HomeMy WebLinkAbout2005-07-12 - AGENDA REPORTS - ST SWEEPING SERVICES (2)Agenda Item• o �"
CITY OF SANTA CLARITA
AGENDA REPORT
SUBSEQUENT NEED City Manager Approval:
Item to be presented by: Travis Lange
DATE: July 12, 2005
SUBJECT: CITYWIDE STREET SWEEPING SERVICES
DEPARTMENT: Field Services
RECOMMENDED ACTION
1) Rescind the previous action in awarding the street sweeping contract to Nationwide
Environmental Services (NES); NES has refused to sign the contract.
2) City Council award a contract to C1eanStreet, based on Option B, in
an amount not to exceed $645,116 annually. Agreement is for a three-year term with a
possible one-year extension.
3) Authorize the City Manager or designee to sign a contract, and renewal subject to City
Attorney review.
BACKGROUND
The Invitation to Bid requested pricing for two options. Option A consisted of sweeping once
weekly. Option B consisted of sweeping every other week, except during the four peak months
identified by the City, during which time sweeping will be done once per week. Three suppliers
submitted bids for citywide street sweeping services and those bids were opened by Purchasing
on June 15, 2005. The results of the bids are shown below:
Vendor
Nationwide Environmental
CleanStreet
AV Environmental
Location Bid Option A
Norwalk $652,599.49
Gardena $797,358.00
Santa Clarita $19190,168.00
Bid Option B
$652,599.49
$645,116.00
$635,635.00
Staff from the Environmental Services Division of the Field Services Department evaluated each
of the bid responses. Staff determined the lowest cost bid from Nationwide Environmental
Services satisfied all required criteria and that Option A provided the best value.
Nationwide Environmental Services has chosen not to sign the contract with the City due to Air
Quality Management District (AQMD) Rule 1186.1. Compliance with this rule was a
requirement of the Invitation to Bid, however, Nationwide has concerns regarding the fueling
options for alternative fuel vehicles in the Santa Clarita Valley. In a letter to the City from
Nationwide Environmental Services dated July 11, 2005, they state, "The lack of an approved
TICR from the SCAQMD and the absence of a fueling station for alternative -fueled vehicles
makes it impractical for NES to enter into this sweeping contract." The TICR is a Technical
Infeasibility Certification Request that allows for an exemption from Rule 1186.1. The AQMD
denied a request for a TICR and the City will have a fueling station at the Transit Maintenance
Facility in August.
C1eanStreet's Option B bid is the next highest rated bid out of the three bids the City received.
C1eanStreet has informed staff they have alternative fuel vehicles that comply with Rule 1186.1
and they can begin sweeping the City's streets as early as Monday, July 19, 2005.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $657,390 annually have been budgeted in account number 5720-8059.