HomeMy WebLinkAbout2005-06-28 - AGENDA REPORTS - STREET SWEEPING CONTR (2)CONSENTCALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: — 5r
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
June 28, 2005
Jon Bischetsrieder
AWARD CONTRACT FOR STREET SWEEPING SERVICES
Administrative Services
RECOMMENDED ACTION
1) City Council award a contract to Nationwide Environmental Services, based on Option A, in
an amount not to exceed $652,599.49 annually. Agreement is for a three-year term with a
possible one-year extension.
2) Authorize the City Manager or designee to sign a contract and renewal subject to City
Attorney review.
BACKGROUND
Because the City of Santa Clarita places a high emphasis on quality, staff utilized the "Multiple
Criteria" bid process in accordance with the Municipal Code. This process allows for the
inclusion of other criteria, in addition to price, into the selection of the contract providing the best
benefit to the City.
The selection criteria used consisted of the following:
• Contractor's experience
• Evidence of comparable experience
• Evidence of good standing
• Equipment inventory
• Staff
• Cost
APPROVED
The Invitation to Bid requested pricing for two options. Option A consisted of sweeping once
weekly. Option B consisted of sweeping every other week, except during the four peak months
identified by the City, during which time sweeping will be done once per week.
The Invitation to Bid was published three times, from May 15 to 22, 2005 and published on the
City's website. Notifications were sent to the Chamber of Commerce, VIA, and 14 suppliers on
file. The Invitation to Bid was distributed to 13 suppliers who requested an opportunity to bid.
Three suppliers submitted bids opened by Purchasing on June 15, 2005, and the results of the
bids are shown below:
Vendor
Location
Bid Oation A
Bid Option B
Nationwide Environmental
Norwalk
$652,599.49
$652,599.49
Clean Street
Gardena
$797,358.00
$645,116.00
AV Environmental
Santa Clarita
$1,190,168.00
$635,635.00
Staff from the Environmental Services Division of the Field Services Department evaluated each
of the bid responses. Staff found the lowest cost bid from Nationwide Environmental Services
satisfied all required criteria and that Option A provided the best value.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds in the amount of $652,599.49 have been requested in the Fiscal Year 2005/2006 budget in
account number 5720-8059.