No. M3005, to PALP Inc. dba Excel Paving Company in the amount of 6 ^^ $118,810.00, and authorize a 20 percent contingency expenditure in the amount of $23,700.00; approve the plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 8 CONSENT CALENDAR 2003 NEW TRAFFIC SIGNAL INSTALLATION AT NEWHALL AVENUE/MARKET STREET, PROJECT NO. C0020 - PROJECT ACCEPTANCE A new traffic signal was installed at the intersection of Newhall Avenue at Market Street on November 25, 2003. The construction of the signal included the interconnect and special vibrotactile pushbutton installation. Accept the work performed by Steiny and Company, Inc. on the 2003 New Traffic Signal Installation at Newhall Avenue/Market Street, Project No. C0020; direct the City Clerk to file the Notice of Completion; and direct staff to release the 10 percent retention 35 days after the Notice of Completion is recorded, provided no stop notices, as provided by law, have been filed. ITEM 9 CONSENT CALENDAR APPROPRIATE FUNDS FOR VIA PRINCESSA BRIDGE AND THOROUGHFARE DISTRICT REIMBURSEMENT Appropriate funds from Via Princessa Bridge and Thoroughfare District fund, and authorize payment to Newhall Land for reimbursement of the costs to complete District road improvements. Appropriate an additional $71,826 from the Via Princessa Bridge & Thoroughfare District to Account No. C2019303-8001 for payment to Newhall Land for reimbursement of the costs to complete public improvement projects within the District. ITEM 10 CONSENT CALENDAR MTA CALL FOR PROJECTS GRANT FUNDING - RESOLUTION AUTHORIZING EXECUTION OF AGREEMENTS WITH THE MTA Through the 1999 and 2001 Metropolitan Transportation Authority (MTA) Call for Projects, four City projects were programmed for grant funds in the amount of $23,243,000 starting Fiscal Year 2004/2005. The next step in grant award is to enter into a Memorandum of Understanding (MOL) for MTA funds. The MOU specifies how the grant funds will flow to the City over the next two fiscal years and defines the proposed scope of work and schedule for each project. Staff will return to the City Council with each project for authorization to award design or construction contracts. Adopt Resolution No. 04-75 authorizing the City Manager or designee to execute on behalf of the City all Memorandums of Understanding, and any other necessary grant documents with the MTA for grant funds awarded to the City over the next two years, subject to City Attorney approval. ITEM 11 CONSENT CALENDAR APPROVE THE ENGINEER'S REPORT AND DECLARE THE CITY'S INTENTION TO LEVY ANNUAL ASSESSMENTS FOR STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2004/2005 Approval of annual levy of assessments within Streetlight Maintenance District No.1 for Fiscal Year 2004/2005. Adopt Resolution No. 04-76 approving the Engineer's Report declaring the City's intention to levy and collect assessments for Streetlight Maintenance District No. 1 for Fiscal Year 2004/2005, and set the public hearing for July 13, 2004. ITEM 12 CONSENT CALENDAR ANNEXATION OF TERRITORIES INTO SANTA CLARTTA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2004-L60, PARCEL MAP NO. 26684 (17150 SOLEDAD CANYON ROAD) ANNEXATION NO. 2004-L62, APN NO. 2831-002-044 (SAN FERNANDO ROAD AND 12TH STREET) The City is proposing to initiate proceedings to annex these territories into Streetlight Maintenance District No. 1. Adopt Resolution No. 04-77 to initiate annexation proceedings for Annexation No. 2004-1,60 and adopt Resolution No. 04-78 to initiate annexation proceedings for Annexation No. 2004-L62 into Streetlight Maintenance District No. 1; approve the respective Engineer's Reports; declare the City's intention to annex the territories; and set the public hearing for June 8, 2004. ITEM 13 CONSENT CALENDAR EXTENSION OF BROCHURE PUBLISHING CONTRACT The Parks, Recreation, and Community Services Department produces a quarterly brochure to inform the public of programs, events, and issues within the City. Extend the current contract with RLF Publishing for the Seasons brochure, in the amount of $88,240 for an additional year. The extension is pursuant to the terms and conditions of the amended original contract, and contingent on funding in the proposed Fiscal Year 2004-05 budget. Sufficient funds have been budgeted in the Fiscal Year 2004-05 budget in account number 7213-7308. ITEM 14 CONSENT CALENDAR CASTAIC LAKE WATER AGENCY PIPELINE PROJECT - MEMORANDUM OF UNDERSTANDING AND EASEMENT AUTHORIZATION Castaic Lake Water Agency (CLWA) proposes to install a 48" underground pipeline from Honby Road east to a new reservoir in Canyon Country. The pipeline will be installed under the existing flood control maintenance road. The City owns nine separate lots along the pipeline. CLWA is requesting a 20' permanent easement and a 50' temporary construction easement across Cityproperty to accommodate the project. Approve the Memorandum of Understanding (MOU), and authorize the City Manager, or designee, to sign the MOU; approve the easements for the Sand Canyon pipeline project, and authorize the City Manager, or designee, to sign all required documents needed to provide easements on City land, subject to City Attorney approval, to Castaic Lake Water Agency. ITEM 15 CONSENT CALENDAR SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT Agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000. Funds have been requested in the Fiscal Year 2004-05 budget. Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in -- the amount of $150,000, and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Funds are identified in account number 7100-8001 and are contingent upon adoption of the Fiscal Year 2004-05 annual budget. ITEM 16 CONSENT CALENDAR SECOND READING OF ORDINANCE AMENDING THE CITY OF SANTA CLARITA MUNICIPAL CODE IN RELATION TO PURCHASING Since modifications made to the Municipal Code in 1995 referring to Purchasing, the purchasing codes pertaining to bidding processes and thresholds have remained constant. After acquiring survey information conducted from fiscal years 1998/99 through 2002/03 provided by dozens of government entities and organizations (e.g. California State Municipal Finance Officers, California Public Purchasers), staff identified a significant need to revise language in the Municipal Code to reflect current trends in bidding procedures. Staff recommends the consideration of four significant issues to enhance the current bidding process. Conduct second reading and adopt Ordinance No. 04-5 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE MUNICIPAL CODE RELATING TO PURCHASING." ITEM 17 CONSENT CALENDAR CHECK REGISTER NOS. 20 AND 21 Approval of the Check Registers. Adopt Resolution No. 04-79 to approve and ratify for payment the demands presented in Check Registers 20 and 21. Motion by Smyth, second by McLean, to approve the Consent Calendar. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. ITEM 18 PUBLIC HEARING APPROVAL OF ANNEXATION OF TERRITORIES AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2004-L60, PARCEL MAP NO. 26684 (17150 SOLEDAD CANYON ROAD) AND ANNEXATION NO. 2004-L62 APN NO. 2831-002-044 (SAN FERNANDO ROAD AND 12TH STREET) Mayor Kellar opened the public hearing. Susan Coffinan, Deputy City Clerk, stated that all notices required have been provided. Council concurs to waive staff presentation. O In report Ben Jarvis, Special Districts Coordinator, advised that this item is for the approval of the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 Annexation No. 2004-L60, Parcel Map No. 26684 (17150 Soledad Canyon Road) and Annexation No. 2004-L62, APN No. 2831-002-044 (San Fernando Road and 12th Street). No requests to speak were submitted on this item. Mayor Kellar closed the public hearing. Susan Coffman, Deputy City Clerk, advised that no protests had been filed and one ballot from the sole property owner had been received in favor of the proposal. Motion by Smyth, second by Weste, to adopt Resolution No. 04-80 to approve the annexation of territories and levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2004-L60 and to adopt Resolution No. 04-81 to approve the annexation of territories and levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2004-1,62. On roll call vote: Ayes: Ferry, McLean, Weste, Smyth, Kellar Noes: None Absent: None Motion carried. ITEM 19 NEW BUSINESS FIRST-TIME HOMEBUYER PROGRAM Dennis Luppens, Management Analyst, advised that the First -Time Homebuyer Program's current guidelines do not allow sufficient flexibility to address rising housing costs and fluctuating interest rates. The current maximum second mortgage does not provide enough buying power for the eligible low- and moderate -income homebuyer to purchase an entry-level condominium. No requests to speak were submitted on this item. In response to inquiries from Council, staff provided additional information. Motion by Smyth, second by Weste, to approve a change in the method for computing the amount of federal assistance in the First -Time Homebuyer Program. Increase the amount of assistance to a maximum of 40% of the purchase price of the home, not to exceed $100,000. On roll call vote: Ayes: Weste, McLean, Smyth Noes: Ferry, Kellar Absent: None Motion carried. 10 ITEM 20 SUBSEQUENT NEED ITEM RECOGNITION OF A DAY OF REMEMBRANCE OF THE LIFE OF PRESIDENT RONALD REAGAN Consideration of adoption of a resolution providing for the recognition of June 11, 2004 as a day of remembrance, allowing for City Hall offices to be closed. Through action taken earlier during the meeting, this item was added for discussion at this time. Motion by Smyth, second by Weste, to adopt Resolution No. 04-82 providing for the recognition of June 11, 2004 as a day of remembrance of the life of President Ronald Reagan as a City Holiday. On roll call vote: Ayes: Weste, Ferry, McLean, Smyth, Kellar Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Kellar adjourned the meeting at 7:54 p.m. in memory of Remedios "Remy" Lynch, mother of Susan Meyer. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, June 22, 2004 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CIT;' CLERK 04hift I