HomeMy WebLinkAbout2005-02-08 - AGENDA REPORTS - NEWHALL CREEK CLEARING (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: — 4+
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
February 8, 2005
Robert Newman
EMERGENCY CHANNEL CLEARING OF NEWHALL CREEK
AND EMERGENCY WORK AT SAND CANYON WASH AT THE
LOST CANYON BRIDGE
Building and Engineering
RECOMMENDED ACTION
City Council:
1) Find that there is sufficient evidence that the urgency of this situation will not permit the delay
of competitive bidding for the contractual services being performed;
2) Appropriate a $270,000 grant from the State Office of Emergency Services to the Storm Drain
Transfer Account No. M0032453;
3) Appropriate a $180,000 grant from the United States Department of Agriculture Natural
Resources Conservation Service (NRCS);
4) Increase anticipated revenue Account No. 001-6714 by $30,600;
5) Appropriate $40,000 from the City Council Contingency Account No. 2250-7401 to Account
No. M0032001; and
6) Authorize the City Manager or designee to increase the scope of work of the emergency
contract with Jimmie D. Foster Grading to provide storm related clean up.
APPROWED
BACKGROUND
At the January 25, 2005 City Council meeting, the City Council awarded an emergency contract
to Jimmie D. Foster Grading for the excavation of Newhall Creek. The work in the channel was
completed on February 4. Staff continues to identify means to deal with the removal of debris
temporarily stockpiled at 13th Street. Since the recent storms that caused this damage resulted in
a federal emergency declaration, the State Office of Emergency Services will pay for 75 percent
of the expenses that the City incurs for clean up efforts. Staff has anticipated that recovery
efforts for Phase I of this project will total $360,000; therefore, OES will pay for expenses in the
amount $270,000.
Also at the January 25, 2005 meeting, the City Council authorized the City Manager to execute a
contract with the United States Department of Agriculture Natural Resources Conservation
Service (NRCS), which would provide funding for additional storm clean up efforts. Since that
action, a contract with the NRCS has been executed. This agreement, for Phase II of the project,
stipulates that the described work is to be constructed at an estimated cost of $180,000. It further
states that the City will provide 25% of the construction cost through a cash contribution and
in-kind services. The cash contribution is 17 percent of the cost of performing the work, totaling
$30,600.
Staff has been in contact with representatives of the Polynesian Mobile Home Park LLC. The
Park's representatives have granted permission to the City and Jimmie D. Foster Grading to enter
onto their property and perform the necessary work. The representatives of Polynesian Mobile
Home Park have indicated that they will provide the City with the $30,600 cash contribution to
assist with the required repairs. Staff is requesting that a capital project account number be
established for this project, and that all funds be appropriated to that account in order to track and
monitor these expenses.
Based upon public comment received at the January 25, 2005 City Council meeting and
subsequent field inspection, staff is working on a plan and schedule for the completion of repair
work to the Sand Canyon Bridge at Lost Canyon, known as Phase 11 of the project. Staff is
seeking City Council approval to authorize Jimmie D. Foster Grading to perform this emergency
work at the cost of $40,000, and is also seeking approval to use the City Council Contingency
funds for this expense. The contractual service is subject to City Council approval of this action.
The urgency of this situation will not permit the delay of competitive bidding for the contractual
services being performed.
ALTERNATIVE ACTIONS
No alternative action has been identified by staff.
FISCAL IMPACT
The following chart illustrates the fiscal impact of the emergency excavation efforts:
Proiect
Newhall Creek, Phase I
Newhall Creek, Phase U
Lost Canyon Road at
Sand Canyon, Phase III
ATTACHMENTS
Proiected Cost Funding and Source
$360,000 State Office of Emergency
Services, $270,000; City Storm Drain
Account, $90,000
$180,000 Property Owner, $30,600; NRCS,
$135,000; City in-kind, $14,400
$40,000 City Council Contingency
Copy of Letter from Polynesian Mobile Home Park, LLC
L.D. Flickinger Co.
P.O. Box 989
Acton, California 93510
661-268-8078
Fax 661-268-8674
January 26, 2005
Harry Corder
City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, CA 91355
Re: United States Department Of Agriculture
Natural Resources Conservation Services
Cooperative Agreement- Locally Awarded Contract.
Dear Mr. Corder:
We the L.D. Flickinger Co. represent the owner of Polynesian Mobile home Park LLC.
We therefore will give permission to the contractor the City of Santa Clarita hires to enter on and work
within the property known as Polynesian Mobile Home Park, 23450 San Fernando Rd. Newhall CA
91321. This contractor will and should work within the scope of the above mentioned agreement
between the city of Santa Clarita, Polynesian Mobile Home Park and said contractor. The provisions
stated on page 10 items 1-4 of this agreement are accepted by the Polynesian Mobile Home Park and the
Polynesian Mobile Home Park LLC. At such time as requested by the City of Santa Clarita a check in
the amount of $30,600.00 will be issued by the Polynesian Mobile Home Park through it's agent L.D.
Flickinger Company. This check will represent the required amount as specified in the agreement, page
I paragraph B number 1.
Agent: Polynesian Moli le Honjie Park LLC
CC: Polynesian MobilcklLoxw'Park LLC
Est. 1948