HomeMy WebLinkAbout2005-09-13 - AGENDA REPORTS - MUNICODE AMEND PURCHASING (4)Agenda Item: 16)
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Jon Bischetsrieder
DATE: September 13, 2005
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE
AMENDING THE MUNICIPAL CODE REGARDING
PURCHASING
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council conduct second reading and adopt an ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING
CHAPTER 3.12 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING
PURCHASING."
BACKGROUND
Staff periodically reviews the Municipal Code regarding Purchasing to ensure the Code reflects
effective policy and public agency best practices. As a result, two changes are proposed. The
first change adds wording to the Support of Local Businesses Program to cover additional
business opportunities. The second addresses the issue of Information Technology acquisition.
A review of the Support Santa Clarita Businesses program revealed an opportunity to expand the
program to cover the solicitation of some services. The proposed change extends the program to
include non-professional services.
In recent years, the City of Santa Clarita has made increasingly large investments in Information
Technology goods and services. This investment has reaped significant benefits across a wide
range of services, such as GIS, the City's web presence, and data and records management. As
expenditures have increased, staff has encountered situations involving the volatile nature of
Information Technology procurement that the existing City procedures were not designed to
accommodate.
Adopted: , os- 1:5-
A review of other agencies has demonstrated recognition of the unique nature of Information
Technology purchases. The State of California, for example, has a chapter of the Public Contract
Code devoted solely to the procurement of Information Technology goods and services. Other
cities exclude IT goods and services from bidding to varying degrees.
Purchasing and Technology Services staff worked together to develop procedures that allow
Technology Services to respond to market conditions. The procedures will permit City staff to
perform the acquisition of information technology goods and services using the informal bidding
procedures outlined in the Municipal Code. While this change waives the formal bidding
process, all resulting contracts exceeding $50,000 will be brought to the City Council for
approval and award. Staff believes the policy represents a good balance between flexibility and
accountability and recommends adoption.
ALTERNATIVE ACTIONS
Other action as determined by Council.
FISCAL IMPACT
No direct fiscal impact is expected as a result of this action. Implementation may result in lower
overall costs for some procurements.
ATTACHMENTS
Ordinance