HomeMy WebLinkAbout2005-01-11 - AGENDA REPORTS - JANITORIAL CONTR (2)Agenda Item: _ JAW
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Jon Bishestrieder
DATE: January 11, 2005
SUBJECT: AWARD OF JANITORIAL CONTRACT FOR VARIOUS PARKS
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
1) City Council award the janitorial contract to Bell Building Maintenance Company, for various
parks in Santa Clarita, in the amount of $122,871.60, and authorize a contingency of 10% of
the award, or $12,287.00.
2) City Council authorize the City Manager or designee to execute all contracts documents,
including the authority to approve three additional one-year extensions, subject to City
Attorney approval.
BACKGROUND
Currently, the City contracts with Bell Building Maintenance Company for janitorial services for
the various parks in Santa Clarita. Periodically, Purchasing reviews this contract for rebid.
In August, staff advertised Bid #PS -04-05-03 to solicit bids for janitorial services for Parks'
facilities. A mandatory walk-through was held. Seven vendors submitted bids, which were
opened and read by the Purchasing Agent on September 21, 2004.\
MWE M
The multiple criteria selection system used to review the bids is based on four areas of
significance, which demonstrate each bidder's ability to provide janitorial services as required
per the bid specifications. The weighted selection criteria included annual cost of services,
demonstration of ability, verification of references, and results of on-site cleaning evaluations.
Community feedback over the years has emphasized the importance of high standards of
cleanliness in park facilities. The selection criteria and weights reflect this emphasis. Though
lower bids were competitive in some areas, Bell Building Maintenance Company's bid was
evaluated higher overall, even factoring in the higher cost.
After evaluating the responsive bids using the established criteria and an associated point system,
staff has determined the bid submitted by Bell Building Maintenance Company will provide the
best value to the City for the services requested. Bell Building Maintenance Company's bid of
$10,239.30 per month was reviewed for accuracy and conformance to the contract documents
and found to be complete.
FISCAL IMPACT
FY 04/05 funds in the amount of $135,158.60 for this expenditure are budgeted in account
number 7321-8001.
ALTERNATIVE ACTION
1) Reject all bids and rebid.
2) Other action as determined by the City Council.
ATTACHMENTS
None.
Various Parks in
Santa Clarita
Vendor
Location
Bid (per month)
Score
Bell Building Management
Mission Hills
$10,239.30
74.36
Grace Building Management
Los Angeles
S 6,830.00
68.82
US Metro Group
Los Angeles
$ 6,739.07
68.40
Comeland Maintenance Co.
Los Angeles
$ 7,954.00
68.04
Dexter Enterprises
Oxnard
$26,336.36
54.27
Lee's Maintenance Service
Van Nuys
$13,752.32
54.05
United Maintenance
Los Angeles
$ 9,291.00
53.67
The multiple criteria selection system used to review the bids is based on four areas of
significance, which demonstrate each bidder's ability to provide janitorial services as required
per the bid specifications. The weighted selection criteria included annual cost of services,
demonstration of ability, verification of references, and results of on-site cleaning evaluations.
Community feedback over the years has emphasized the importance of high standards of
cleanliness in park facilities. The selection criteria and weights reflect this emphasis. Though
lower bids were competitive in some areas, Bell Building Maintenance Company's bid was
evaluated higher overall, even factoring in the higher cost.
After evaluating the responsive bids using the established criteria and an associated point system,
staff has determined the bid submitted by Bell Building Maintenance Company will provide the
best value to the City for the services requested. Bell Building Maintenance Company's bid of
$10,239.30 per month was reviewed for accuracy and conformance to the contract documents
and found to be complete.
FISCAL IMPACT
FY 04/05 funds in the amount of $135,158.60 for this expenditure are budgeted in account
number 7321-8001.
ALTERNATIVE ACTION
1) Reject all bids and rebid.
2) Other action as determined by the City Council.
ATTACHMENTS
None.