HomeMy WebLinkAbout2005-06-14 - AGENDA REPORTS - ANNUAL OVERLAY SLURRY SEAL PGM (2)CONSENT CALENDAR
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
Curtis Nay
City Manager Approval:
Item to be presented by:
DATE: June 14, 2005
SUBJECT: 2004-2005 ANNUAL OVERLAY AND SLURRY SEAL
PROGRAM, PROJECT NO. M0039 AND M0044 - AWARD
CONSTRUCTION CONTRACT
DEPARTMENT: Building and Engineering
RECOMMENDED ACTION
1. City Council award the construction contract for the 2004-2005 Annual Overlay and Slurry
Seal Program, Project Nos. M0039 and M0044, to Security Paving Company, Inc., the lowest
responsive bidder, in the amount of $4,185,687.50; and authorize a ten percent contingency
in the amount of $418,569.00;
2. Approve the expenditure of $100,000.00, from Account No. M0039302-8001 and $50,000
from Account No. M0039001-8001, for construction management services;
3. Transfer $181,105.64 from Account No. 53016302-8001 to Account No. M0039302-8001,
and transfer $23,578.66 from Account No. M0022001-8001 to Account No.
M0039001-8001;
4. Authorize the City Manager or designee to execute all project documents, subject to City
Attorney approval.
BACKGROUND
The Annual Overlay and Slurry Seal Program is an integral part of the City's pavement
management. Each year, streets are evaluated and identified for the need for asphalt overlay and
slurry seal maintenance treatments. The overlay portion of the project will resurface streets in
various areas of the City (see location maps). This will provide a smoother ride for traffic,
enhance the appearance of the roadway and surrounding area,. and extend the life of the roadway.
Slurry seal involves the surface preparation and application of emulsion slurry seal to seal cracks,
enhance skid -resistance properties, and also increase pavement life. The streets to be included in
this program are throughout the City.
To ensure efficient and proper procedures in construction, a full-time inspector must be assigned
to the project. Costs for construction inspection services were anticipated and identified in the
original budget. MNS Engineers Inc. has extensive experience in construction management and
inspection, and currently has an executed contract with the City to provide this type of service.
MNS Engineers will be responsible for the field review and inspection of the project.
Construction is estimated to be completed in 70 working days.
Staff recommends adding construction inspection services for this project to the contract with
MNS Engineers Inc., in an amount of $125,000.00.
Staff has identified savings from the FY 2002-2003 Slurry Seal Project Account No. M0022001
in the amount of $23,578.66, and requests that these funds be transferred to the 2004-2005
Annual Overlay and Slurry Seal Project Account No. M0044001. Staff is also recommending a
transfer of $181,105.64 in previously allocated Bridge and Thoroughfare Fees to the project.
On May 25, 2005, the City's Finance Division received bids for the project (see attached Record
of Bid Opening). The Engineer's Estimate for the construction of this project is $4.382 million.
The lowest bid was submitted by Security Paving Company, Inc. in the amount of $4,185,687.50.
After reviewing the bid summary, staff verified the apparent low bidder's contractor's license,
surety companies, and project references. Based on the investigation, staff recommends
awarding the construction contract to Security Paving Company Inc., the lowest responsive
bidder, in the amount of $4,185,687.50.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for the proposed 2004-2005 Annual Overlay and Slurry Seal Program have been
previously appropriated in Fiscal Year 2004-2005 in the following accounts:
General Fund
M0039001-8001
$2,330,716.00
Gas Tax
M0039201-8001
75,508.99
Prop. C
M0039205-8001
1,070,506.95
General Fund
M0044001-8001
1,000,999.96
Gas Tax
M0044201-8001
15.000.00
TOTAL $4,492,731.90
This item includes two budget transfer requests:
B&T From S3016302-8001 to M0039302-8001 $181,105.64
General Fund From M0022001-8001 to M0039001-8001 23.578.66
1 e)[IG30
$204,684.30
Approval of the budget transfer requests will bring the total project budget to $4,697,416.20
AT7ACH1vv1ENTS
Location Maps
Record of Bid Opening
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Exhibit "A"
City of Santa Clarita
Record of Bid Opening
Bid For: 2004/2005 Annual Overlay & Slurry Seal
Project No. ENG -04-05-M0039/44
Date: May 25, 2005
Time: 11:00 a.m.
Persons Present: Jon Bischetsrieder, Purchasing Agent.
Dee Monkhouse, Purchasing Technician
Bill Whitlatch, Administrative Analyst
Curtis Nay, Assistant City Engineer
Fred Bonilla, Senior Public Works Inspector
Juan Ramirez, Project Development Coordinator
Terry Brice, Assistant Engineer
CompanX
Sully -Miller Contracting
Granite Construction
Silvia Construction
Securitv Paving Co.
Palp Inc./dba Excel Paving
Apparent Low Bidder: Security Paving Co.
Attest:
Jon Bischetsrieder, Purchasing Agent
Santa Clarita, CA
Purch/intranet docs05/ENG-04-05-M0039/44
Amount
$4,482,312.50
$4,992,992.00
$4,332,236.00
$4,185,687.50
$4,280,551.00