HomeMy WebLinkAbout2005-09-27 - AGENDA REPORTS - LIGHT DUTY TRUCK CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
Agenda Item: _
CITY OF SANTA CLARITA
AGENDA REPORT
Jon Bischetsrieder
City Manager Approval:
Item to be presented by:
September 27, 2005
AWARD THE CONTRACT FOR THE PURCHASE OF SEVEN
LIGHT-DUTY TRUCKS
Administrative Services
RECOMMENDED ACTION
City Council award a contract to Lake Chevrolet for the purchase of seven light-duty trucks,
for an amount not to exceed $145,551.87, from account numbers 2260-8615, 2310-8615,
5711-8615, and 7456-8615.
2. Authorize the transfer of funds in the amount of $12,371 from account number 7411-7011
and in the amount of $11,248 from account number 7456-8110 into 7481-8615.
BACKGROUND
The City Council approved the purchase of six light-duty trucks in the FY 2005/2006 budget.
The Invitation to Bid was published three times, from July 24 to July 31, 2005. Notifications
were sent to the Chamber of Commerce, VIA, and 47 suppliers on file.
The complete Invitation to Bid package was hand delivered by the City Manager and the
Economic Development Manager to seven local dealers. This bid was conducted in compliance
with the Support of Santa Clarita Businesses program. Additionally, 23 dealers downloaded the
bid, package from the City's website, and five dealers requested a bid package by mail. Four
dealers submitted responses opened by Purchasing on September 1, 2005, and the results of the
bids for six items follow:
Vendor
Location
Reynolds Buick GMC Covina $108,382.20 partial bid (5 of 6)
'FRi ED
Frontier Toyota Santa Clarita $120,850.30 partial bid (4 of 6)
Lake Chevrolet Lake Elsinore $122,274.87
Paradise Chevrolet Ventura $135,161.90
The bid from Reynolds Buick GMC did not include pricing for vehicle item #4. The bid from
Frontier Toyota did not include pricing for items #1 and #4. Additionally, the overall vehicle
pricing from Reynolds and Frontier for the vehicles available was higher than the bid of Lake
Chevrolet. The bid submission from Lake Chevrolet met all essential bid requirements. Staff
finds the response from Lake Chevrolet to be the lowest responsive and responsible bid. Staff
has also identified the need for a seventh vehicle, an additional quantity of Item #1, 12 -passenger
van. The total award reflects the additional cost of a second van.
ALTERNATIVE ACTIONS
1. Reject all bids and rebid.
2. Other action as determined by the City Council.
FISCAL IMPACT
Funds for six vehicles in the amount of $151,800 were budgeted in account numbers 2260-8615,
2310-8615, and 5711-8615 for FY 2005/2006.
Funds for the seventh vehicle have been budgeted in FY 2005-06 in account numbers 7411 and
7456, to be transferred in the amount of $11,248 from account number 7456-8110 and $12,371
from account number 7411-7011 for a total of $23,619 to the equipment vehicle account number
7481-8615.