HomeMy WebLinkAbout2005-04-12 - AGENDA REPORTS - TMF BUS CANOPY CONTR (2)Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
.7
DATE: April 12, 2005
SUBJECT: TRANSIT MAINTENANCE FACILITY, PROJECT NO. F0003 -
AWARD THE DESIGN -BUILD CONTRACT FOR THE
PHOTOVOLTAIC (SOLAR) BUS CANOPY SYSTEM
DEPARTMENT: Building and Engineering
RECOMMENDED ACTION
City Council award the design -build contract for a photovoltaic (solar) canopy system to Fedcon
General Contractors as an additional service to Contract No. 03-00512 for the Transit
Maintenance Facility, Project No. F0003, in an amount not to exceed $1,377,562.41; increase
revenue Account No. 801-6714 by $511,929.00, which represents the maximum reimbursement
amount due to the City; appropriate $511,929.00 to Account No. F0003801; and authorize the
City Manager or designee to execute all documents, subject to City Attorney approval.
BACKGROUND
On November 25, 2003, the City Council awarded the construction of the Transit Maintenance
Facility (TMF) project to Fedcon General Contractors (Fedcon). The project is currently under
construction.
On November 18, 2004, the City submitted an application to Southern California Edison's Self
Generation Incentive Program, seeking funds to install a photovoltaic, or solar, bus canopy
system at the TMF. Edison's program provides financial incentives for the installation of "self
generation" equipment to lessen electricity loads on power grids. Santa Clarita's application was
approved, and Edison reserved $511,929.00 to reimburse the City upon completion of the
proposed canopy system.
The TMT is environmentally sensitive, and uses state-of-the-art energy efficiency and sustainable
building methods. A solar canopy system will enhance the project's sustainable design and create
several added benefits. The proposed canopy system would be located in the bus parking lot of
the Transit Maintenance Facility, as illustrated on the attached site plan.
P'RO ED
The solar canopy system would serve three purposes:
• The canopy will produce useable electric energy through the panels. This energy can be
used on site, reducing the TMF's electrical utilities cost by approximately $30,000 a year.
• The canopy will shade 20 commuter buses, reducing the amount of cooling needed prior
to bus operation, resulting in a savings of approximately $16,000 a year in costs
associated with cooling buses in preparation for passengers.
• The canopy will help the staff obtain a higher Leadership in Energy and Environmental
Design (LEED) rating for the TMF. When complete, this project will likely be the first
LEER certified project in the City of Santa Clarita.
On January 28, 2005, Fedcon submitted two proposals to the City in accordance with the Request
for Proposals for construction of the canopy system. An evaluation panel was formed, consisting
of the TMF construction management consultant, and staff members from Capital Improvement
Projects, Environmental Services, and Field Services. The panel received and evaluated two
technical proposals from the following design -build teams:
Comnanv
Global Solar Energy, Inc. / Fedcon
California Green Design, Inc. / Fedcon
Location
Tucson, AZ / Santa Clarita, CA
Encino, CA / Santa Clarita, CA
Staff recommends awarding the design -build contract to the team of Global Solar Energy and
Fedcon in an amount not to exceed $1,377,562.41 for the design, installation, and commission of
the bus canopy system. By awarding the design -build contract to Fedcon as an additional service
to its existing contract, staff is able to ensure the project coordination needed to complete the
TMF on schedule. In addition, under this contract, the contractor will maintain the photovoltaic
modules and the bus canopy structure for a five-year period.
ALTERNATIVE ACTIONS
1. Reject all proposals.
2. Other action as determined by the City Council.
FISCAL IMPACT
The cost to design and install the canopy system will be $1,377,562.41. Edison has committed to
a reimbursement to the City in the amount of $511,929.00, requiring the City to pay for the
remaining $865,633.41 to complete the canopy.
Project funds in the amount of $20,707,123.72 have previously been approved by the City
Council for Fiscal Year 2004-2005 in the following accounts:
F0003203 $ 223,075.19
F0003205 1,083,523.67
F0003206 5,116,860.00
F0003453 767,227.27
F0003801 13.516.437.59
Total $20,707,123.72
Sufficient Transit Maintenance Facility project funds within the existing construction
contingency allocation are available to pay for the canopy system. No additional funding is
needed to pay for the design and installation of the system. The appropriation of the funds from
Edison into Account No. F0003801 would bring the current year budget to $21,219,052.72.
ATTACHMENTS
SCE Grant Confirmation Letter
Site Plan
SOUTHERN CALIFORNIA
MISON®
An EDISON INTERNATIONAL® Company
November 29, 2004
Carla Ann Callahan
City of Santa Clarita
23920 Valencia Blvd. #300
Santa Clarita, CA 91355
RE: Self -Generation Incentive Program, Reservation Request No. SGIP04-284 — "City
of Santa Clarita" RR (Please reference this number with all correspondence)
Dear Ms. Callahan:
Your application is conditionally approved and an incentive of $511,929 is conditionally
reserved pending your submittal of, and our approval of, the Proof of Project
Advancement submittal. Your eligible project costs are $1,300,000. Please see the
required Proof of Project Advancement information outlined in 4.3.2 of the Program
Manual. You will be installing a 113.762 kW PV system.
Net generator output meters are required for all SGIP installations. Costs for metering
normally required by the electric utility, in accordance with its Rules, shall be borne by
the customer. Specifications for the net generator output meter can be found on SCE's
Electrical Service Requirements (ESR) book on our website (The pertinent metering
information is located in Sections 5, 6 and 7).
You are reminded that if the Proof of Project Advancement submittal is not received on
or before, February 27, 2005, the reservation will be cancelled. Additionally, the
estimated site demand must materialize before or concurrent with system operational date
per SGIP handbook section 2.4.6.3. Please note that due to the high unit cost of
$11,427.37/kW, the eligible project costs will be revievyed in detail at the ICF stage. If
you have any questions, please feel free to call me at 626-302-8436.
Sincerely, w9e
Howard Green
Program Manager
Self -Generation Incentive Program
Enclosures: Self Generation Incentive Contract
Project Cost Breakdown Worksheet
Proof of Project Checklist
2131 Walnut Grove Ave.
Rosemead, CA 91770
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