HomeMy WebLinkAbout2005-01-11 - AGENDA REPORTS - TMF FURNISHINGS CONTR (4)Agenda Item: 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by: Jon Bischetsrieder
DATE: January 11, 2005
SUBJECT: AWARD CONTRACT FOR PURCHASE OF FURNISHINGS FOR
THE TRANSIT MAINTENANCE FACILITY (TMF)
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council approve the order with Steelcase under U.S. Communities contract number
RQOI-411313-16E in an amount not to exceed $369,700.27, and include a 10% contingency
from account numbers F0003801 and F0003205.
BACKGROUND
The City Council approved the construction of the Transit Maintenance Facility (TMF), which is
nearing completion. The new IMF has necessitated a large purchase of furnishings to outfit the
facility. Examination of various alternatives indicated placing an order against a large national
contract "piggybacking" would provide the best pricing to the City. The City Council approved
this method of contracting at the July 11, 1995 Council meeting.
U.S. Communities Government Purchasing Alliance (U.S. Communities), in cooperation with
the U. S. Conference of Mayors, National Association of Counties, and National League of
Cities, works with key government agencies to competitively award contracts for materials and
services of common interest to government agencies. U.S. Communities worked with the
County of Fairfax, Virginia to solicit providers of office furnishings. As a result of a competitive
Request for Proposal, Steelcase was awarded a contract for various office furnishings on
January 17, 2001. This contract has been extended through January 16, 2005.
City Staff has evaluated the pricing and terms offered under the U.S. Communities contract and
finds it to provide the best value to the City,
I I I
ALTERNATIVE ACTIONS
Other action as determined by City Council.
FISCAL IMPACT
Fiscal year 2004/2005 funds in the amount of $406,670.27 are budgeted in account numbers
F0003801 and F0003205.