HomeMy WebLinkAbout2005-07-12 - AGENDA REPORTS - RECORDS RETENTION SCHEDULE (2)Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval: —
Item to be presented by: Sharon Dawson
DATE: July 12, 2005
SUBJECT: RECORDS RETENTION SCHEDULE
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council adopt a resolution approving the City of Santa Clarita Records Retention Schedule.
BACKGROUND
On September 14, 1993 the City Council adopted Resolution 93-119 authorizing the
implementation of a Records Retention Schedule and establishing the Records Management
Program. The City of Santa Claris award-winning Records and Information Management
(RIM) Program is comprised of several components of which records retention/disposition is
paramount.
The Records Retention Schedule establishes guidelines for the disposition of City records and
includes the parameters set forth by Section 34090 et seq. of the Government Code of the State
of California. This schedule allows for the removal of numerous records for cost-effective and
efficient operation of the government of the City of Santa Clarita, and compliance with the
guidelines of this document helps to protect the City by demonstrating documented, procedural
means of disposing of any City record which has served its purpose and is no longer needed for
administrative, fiscal, historical or legal purposes.
Over time, this schedule has been amended to include input from staff and compliance with state
and federal regulations. It is staffs intent to bring the City of Santa Clarita Records Retention
Schedule to the City Council no less than once every five years for approval.
�oP,� APPROWED
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
None by this action.
ATTACHMENTS
Resolution