HomeMy WebLinkAbout2005-11-08 - AGENDA REPORTS - HEAVY DUTY DUMP TRUCK CONTR (2)Agenda Item: 6
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Jon Bischetsrieder
DATE: November 8, 2005
SUBJECT: AWARD CONTRACT FOR THE PURCHASE OF ONE
HEAVY-DUTY DUMP TRUCK
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1. City Council award a contract to Boemer Truck Center for the purchase of a diesel -fueled
heavy-duty dump truck, for an amount not to exceed $150,117.19. Appropriate $70,617.19
from Gas Tax Fund balance to Account No. 4811-8615. The remaining $79,500 is budgeted
in Account Nos. 4811-8615 and 4811-8610.
2. City Council authorize the City Manager, or his designee, to sign all documents, subject to
City Attorney approval.
BACKGROUND
The City Council approved the purchase of a heavy-duty dump truck in the FY 2005/2006
budget. In keeping with the desire to pursue alternative -fueled vehicles, staff issued bids on two
occasions, in August and October of 2003, seeking to purchase a CNG -fueled dump truck. In
both cases, responses did not offer suitable vehicles or were almost double the allowed budget.
Investigations revealed some manufacturers were not certifying engines for CNG due to sporadic
demand, and others were offering only high -demand vehicles, such as buses, trash trucks, or
street sweepers in CNG versions. This latest bid also sought a CNG option, but none was
presented.
The Invitation to Bid was published three times, from July 24, 2005 to July 31, 2005.
Notifications were sent to 25 suppliers on file. The Invitation to Bid was hand -delivered to three
local dealers and one dealer who requested an opportunity to bid. Additionally, 22 dealers
downloaded the bid package from the City's website.
APPROVED
Two suppliers submitted responses opened by the Purchasing Agent on September 1, 2005, and
the results of the bids are shown below:
Vendor Location Bid
Boemer Truck Center Pacoima, CA $150,117.19
Peck Road Truck Center Whittier, CA No Bid
Staff reviewed the responses and finds the low bid from Boerner to be the lowest responsive,
responsible bid.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Sufficient funds were budgeted and are available in account numbers 4811-8615 and 4811-8610
for FY 2005/2006. An additional $70,617.19 is proposed for appropriation from Gas Tax Fund
balance to Account No. 4811-8615 to fund the remaining costs of the purchase.