HomeMy WebLinkAbout2005-10-25 - AGENDA REPORTS - GOLDEN WEST CONTR RENEWAL (2)Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: William Wittkopf
DATE: October 25, 2005
SUBJECT: GOLDEN WEST K-9 SECURITY CONTRACT RENEWAL AND
AMENDMENTS FOR FISCAL YEAR 2005/2006
DEPARTMENT: Public Works
RECOMMENDED ACTION
1. City Council authorize the renewal of the current contract for security services with Golden
West K-9 for an amount not to exceed $308,202.50 per year, plus annual consumer price
index increases.
2. Authorize the City Manager or designee to execute all documents for the subsequent renewal
terms of this agreement, subject to City Attorney approval.
BACKGROUND
In November 2003, the City entered into a one-year contract (No. 03-00484) with Golden West
K-9 (GWK9) for the provision of security services. This contract also allowed for five (5)
additional one-year terms, renewable at the City's option, and if mutually agreeable to both
parties.
GWK9, a business located in Santa Clarita, was initially selected through the competitive bid
process. GWK9 currently holds an active Private Patrol Operator's license, which is in good
standing with the California Bureau of Security and Investigative Services. This company has
provided excellent service to the City throughout the current contract period. Their staff is
well-qualified and knowledgeable of the City's standards for security services, and has been
responsive in meeting the City's needs on both a day-to-day and an emergency basis. Staff is
confident that this firm has the experience and personnel available to continue to meet the City's
needs for security services.
Nil I N, 1F�
Funds for this contract are currently budgeted in Fiscal Year 2005-2006 in Account Nos.
4804-8007 (City Hall), 4803-8007 (Metrolink Stations), 7335-8001 (Parks Maintenance), and
7321-8001 (Sports Complex). Last year's total routine service cost of $297,678.25 was increased
by $10,524.25 to $308,202.50 to adjust for the Consumer Price Index increase of 3.5 percent.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this expenditure in the amount of $308,202.50 are currently, and have historically
been, budgeted in Account Nos. 4804-8007 (City Hall), 4803-8007 (Metrolink Stations),
7335-8001 (Parks Maintenance), and 7321-8001 (Sports Complex).
ATTACHMENTS
Amended Pricing Sheet
Amendment No. Three to
Agreement No. 03-00396
Exhibit C - Amended Pricing Sheet
Routine Services:
1. City Hall building service, based on 2,530 hours
(2,530 hours x $13.34 per hour)
2. Metrolink Facilities based on 22,020 hours
(22,020 hours x $12.28 per hour)
3. Park Facilities lock up on weekends and designated
(205 hours per year x $19.74 per hour)
(104 days on weekends + 12 holidays = 116 days)
4. List any other mandatory or minimum charges that may
TOTAL - ROUTINE SERVICE COST:
$ 33.750.20
$ 270.405.60
$ 4.046.70
$ -0-
S 308,202.50
Additional and Emergency Services:
I . Cost per guard hour of on-site services at any location
Metrolink, Parks, Other $ 12.28
City Hall $ 13.34
2. Cost per guard hour of on-site service for holidays
Metrolink, Parks, Other $ 18.40
City Hall $ 20.01
(Those listed in the specs as not requiring guard service)
($12.28 per hour x 1.5 OT rate = $18.40 per hour)
($13.34 per hour x 1.5 OT rate = $20.01 per hour)
3. Cost per hour for vehicle patrol service. $ 19.74
Estimated time required per facility to complete
Vehicle patrol. 6 min.
4. Minimum charge for emergency response service
Metrolink, Parks, per hour $ 18.40
City Hall, per hour $ 20.01
(See Section C, 5 & 6 for definition)
(See OT rate as detailed in item 2 above)
5. Cost per guard hour crowd control on foot $ 12.28
6. Cost per guard hour crowd control with vehicle $ 20.44
7. Alarm Response: Monday thru Friday between 5 p.m. - 6 a.m. $ 10.67
and on Saturday and Sunday all day, cost per call out.
(No monthly charge / $10.67 per response / call out)
8. Park Facilities lock up on Monday thru Friday $ 8.607.12
(Estimate 436 hours x $19.74 per hour)
(Monday thru Friday excluding weekends & holidays = 249 days)