HomeMy WebLinkAbout2005-03-22 - AGENDA REPORTS - PR&CS SEASON BROCHURE CONTR (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: _ 9
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval
Item to be presented by:
March 22, 2005
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Jon Bischetsrieder /��
AWARD CONTRACT FOR DESIGN, PUBLISHING, AND
DISTRIBUTION OF PARKS, RECREATION, AND
COMMUNITY SERVICES QUARTERLY SEASONS BROCHURE
Administrative Services
RECOMMENDED ACTION
1) City Council award the contract to Creel Printing Company of California, Inc. for the printing
and distribution of "Seasons, " in the amount of $74,876.00. Costs are per year for an initial
term of one year, plus up to three additional one-year terms.
2) Authorize the City Manager, or his designee, to execute all contract documents, including the
authority to approve three additional one-year extensions, subject to City Attorney approval.
BACKGROUND
Periodically, purchasing reviews armual contracts for rebid. Parks, Recreation and Community
Services, along with Purchasing staff, determined that it would be beneficial to bid the publishing
contract for the "Seasons" brochure this year. The Invitation to Bid was published three times,
from January 23, 2005, through January 30, 2005. Notifications were sent to the Chamber of
Commerce, VIA, and seven printing vendors on file. The Invitation to Bid was distributed to 29
vendors who requested an opportunity to bid. Four printing vendors submitted bids opened by
the Purchasing Agent on February 22, 2005, and the results are shown below.
Vendor
Creel Printing Company of California, Inc.
RLF Publishing
Q -Press
Modem Graphics
Location Bid
La Canada, CA
$74,876.00
Thousand Oaks, CA
$75,600.00
Pasadena, CA
$81,040.00
City of Industry
$95,624.00
R 1 0 WF
AAKLI� P P n
The multiple criteria selection system used to review the bids was based on four areas of
significance which demonstrate each bidder's ability to provide the design, publishing, and
distribution services for the Seasons brochure, as required per the bid specifications. The
weighted selection criteria include quality of past work, price, reliability of past work, and
experience (including business longevity).
After evaluating the responsive bids using the established criteria and an associated point system,
staff has determined the bid submitted by Creel Printing Company of California, Inc., will
provide the best value to the City for the services requested. Creel's bid of $74,876.00 annually,
was reviewed for accuracy and conformance to the contract documents and found to be complete.
ALTERNATIVE ACTIONS
1) Reject all bids and rebid.
2) Other action as determined by the City Council.
FISCAL IMPACT
FY 04/05 funds in the amount of $74,876.00 for this expenditure are budgeted in account number
7213-7308.