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HomeMy WebLinkAbout2004-01-13 - MINUTES - SPECIAL REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:00 P.M. MINUTES OF REGULAR MEETING 6:00 PM JANUARY 13, 2004 CALL TO ORDER Mayor Kellar called to order the special meeting of the City Council at 5:03 p.m. ROLL CALL All Councilmembers were present, with the exception of Councilmembers McLean and Weste. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: " — CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9 (a) Case Name: Cemex Inc. v. County of Los Angeles United States District Court, Central District, Case No. CV -02-747 DT (FMOx). Case Name: Begl Construction Co., Inc. v. City of Santa Clarita Los Angeles Superior Court, Case No. PC 032227 W Case Name: Las Lomas Land Company v. City of Santa Clarita, et al. Los Angeles County Superior Court Case No. BS 082219 RECESS AND RECONVENE Mayor Kellar recessed the meeting to Closed Session at 5:04 p.m. and reconvened the meeting at 6:05 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 6:06 p.m. —' CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Councilmember Weste gave the invocation. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 6:10 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Kellar invited John Owens forward to introduce representatives of the YMCA - Y -Guides who led the flag salute. STAFF COMMENTS Ken Pulskamp, City Manager, provided an update on the City's budget as impacted by proposals on the State level. COUNCILMEMBER COMMENTS There were none. COMMITTEE REPORTS Councilmember McLean reported on a League of CA Cities Division meeting in Montebello and advised that she will be attending the League's Community Services Policy meeting on Friday. Councilmember Smyth reported on a recent meeting of the North County Transportation Coalition in looking at regional roads. Councilmember Weste reported on her attendance at the Tourism meeting today and expressed concern that reference is being made to the "City of Valencia" instead of the "City of Santa Clarita". Mayor Kellar thanked citizens for shopping local and encouraged them to continue. AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Kellar and Councilmembers presented a certificate of recognition to Jim Stone, who handled the sound equipment for the 4th of July Parades. PRESENTATIONS TO THE CITY Ingrid Hardy, Community Services Supervisor, introduced members of the Visions in Progress Teen Advisory Panel who provided a Youth Advisory Committee Update. Council direction to have the City Manager direct staff to work with the Panel to help accommodate their needs for a venue for 8 events per year. PUBLIC PARTICIPATION Addressing the Council at this time was Lisa Marie Boiko representing the Southern California Children's Musical Theatre who requested assistance in finding a location for rehearsals and performances; Susan Broman representing the Canyon Country Jo Anne Darcy Library regarding their Live Homework Help program; and Bob Haueter representing County Supervisor Antonovich regarding a meeting to be held on February 5 at the Palmdale Airport regarding air service. STAFF COMMENTS Ken Pulskamp, City Manager, indicated that Rick Gould, Director of Parks, Recreation and Community Services, would contact Ms. Boiko to see if staff might be able to help. COUNCIL COMMENTS Mayor Kellar indicated an interest in attending the meeting on February 5 at the Palmdale Airport. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. APPROVAL OF AGENDA Carl Newton, City Attorney, advised of the need for Council to consider adding a subsequent need item to the agenda regarding opposition to Newhall County Water District proposed Resolution 2004-3. Motion by Smyth, second by Weste, to add Item 16 to the agenda, finding there is an immediate need to discuss the item and that the need arose subsequent to the posting of the agenda for this meeting. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. Motion by Smyth, second by Weste, to approve the agenda, pulling Items 9 and 11 from the Consent Calendar. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Smyth, second by Weste, to approve the minutes of the December 9, 2003 special and regular City Council meetings. Hearing no objections, it was so ordered. RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY Mayor Kellar recessed the meeting to the Redevelopment Agency meeting at 6:52 p.m. RECONVENE CITY COUNCIL MEETING Mayor Kellar reconvened the meeting of the City Council at 6:55 p.m. 3 ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR RENEWAL OF CITIZENS OPTION FOR PUBLIC SAFETY (COPS) GRANT This is a request to accept grant funds for the Citizens Option for Public Safety (COPS) Grant and continue funding juvenile crime efforts at the Santa Clarita Valley Sheriffs Station. Approve the request from the Los Angeles County Sheriffs Department, Santa Clarita Valley Station, to use the Citizens Option for Public Safety (COPS) Funds, under Assembly Bill 3229, to continue the City's Youth Intervention Team; Establish estimated revenue of $242,661 in account number 211-5211, Supplemental Law Enforcement Services Fund; appropriate $800 to account number 7441-7011 for grant administration, $1,000 to account number 7441-7302 for Travel and Training, and $200,865 to account number 7441-8110 for program implementation; authorize the City Manager, or designee, to execute any contracts, agreements, or change orders arising out of this program. ITEM 3 CONSENT CALENDAR RESOLUTION AUTHORIZING THE SUBMITTAL OF GRANT APPLICATIONS FOR THE NEWHALL COMMUNITY CENTER PROJECT Grant funding under the 2002 Resources Bond Act (Proposition 40) for the Urban Park Act of 2001 Grant Program became available with approval of the State budget in September. The $130 million Grant Program awards funds for the acquisition or development, or both, of new urban parks, new recreation areas, and facilities in neighborhoods that are currently least served by park and recreation providers. City Council previously adopted resolutions authorizing the submittal of grant applications for the Per Capita Grant Program and the Roberti-Z'berg-Hams Block Grant Program. As a procedural matter, language describing the process used in the circulation of the project Initial Study and Negative Declaration, in compliance with the California Environmental Quality Act, has been added to these resolutions. Adopt Resolution No. 04-1 authorizing the submittal of a grant application for the Urban Park Act of 2001 Grant Program in the amount of $596,000; adopt Resolution No. 04-2 authorizing the submittal of a grant application for the Per Capita Grant Program in the amount of $696,000; adopt Resolution No. 04-3 authorizing the submittal of a grant application for the Roberti-Z'berg-Hams Block Grant Program in the amount of $428,654 for the Newhall Community Center Project, for an aggregate amount of $1,720,654, and authorize the City Manager, or designee, to execute all necessary grant documents on behalf of the City. ITEM 4 CONSENT CALENDAR ANNUAL OVERLAY PROGRAM, PROJECT NOS. M0021 AND M0035 - AWARD CONSTRUCTION CONTRACT 4 The annual overlay project will resurface various streets throughout the City to provide a smoother ride for traffic, enhance the appearance of the area, and extend the economic life of the roadway. Award the construction contract for the 2002/2003 and 2003/2004 Annual Overlay Programs, Project Nos. M0021 and M0035, to Silvia Construction, Inc. in the amount of $1,619,472.91, and authorize a 15 percent contingency expenditure in the amount of $242,921.00; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 5 CONSENT CALENDAR TRANSIT MAINTENANCE FACILITY, PROJECT NO. F0003 - AWARD THE DESIGN - BUILD, OPERATION, AND MAINTENANCE CONTRACT FOR THE SANTA CLARITA TRANSIT COMPRESSED NATURAL GAS (CNG) FUELING STATION This project will construct a CNG fueling facility to meet the new alternative fuel regulations for transit operations. The project includes the design and construction of a transit fleet fueling station for the Santa Clarita Transit Maintenance Facility and a carded -access public fueling station. Under this contract, the contractor will also operate and maintain the CNG facility for up to a ten-year period. Award the design -build, operation, and maintenance contract for the compressed natural gas fueling station at the Transit Maintenance Facility, Project No. F0003, to Clean Energy Fuels Corporation in the amount of $3,635,473.00, plus a 10 percent contingency in the amount of $363,547.00; authorize staff to pursue lease financing options and return for City Council approval of the lease; and authorize the City Manager or designee to negotiate and execute all documents, subject to City Attorney approval. ITEM 6 CONSENT CALENDAR LOST CANYON ROAD PEDESTRIAN BRIDGE AND SIDEWALK IMPROVEMENTS, PROJECT NO. T3009; FEDERAL PROJECT NO. STPLHSR-5450(021) — AWARD CONSTRUCTION CONTRACT AND APPROVAL OF PROJECT PLANS AND SPECIFICATIONS The scope of work for the safe routes to school program for two elementary schools on Lost Canyon Road includes the installation of a prefabricated pedestrian steel truss bridge and sidewalk improvements along the south side of the Lost Canyon bridge. Award the construction contract for the Lost Canyon Road Pedestrian Bridge and Sidewalk Improvements, Project No. T3009, to E.A. Mendoza, Inc. in the amount of $134,100.00, and authorize a 15 percent contingency in the amount of $20,115.00; approve the project plans and specifications; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR ESTABLISHING NO -PARKING ZONES - SECO CANYON ROAD AND GOODVALE ROAD Establish a no -parking zone along the west side of Seco Canyon Road for Santa Clarita Elementary School, and establish a no -parking zone along the north side of Goodvale Road for Mitchell Community School. Adopt Resolution No. 04-4 establishing a no -parking zone for Santa Clarita Elementary School along Seco Canyon Road (west side) between the school entrance driveway and the school property line adjacent to Santa Clarita Park (total distance of 5 388 feet), between 1:30 p.m. and 3:15 p.m., school days only; and establishing a no -parking zone for Mitchell Community School along Goodvale Road (north side), extending 210 feet from the existing no -parking zone to the eastern boundary of the school property, between 7:30 a.m. and 8:30 a.m., and between 2:30 p.m. and 3:30 p.m., school days only. ITEM 8 CONSENT CALENDAR MAGIC MOUNTAIN PARKWAY -ESTABLISHING A NO -STOPPING ZONE Establish a no -stopping zone along the south side of Magic Mountain Parkway east of Valencia Boulevard adjacent to the North Glen apartment complex at 23428 Magic Mountain Parkway. Adopt Resolution No. 04-5 establishing a no -stopping zone along the south side of Magic Mountain Parkway adjacent to the North Glen apartment complex, extending approximately 370 feet westerly from the apartment complex's main entrance. ITEM 9 CONSENT CALENDAR MULTI -WAY STOP INSTALLATIONS - BENZ ROAD/DAN COURT, BENZ ROAD/CANTERWOOD DRIVE, AND CENTURION WAY/CARAWAY LANE Installation of multi -way stop signs at the intersections of Benz Road/Dan Court, Benz Road/Canterwood Drive, and Centurion Way/Caraway Lane. Addressing the Council on this item was Tyler Johnstone; Tony Natoli representing homeowners on Benz and Canterwood (submitted material); Cheri Pohl; Bob Haueter representing the Saugus Canyon HOA; Steve Finkelstein; and Yvonne Ignacio. One written comment was received. Andrew Yi, City Traffic Engineer, provided additional information on this item including traffic counts performed to date and those proposed after the stop signs are put in place and that staff attended the public meeting and provided comments on the proposed adjacent development in the County. Motion by Ferry, second by Weste, to adopt Resolution No. 04-6 authorizing the installation of a multi -way stop control at the intersections of Benz Road/Dan Court, Benz Road/Canterwood Drive, and Centurion Way/Caraway Lane. On roll call vote: Ayes: Smyth, Weste, Ferry, McLean, Kellar Noes: None Absent: None Motion carried. ITEM 10 CONSENT CALENDAR PRESERVATION OF 493 ACRES OF REAL PROPERTY Consideration of purchase of Promissory Note and Deed of Trust secured by real property located outside the City's eastern boundary. Authorize the City Manager to sign all required documentation to authorize the purchase of a Promissory Note and Deed of Trust secured by 493 acres of real property located outside of the City's eastern boundary (Assessor's Parcel Numbers: 3210-013-033;3210-013-043;3210-014-025; 3210-014-027; 3210-014-028; 3210-019- I 006; and 3120-019-007); adopt Resolution No. 04-7 approving the Notice of Exemption; appropriate $475,000 from the Public Facilities Replacement Fund fund balance to account 604-9501; increase estimated revenues in account 001-6810, and appropriate $475,000 to account 2100-8620 for the purchase. ITEM 11 CONSENT CALENDAR WHITES CANYON MEDIAN BEAUTIFICATION FORMAL BALLOT ELECTION Initiates proceedings to mail ballots to affected property owners within the proposed Landscape Maintenance District boundary regarding the potential maintenance of future landscaped medians on Whites Canyon between the intersections of Stillmore and Nadal, and Wildwind and Ashboro. The total proposed annual assessment that property owners must vote on to fund maintenance of the proposed Landscape Maintenance District is $1.80 per month per parcel for each of the 2,373 parcels ($21.60 annually collected as a property tax assessment). Addressing the Council on this item was Merle DeMartelaere; Jack Chacanaca; and Berta Gonzalez -Harper. In response to inquiries from Councilmembers, Ken Pulskamp, City Manager, provided additional information on this matter, explained the process and indicated staff would be interested in working with the property owners on options for the side panels. Motion by Smyth, second by Ferry, to Initiate a mailed ballot election for all parcel owners to determine if residents would support the creation of a maintenance district, and set a public hearing for March 9, 2004. On roll call vote: Ayes: Weste, Ferry, McLean, Smyth, Kellar Noes: None Absent: None Motion carried. ITEM 12 CONSENT CALENDAR RESOLUTION TO APPLY TO THE SCAQMD (SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT) AND THE MSRC (MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE) FOR MATCHING GRANT FUNDS LOCAL GOVERNMENT MATCH PROGRAM An application to the MSRC which, if granted, will match the City's purchase of a heavy duty CNG fueled vehicle up to $20,000. Adopt Resolution No. 04-8 authorizing the City Manager to submit an application to the SCAQMD (South Coast Air Quality Management District) and MSRC (Mobile Source Air Pollution Reduction Review Committee) for funding under the Local Government Match Program. Authorize the City Manager or designee to enter into agreements with the SCAQMD/MSRC necessary to participate in the Subvention Fund Match Program if selected for funding, subject to City Attorney approval. 7 ITEM 13 CONSENT CALENDAR JUNE 30, 2003 COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTER The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2003. Based on the audit performed, Diehl, Evans & Company issued an unqualified audit opinion letter. Receive Comprehensive Annual Financial Report and the Management Letter for Fiscal Year ended June 30, 2003. ITEM 14 CONSENT CALENDAR CHECK REGISTER NOS. 49, 50, 51, AND 52 Approval of the Check Registers. Adopt Resolution No. 04-9 to approve and ratify for payment the demands presented in Check Registers 49, 50, 51, and 52. Motion by Ferry, second by Smyth, to approve the Consent Calendar, with the exception of Items 9 and 11. On roll call vote: Ayes: Ferry, McLean, Smyth, Weste, Kellar Noes: None Absent: None Motion carried. RECESS AND RECONVENE Mayor Kellar called a recess at 7:30 p.m. and reconvened the meeting at 7:39 p.m. ITEM 15 NEW BUSINESS COUNCIL COMMITTEES Mayor Kellar reported that on an annual basis, the City Council updates the Council Committee list and reviewed proposed changes. No requests to speak were submitted on this item. Motion by Ferry, second by Smyth, to change the Council Committee List for 2004 as discussed. On roll call vote: Ayes: McLean, Smyth, Weste, Ferry, Kellar Noes: None Absent: None Motion carried. ITEM 16 SUBSEQUENT NEED - NEW BUSINESS OPPOSITION TO NEWHALL COUNTY WATER DISTRICT PROPOSED RESOLUTION 2004-3 Based on action taken earlier during the meeting, this item was added to the agenda for discussion at this time. Mayor Kellar reported on the background of the item and advised that the Water District's action could significantly impact proposed development projects and some projects which have been previously approved by the Planning Commission and City Council. Addressing the Council on this item was Lynne Plambeck representing the Newhall County Water District; Cam Noltemeyer; and Allan Cameron. Motion by Ferry, second by Smyth, to adopt Resolution No. 04-10 opposing proposed Newhall County Water District Resolution 2004.3 and transmit a certified copy of the City Council's resolution to the Board of Directors of the Newhall County Water District. On roll call vote: Ayes: Smyth, Weste, Ferry, McLean, Kellar Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Kellar adjourned the Council meeting at 8:20 p.m. FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 27, 2004 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: CITY CLERK Wanl3m.dm 9 ow —sallow. "�0!07 o0o, ", m -w-0 .0 -