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HomeMy WebLinkAbout2004-08-24 - MINUTES - SPECIAL REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL MINUTES OF SPECIAL MEETING 5:30 P.M. MINUTES OF REGULAR MEETING 6:00 P.M. AUGUST 24, 2004 CALL TO ORDER Mayor Kellar called to order the special meeting of the City Council at 5:31 p.m. ROLL CALL All Councilmembers were present. PUBLIC PARTICIPATION There was none. CLOSED SESSION Carl Newton, City Attorney, advised of the need to conduct a Closed Session for the purpose of holding a: CONFERENCE WITH LEGAL COUNSEL — Pending Litigation Government Code Section 54956.9 (a) Case Name: Santa Clarita v. County of Los Angeles (Cemex CEQA litigation) L A County Superior Court Case No. BS 091566 Case Name: Las Lomas v. City of Santa Clarita L A County Superior Court Case No. BS 082219 Case Name: City of Santa Clarita v. Bermite Recovery, LLC L A County Superior Court Case No. BC 278004 RECESS TO CLOSED SESSION Mayor Kellar recessed the meeting to Closed Session at 5:34 p.m. and reconvened the meeting at 6:20 p.m. CITY ATTORNEY ANNOUNCEMENT Carl Newton, City Attorney, announced that no action was taken in Closed Session that was required to be reported. ADJOURN Mayor Kellar adjourned the meeting at 6:21 p.m. CITY CLERK'S ANNOUNCEMENT Sharon Dawson, City Clerk, announced that anyone wishing to address an item on the agenda should complete a speaker's slip and submit it to the City Clerk before the item is announced by the Mayor. INVOCATION Mayor Kellar invited Sheriff Captain Patti Minutello to give an update on the status of Deputy Randy Hamson who was hit by a vehicle while investigating an accident on Sierra Highway. CALL TO ORDER Mayor Kellar called to order the regular meeting of the City Council at 6:30 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Kellar led the flag salute. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Ferry invited attendance at Teen Scene at the Hyatt from 7:00-9:30 p.m. on September 22, 2004; commended Mayor Kellar for hosting a show on 1220 KHTS featuring his son who discussed the Blue Ribbon Task Force's new program called "Dads Against Drugs" (DAD); and acknowledged the presence of former Mayor Carl Boyer who would be hosting an event at the Activities Center on September 2, 2004 featuring Henry Cisneros speaking on the Sister Cities program. Councilmember McLean thanked everyone who commented or attended meetings on the Southern California Forest Plan Revision and thanked staff for preparing a comment letter; provided information on the Newhall Revitalization Effort and the efforts of the consultant Moule and Polyzoides; discussed the new program called "Blue Star Families" for those families with relatives serving in Iraq; and provided information on who to call for possible mosquito or standing water problems. Councilmember Weste thanked those who worked to keep Santa Clarita safe during the fire this summer and also provided information on the Newhall Revitalization Effort and the opportunity to share history and vision. Mayor Pro Tem Smyth noted that the City had completed the most recent community plan where the #1 concern was traffic and also noted the City's efforts to alleviate this problem with the recent groundbreaking for the Soledad Bridge for the Cross -valley Connector and the upcoming groundbreaking for the Bouquet Canyon bridge; also provided information on the efforts of the North County Transportation Authority regarding traffic. Mayor Kellar acknowledged staff's efforts for the renovation work done in the Council Chamber; provided information on a recent lunch with Congressmember McKeon where supporting and retaining the film industry was discussed; and commented on a recent tour of the College of the Canyons Performing Arts Center. STAFF COMMENTS Ken Pulskamp, City Manager, commented on the stellar performance of the community's safety personnel during the Foothill Fire in July and encouraged anyone interested to visit Placerita Canyon Nature Center to appreciate the job that was done. it AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Mayor Kellar and Councilmembers presented a proclamation for PTA Membership Month to Laurie Ender representing the Santa Clarita Valley Council PTA. Mayor Kellar and Councilmembers presented a certificate to Carl Goldman, owner of AM 1220 KHTS, for exemplary community service by providing up -to -the minute coverage of the Foothill Fire. Mayor Kellar and Councilmembers presented a plaque to Sgt. James Anderson for his quick thinking, resourcefulness and dedication to the community while responding to a serious accident on the Golden State Freeway. PRESENTATIONS TO THE CITY Carol Maglione, Secretary of the Santa Clarita Resource Center Board, and Jerry Citarella, President of the Board, presented a plaque to the City in recognition of the City's vision, leadership and commitment to the betterment of our community as a founder of the Resource Center. PUBLIC PARTICIPATION Addressing the Council at this time was James Shepard regarding reduction of service at Fire Station 107; and Carl Boyer and Dena Maloney representing the SCV International Program inviting attendance at their event on September 2 at the Activities Center with former U. S. Secretary of Housing and Urban Development Henry Cisneros as the speaker. STAFF COMMENTS Ken Pulskamp, City Manager, commented that the City does not pay for fire protection, property owners pay for this service through their property tax bills, with the County determining service levels. He indicated staff would be happy to contact Mr. Shepard to explain the matter further. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be added. Carl Newton, City Attorney, advised of a subsequent need item for Council consideration. Motion by Ferry, second by Smyth, to add a subsequent need item regarding a resolution pursuant to Public Contract Code Section 4107 as Item 18A, finding that there is a need for immediate consideration and that the need arose subsequent to the posting of the agenda. On roll call vote: Ayes: Ferry, McLean, Weste, Smyth, Kellar Noes: None Absent: None Motion carried. 3 APPROVAL OF AGENDA Motion by McLean, second by Ferry, to approve the agenda pulling Items 2, 3, 5, 8, 13, and 14 from the Consent Calendar and removing Item 17 from the agenda. Hearing no objections, it was so ordered. APPROVAL OF MINUTES Motion by Weste, second by McLean, to approve the minutes of the July 13, 2004 special and regular City Council meetings. Hearing no objections, it was so ordered. ITEM 1 CONSENT CALENDAR READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. ITEM 2 CONSENT CALENDAR SANTA CLARITA BLUE RIBBON YOUTH MEMORIAL DESIGN SERVICES The Blue Ribbon Youth Memorial project was approved by the Parks, Recreation, and Community Services Commission on July 10, 2003, and by City Council on August 26, 2003. The concept was also presented to, and approved by, the Castaic Lake Water Agency Board. The memorial will be built in Central Park to provide a safe venue where the public, particularly the youth, can come to remember Santa Clarita Valley youth killed in traffic - related collisions, while also serving as an educational tool to deter future deaths. Approve transfer of $26,500 from City Council Contingency Fund account number 2250-7401 to account number 7444-8110; authorize the City Manager, or designee, to enter into a contract with STV Incorporated for $36,500, subject to City Attorney approval. At the request of Councilmember Ferry, this item was pulled from the Consent Calendar. Councilmember Ferry indicated that the $26,500 was a loan to be paid back in full. ITEM 3 CONSENT CALENDAR THE BIG PICTURE COMMUNITY STRATEGIC PLAN — ADOPTION The City Council received a draft of The Big Picture Community Strategic Plan at their July 13th meeting for review. Discuss and adopt The Big Picture Community Strategic Plan. Addressing the Council on this item was Tom Surak regarding his concern for the impacts of Newhall Ranch. Ken Pulskamp, City Manager, advised that the Strategic Plan had been compiled including input from thousands of community members and highlighted the City's efforts to improve the valley's air quality. ITEM 4 CONSENT CALENDAR SANTA CLARITA VALLEY AUTOMOBILE DEALERS ASSOCIATION SHOP LOCAL PROGRAM Consideration of renewal of the public/private partnership with the Santa Clarita Valley Automobile Dealers Association shop local program. Approve $60,000 for a public/private partnership with the Santa Clarita Valley Automobile Dealers Association for continuing the Shop Local program. Authorize the City Manager to execute an agreement with the SCV Auto Dealers Association, subject to City Attorney approval. Funds are budgeted in account number 1811-8110. ITEM 5 CONSENT CALENDAR NOVEMBER GENERAL ELECTION: PROPOSITION I Consideration of supporting Proposition IA relating to local government finance. Support Proposition I relating to local government finance, which will appear on the November 2, 2004 California General Election ballot. At the request of Councilmember McLean, this item was pulled from the Consent Calendar. In response to the request of Councilrnember McLean, Mike Murphy, Intergovernmental Relations Officer, provided information on what Proposition lA would do to benefit cities. ITEM 6 CONSENT CALENDAR OFFICE OF TRAFFIC SAFETY (OTS) DUI AND TRAFFIC OFFENDER GRANT The City of Santa Clarita and the Santa Clarita Valley Sheriffs Station have been awarded, through a competitive process, a two-year grant from the State of California Office of Traffic Safety (OTS) in the amount of $311,000. This funding provides local agencies with opportunities to address traffic safety and implement innovative alcohol countermeasure strategies. Accept Office of Traffic Safety's DUI and Traffic Offender Grant in the amount of $311,000; increase estimated revenues in OTS Grant Account Number 453-5173 by $130,881 for Fiscal Year 2004-05; appropriate $130,881 in Account Number 7448; authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. ITEM 7 CONSENT CALENDAR BUREAU OF JUSTICE ASSISTANCE LOCAL LAW ENFORCEMENT BLOCK GRANT NO. 9 The City of Santa Clarita has been awarded the Bureau of Justice Assistance Local Law Enforcement Block Grant No. 9 in the amount of $29,645, contingent upon allocation of a cash match of $3,294. This funding is to provide local jurisdictions with opportunities to reduce F crime and improve public safety. Accept the Bureau of Justice Assistance Local Law Enforcement Block Grant No. 9 in the amount of $29,645, and authorize City Manager, or designee, to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval; establish estimated revenues in the Bureau of Justice Local Law Enforcement Block Grant No. 9, Account Number 108-5269 for $29,645, and Transfers In Account Number 108-6801 for $3,294; authorize $3,294 to be transferred from City Council Contingency Fund Account Number 2250-7401 to Transfers Out, and Account Number 001-9501 for the required cash match; upon award of grant, appropriate $32,939 to Account Number 74954-8001. ITEM 8 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE ADDING MUNICIPAL CODE TITLE 23 -NEIGHBORHOOD PRESERVATION Second reading of ordinances to adopt Title 23 -Neighborhood Preservation, a new title in the Municipal Code pertaining to code enforcement. City Council to conduct second readings and adopt Ordinance No. 04-7 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING CHAPTER 1.08, ADDING A NEW TITLE 23 ENTITLED "NEIGHBORHOOD PRESERVATION," AND ADDING A NEW CHAPTER 23.10 TO TITLE 23 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING GENERAL PENALTIES FOR VIOLATING THE SANTA CLARITA MUNICIPAL CODE; PROCEDURES FOR ISSUING CITATIONS; AND AUTHORIZING PROSECUTIONS'; adopt Ordinance No. 04-8 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, REPEALING SANTA CLARITA MUNICIPAL CODE CHAPTER 1.02 AND ADDING A NEW CHAPTER 23.20 TO TITLE 23 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING AN ADMINISTRATIVE CITATION PROCEDURE TO IMPOSE ADMINISTRATIVE FINES FOR VIOLATIONS OF THE SANTA CLARITA MUNICIPAL CODE'; adopt Ordinance No. 04-9 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 23.30 TO TITLE 23 OF THE SANTA CLARITA MUNICIPAL CODE REGULATING PUBLIC NUISANCES AND AMENDING SECTION 18.02.010 OF THE SANTA CLARITA MUNICIPAL CODE'; adopt Ordinance No. 04-10 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADDING CHAPTER 23.40 TO TITLE 23 OF THE SANTA CLARITA MUNICIPAL CODE ESTABLISHING PROCEDURES FOR ASSESSING AND COLLECTING ENFORCEMENT COSTS INCURRED BY THE CITY FROM ENFORCING PROVISIONS OF THE SANTA CLARITA MUNICIPAL CODE'; adopt Resolution No. 04-102 to establish a fine schedule for violations; and direct staff to transfer $23,000 from the City Council Contingency Account 2250-7401 into account 3720-8110. Addressing the Council on this item was Berta Gonzalez -Harper regarding her concerns with some provisions of the proposed ordinances. In response, Ken Pulskamp, City Manager, addressed the concerns identified. ITEM 9 CONSENT CALENDAR AWARD OF JANITORIAL SERVICES CONTRACT This item will award the bid for all required routine janitorial services, and for occasional additional and emergency cleaning services as may be required for City Hall, Field Services Facility, and various Transit Facilities. Waive the purchasing requirement of selecting the lowest qualified bidder, and approve the use of "best value" in the evaluation of responses to a bid for janitorial services; award the janitorial services contract to Lee's Maintenance Services in the amount of $188,000 per year plus annual cost increases as allowed per the contract for an initial term of three years, plus up to three additional one-year terms; authorize the City Manager or his designee to execute all contract documents, subject to City Attorney approval. ITEM 10 CONSENT CALENDAR TAX SHARING RESOLUTION FOR SANITATION DISTRICT ANNEXATION NO. 342 Los Angeles County Sanitation District Nos. 26 and 32 provide wastewater treatment services cooperatively through the Santa Clarita Valley Joint Sewerage System. To provide wastewater treatment service to property located outside of the District's service area, the boundary must be expanded through the annexation process. As part of this process, a tax -sharing resolution to provide the required funding to the Sanitation District is adopted by the public agency responsible for providing services to the subject property. Adopt Resolution No. 04-103 approving and accepting the negotiated exchange of property tax revenues resulting from Sanitation District Annexation No. 342. ITEM 11 CONSENT CALENDAR PARCEL MAP NO. 26982 (CREEKSIDE ROAD) - APPROVAL OF FINAL MAP Approval of Parcel Map No. 26982 (Creekside Road) consisting of approximately 3.96 acres, located at 23923 and 23955 Creekside Road in the community of Valencia between Valencia Boulevard and Auto Center Drive, and owned by Ted Jr. and Beth Chanock, Toni Kramer, Robert Kramer, Richard Kramer, and Robin Allen. Approve Parcel Map No. 26982 (Creekside Road); make certain findings; instruct the City Treasurer to endorse the Special Assessment Certificate on the face of the Parcel Map; and instruct the City Clerk to endorse the Certificate on the face of the Parcel Map. ITEM 12 CONSENT CALENDAR SUMMARY VACATION OF A SEWER EASEMENT ON LOT 4 OF TRACT MAP NO. 52673-03 AND A STORM DRAIN EASEMENT ON LOT 2 OF PARCEL MAP NO. 23349 W9 Rye South Realty, LLC has requested to vacate a portion of an existing sewer easement at the Wal-Mart site near the intersection of Newhall Ranch Road and Copper Hill Drive. A portion of the sewer easement is no longer needed and is considered an excess easement. Newhall Land has requested to vacate a portion of an existing storm drain easement near the intersection of Magic Mountain Parkway and Tourney Road. A portion of the storm drain has been relocated and this easement is no longer needed and is considered an excess easement. Adopt Resolution No. 04-104 for the summary vacation of a sewer easement on Lot 7 4 of Tract Map No. 52673-03, as shown and described on Exhibits "A" and "B," and of a storm drain easement on Lot 2 of Parcel Map No. 23349, as shown and described on Exhibits "C" and "D"; and direct the City Clerk to record the certified original resolution in the office of the Registrar -Recorder of the County of Los Angeles. ITEM 13 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND SECTION 12.64. 100 OF THE SANTA CLARITA MUNICIPAL CODE - PARET UNIT Ordinance amending the Santa Clarita Municipal Code regarding parking requirements for trailers and semi -trailers. Conduct second reading and adopt Ordinance No. 04-11 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 12.64.100 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING TRAILERS OR SEMI -TRAILERS' PARKING REQUIREMENTS". Addressing the Council on this item was John Redgrave representing Fastometer in support of the proposed ordinance. Also, seven written comments were received in support. ITEM 14 CONSENT CALENDAR MULTI -WAY STOP INSTALLATION - SECO CANYON ROAD AT CYPRESS PLACE Installation of multi -way stop control at the intersection of Seco Canyon Road at Cypress Place. Adopt Resolution No. 04-105 authorizing the installation of a multi -way stop control at the intersection of Seco Canyon Road at Cypress Place. Addressing the Council on this item was Stuart Waxman regarding his concern for the Seco Canyon Road and Cypress Place intersection. ITEM 15 CONSENT CALENDAR ANNEXATION OF TERRITORIES INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2004-L63, MCBEAN PARKWAY AND NEWHALL RANCH ROAD, ANNEXATION NO. 2004-L64, 25010 ATWOOD BOULEVARD, ANNEXATION NO. 2004-1,65, 22508 COPPER HILL DRIVE The City is proposing to initiate proceedings to annex these territories into Streetlight Maintenance District No. 1. Adopt Resolution No. 04-106 to initiate annexation proceedings for Annexation No. 2004-1,63 into Streetlight Maintenance District No. 1; adopt Resolution No. 04-107 to initiate annexation proceedings for Annexation No. 2004-L64 into Streetlight Maintenance District No. 1 and adopt Resolution No. 04-108 to initiate annexation proceedings for Annexation No. 2004-L65 into Streetlight Maintenance District No. 1; approve the respective Engineer's Reports; declare the City's intention to annex the territories; and set the public hearing for August 24, 2004. 8 ITEM 16 CONSENT CALENDAR SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE RELATING TO PURCHASING The Ordinance adds a provision to the Santa Clarita Municipal Code modifying the award of formal bids. The change supports local businesses by offering a "second chance" to qualifying Santa Clarita bidders to match the low bid and be awarded the contract. Conduct second reading and adopt Ordinance No. 04-12 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING CHAPTER 3.12 OF TITLE 3 OF THE MUNICIPAL CODE RELATING TO PURCHASING". ITEM 17 CONSENT CALENDAR FIRST READING OF AN ORDINANCE GRANTING AN OIL PIPELINE FRANCHISE This Ordinance extends the existing franchise agreement with Shell California Pipeline Company to the Year 2011. Through action taken earlier during the meeting, this item was removed from the agenda. ITEM 18 CONSENT CALENDAR CHECK REGISTER NOS. 26, 27, 28, 29, 30, AND 31 Approval of the Check Registers. Adopt Resolution No. 04-109 to approve and ratify for payment the demands presented in Check Registers 26, 27, 28, 29, 30, and 31. ITEM 18A — SUBSEQUENT NEED ITEM CONSENT CALENDAR RESOLUTION PURSUANT TO PUBLIC CONTRACT CODE SECTION 4107 Through action taken earlier during this meeting, this item was added to the agenda. In report, Robert Newman, Director of Transportation and Engineering Services, advised of the need for Council to designate an individual to be the final authority for hearings held pursuant to the Public Contract Code. Adopt Resolution No. 04-110 pursuant to Public Contract Code Section 4107. Motion by Weste, second by Smyth, to approve the Consent Calendar with the removal of Item 17 and the addition of Item 18A. On roll call vote: Ayes: McLean, Weste, Ferry, Smyth, Kellar Noes: None Absent: None Motion carried. ITEM 19 PUBLIC HEARINGS ANNEXATION OF TERRITORIES AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2004-L63, MCBEAN PARKWAY AND NEWHALL RANCH ROAD, ANNEXATION NO. 2004-L64, 25010 ATWOOD BOULEVARD, ANNEXATION NO. 2004-L65, 22508 COPPER HILL DRIVE Mayor Kellar opened the public hearing. Sharon Dawson, City Clerk, stated that all notices required have been provided. Council consensus to waive staff presentation. In report, Ben Jarvis, Special Districts Coordinator, advised that this is a public hearing on the approval of the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1. No requests to speak were submitted on this item. Mayor Kellar closed the public hearing. Sharon Dawson, City Clerk, advised that no protests had been received. Motion by Smyth, second by Weste, to adopt Resolution No. 04-111 to approve the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2004-L63; adopt Resolution No. 04- 112 to approve the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2004-L64, and adopt Resolution No. 04-113 to approve the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation No. 2004-L65. On roll call vote: Ayes: Weste, Ferry, McLean, Smyth Kellar Noes: None Absent: None Motion carried. ADJOURNMENT Mayor Kellar adjourned the meeting in memory of Brian Westfall at 7:43 p.m. FUTURE MEETINGS A Joint City Council/Planning Commission Study Session will be held Tuesday, September 7, 2004 at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia., Santa Clarita CA. 10 The next regular meeting of the City Council will be held Tuesday, September 14, 2004 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. ATTEST: -�- CITY CLr1,RK 04Auj¢4m it i �/i u -affix // - -