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HomeMy WebLinkAbout2005-01-11 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 11, 2005 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 AGENDA PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4291. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - Weste CALL TO ORDER ROLL CALL FLAG SALUTE COMMITTEE REPORTS/COUNCILMEMBER COMMENTS AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY I�C.iT PRESENTATIONS TO THE CITY American Public Works Association Best Use of Technology Award to Traffic Division for the McBean Wireless Project PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES December 14, 2004 - special and regular City Council meetings RECESS TO SANTA CLARITA REDEVELOPMENT AGENCY REDEVELOPMENT AGENCY CALL TO ORDER PUBLIC PARTICIPATION APPROVAL OF MINUTES - November 23, 2004 CONSENT CALENDAR SCRDA 1. JUNE 30, 2004 COMPONENT UNIT FINANCIAL STATEMENTS AND STATE CONTROLLER REPORT - The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2004. Based on the audit performed, Diehl, Evans & Company issued an unqualified audit opinion letter. RECOMMENDED ACTION: Receive Component Unit Financial Statements and the Redevelopment Agency State Controller Report for fiscal year ended June 30, 2004. ADJOURN SANTA CLARITA REDEVELOPMENT AGENCY RECONVENE CITY COUNCIL MEETING CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. HENRY MAYO NEWHALL MEMORIAL HOSPITAL HELICOPTER LANDING PAD RELOCATION - Pursuant to Section 21661.5 of the Public Utilities Code, the decision of the Planning Commission to approve the relocation of the helicopter landing pad requires the approval of the City Council. RECOMMENDED ACTION: Adopt a resolution to ratify the Planning Commission decision to approve Master Case 04-309, Minor Use Permit 04-039 to allow for the relocation of the helicopter landing pad on the Henry Mayo Newhall Memorial Hospital site located at 23845 McBean Parkway. 3. FISCAL YEAR 2004-2005 REMOVAL AND REPLACEMENT OF SIDEWALK, CURB AND GUTTER, ACCESS RAMPS, AND MEDIAN MODIFICATION — PROJECT NOS. M0042, M0043, T0022, AND C0023 — AWARD OF CONSTRUCTION CONTRACT - These capital improvement projects consist of the removal and replacement of damaged sidewalk, driveway approach, curb and gutter, the construction of handicapped access ramps, and median modifications at various locations within the City. RECOMMENDED ACTION: Award the construction contract for Fiscal Year 2004-2005 Concrete Rehabilitation Program, Project Nos. M0042, M0043, T0022, and C0023 to Kalban, Inc. in the amount of $409,658.00; authorize a 10 percent contingency in the amount of $40,965.80; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. HAZARD ELIMINATION SAFETY PROGRAM (PROJECT NO. C0025), SAN FERNANDO ROAD/SIERRA HIGHWAY INTERSECTION IMPROVEMENTS, AND SAN FERNANDO ROAD RESTRIPING (PROJECT NO. C2021) - AWARD DESIGN CONTRACT - This project will include the the design of modifying ten signalized intersections to enhance pedestrian safety and access; modifying the intersection of San Fernando Road at Sierra Highway for improved traffic operation; and restriping San Fernando Road from Railroad Avenue to the easterly limits from 4 lanes to six lanes. RECOMMENDED ACTION: Award the design contract to Kimley-Hom and Associates, Inc. for preparing three different Plans, Specifications and Estimate (PS&E) packages for the following three projects: Hazard Elimination Safety (HES) Project No. C0025, and the San Fernando Road/Sierra Highway Intersection Improvement and San Fernando Road Restriping projects, Project No. C2021, in the amount of $89,822.00, and authorize a 15 percent contingency expenditure in the amount of $13,473.30, for a total of $103,295.30; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. RESOLUTION AUTHORIZING SUBMITTAL OF A GRANT APPLICATION TO THE CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY, INTEGRATED WASTE MANAGEMENT BOARD - Grant award would be used for the installation of rubberized surfacing being placed under the new play equipment at Santa Clarita Park. RECOMMENDED ACTION: Adopt a resolution authorizing submittal of a grant application for the Santa Clarita Park Playground Replacement Project to the Integrated Waste Management Board for the Waste Tire Playground Cover Surfacing Program. 6. FEDERAL LEGISLATIVE ADVOCACY - The City of Santa Clarita retains the professional services of Jamison and Sullivan, Inc. for federal legislative advocacy related to the proposed Cemex mega -mining project. Jamison and Sullivan's contract expired on December 31, 2004. RECOMMENDED ACTION: Authorize the City Manager or designee to execute, subject to City Attorney approval, a contract for continuation of professional services with Jamison and Sullivan, Inc. for the period of January 1, 2005 through June 30, 2005. 7. JUNE 30, 2004 COMPREHENSIVE ANNUAL FINANCIAL REPORT, MANAGEMENT LETTER, AND AUDIT COMMITTEE LETTER - The City's independent audit firm, Diehl, Evans and Company, has completed the City's annual audit for fiscal year ending June 30, 2004. Based on the audit performed, Diehl, Evans & Company issued an unqualified audit opinion letter. RECOMMENDED ACTION: Receive Comprehensive Annual Financial Report and the Management Letter for Fiscal Year ended June 30, 2004. 8. PROPOSITION A FUNDS EXCHANGE WITH CITY OF PALOS VERDES ESTATES - The City of Palos Verdes Estates has excess of Proposition A Local Return Funds, and wishes to exchange these for uncommitted General Funds. RECOMMENDED ACTION: Authorize the City Manager to enter into an agreement with the City of Palos Verdes Estates to exchange $175,000 in uncommitted Proposition A Local Return Funds for $131,250 in uncommitted General Funds, subject to City Attorney approval. 9. AMEND CITY OF SANTA CLARITA DISADVANTAGED BUSINESS ENTERPRISE PROGRAM. - Organizational changes within Administrative Services make it appropriate to amend the program designation of the DBE Officer to be the Administrative Services Director. RECOMMENDED ACTION: Approve the revisions to the City of Santa Clarita DBE Program. 10. AWARD OF JANITORIAL CONTRACT FOR VARIOUS PARKS - Award of janitorial contract for various parks. RECOMMENDED ACTION: Award the janitorial contract to Bell Building Maintenance Company, for various parks in Santa Clarita, in the amount of $122,871.60, and authorize a contingency of 10% of the award, or $12,287.00, and authorize the City Manager or designee to execute all contracts documents, including the authority to approve three additional one-year extensions, subject to City Attorney approval. 11. AWARD CONTRACT FOR PURCHASE OF FURNISHINGS FOR THE TRANSIT MAINTENANCE FACILITY (TMF) - As a result of the construction of the new Transit Maintenance Facility (TMF), funds were budgeted for furnishings. A thorough research of available sources determined use of a national contract would offer the greatest savings. Use of U.S. Communities furnishing contract for Steelcase was selected for the best pricing and terms. RECOMMENDED ACTION: Approve the order with Steelcase under U.S. Communities contract number RQO1-411313-16E in an amount not to exceed $369,700.27 and include a 10% contingency from account numbers F0003801 and F0003205. 12. ANNEXATION OF TERRITORIES INTO SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS: ANNEXATION NO. 2004-L68, APN 2849-004-010 (27740 BOUQUET CANYON ROAD) ANNEXATION NO. 2004-L69, APN NO. 2829-029-062 (24853 BELLA VISTA DRIVE) - The City is proposing to initiate proceedings to annex these territories into Streetlight Maintenance District No. 1. RECOMMENDED ACTION: Adopt two resolutions to initiate annexation proceedings for Annexation Nos. 2004-L68 and 2004-L69 into Streetlight Maintenance District No. 1; approve the respective Engineer's Reports; declare the City's intention to annex the territories; and set the public hearing for January 11, 2005. 13. CHECK REGISTER NOS. 49, 50, AND 51 - Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 49, 50, and 51. PUBLIC HEARINGS 14. MODIFICATIONS TO THE UNIFIED DEVELOPMENT CODE AND GENERAL PLAN (MASTER CASE 04-285 WHICH INCLUDES UNIFIED DEVELOPMENT CODE AMENDMENT 04-001 AND GENERAL PLAN AMENDMENT 04-004 - A request to modify the Unified Development Code (UDC) as part of the annual clean-up and maintenance of the document. This includes (1) a General Plan Amendment to place the Valley Center Concept overlay over the San Fernando Road corridor within Downtown Newhall Special Standards District; (2) an overhaul of the Permitted Use Charts, Parking and Definitions to make them consistent; and (3) other minor changes, legal updates and corrections. This hearing is continued from the November 25, 2004 City Council meeting. RECOMMENDED ACTION: Conduct the public hearing and adopt a resolution to adopt the Negative Declaration prepared for the project; adopt a resolution that modifies the Land Use Element of the General Plan and introduce and pass to a second reading an ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING TITLE 16 AND TITLE 17 OF THE SANTA CLARITA MUNICIPAL CODE, ADOPTING VARIOUS AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE (UDC). 15. APPEAL OF PLANNING COMMISSION'S APPROVAL OF MINOR USE PERMIT FOR A TATTOO PARLOR/ART GALLERY AT 23630 SAN FERNANDO ROAD - The applicant's proposal is for a tattoo parlor/art gallery to operate in an existing commercial space. The art gallery, which would be located in the waiting area, would display local artist pieces. The waiting/reception and art gallery area would be separate from the tattoo area by a permanent opaque wall. The Planning Commission approval was appealed by two members of the City Council. RECOMMENDED ACTION: Open the public hearing; receive staff report; receive public testimony; and continue item and public hearing to the February 25, 2005 City Council meeting. 16. APPEAL OF PLANNING COMMISSION'S APPROVAL OF A TEMPORARY USE PERMIT FOR NON-PROFIT COMMERCIAL STABLES CONSISTING OF PROGRAMS THAT PROVIDE EQUESTRIAN THERAPY FOR CHILDREN AND YOUNG ADULTS WITH DISABILITIES - On November 3, 2004, Planning Commission approval was appealed by residents near the proposed project location noting traffic impacts and concerns with potential liability exposure to Ravenhill Road residents. RECOMMENDED ACTION: Conduct a public hearing; close the public hearing; adopt Resolution approving Master Case No. 04-375, Temporary Use Permit 04-020 with the Conditions of Approval specified in the report. 17. LAND USE DESIGNATION CHANGE FOR THE UPPER STONECREST ANNEXATION AREA - Land Use Designation Change for the Upper Stonecrest Annexation Area, Master Case 04-411, (General Plan Amendment 04-005 & Prezone 04-002) generally located in Canyon Country abutting the eastern city boundary north of Soledad Canyon Road. RECOMMENDED ACTION: Conduct a Public Hearing and adopt a Resolution adopting the Negative Declaration and approving General Plan Amendment 04-005, and introduce and pass to second reading an Ordinance approving Prezone 04-002, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA TO APPROVE PREZONE NO. 04-002 (MASTER CASE 04-411) FOR THE UPPER STONECREST ANNEXATION AREA GENERALLY LOCATED IN CANYON COUNTRY ABUTTING THE EASTERN CITY BOUNDARY NORTH OF SOLEDAD CANYON ROAD. 18. THE CONDEMNATION OF PROPERTY IN LOS ANGELES COUNTY, MASTER CASE NO. 04-361 (OAK TREE PERMIT NO. 04-034), A MITIGATED NEGATIVE DECLARATION AND A RESOLUTION OF NECESSITY FOR THE CONSTRUCTION AND REALIGNMENT OF THE VIA PRINCESSA EXTENSION Consideration of using the City's condemnation authority to secure 7.94 acres in permanent and temporary easements to realign and construct an extension of Via Princessa in Los Angeles County and to remove up to 37 oak trees. RECOMMENDED ACTION: Conduct a public hearing; adopt a resolution approving Master Case No. 04-361 (Oak Tree Permit No. 04-034) and adopt a Mitigated Negative Declaration for the removal of up to 37 oak trees on property in Los Angeles County for the realignment and construction of the Via Princessa extension; adopt a resolution authorizing the condemnation proceedings necessary for the right-of-way acquisition of 7.94 acres of property in Los Angeles County for the realignment and construction of the Via Princessa extension; and authorize the City Attorney to execute all required documents, including Eminent Domain Complaint, regarding the subject property and deposit $172,193.00 with Los Angeles Superior Court to initiate immediate taking proceedings. 19. APPROVAL OF ANNEXATION OF TERRITORIES AND THE LEVY OF ASSESSMENTS FOR SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AS ANNEXATION NO. 2004-L68, APN 2849-004-010 (27740 BOUQUET CANYON ROAD) AND ANNEXATION NO. 2004-L69 APN 2829-029-062 (24853 BELLA VISTA DRIVE) - Approval of the annexation of territories and the levy of assessments for Santa Clarita Streetlight Maintenance District No. 1: Annexation No. 2004-L68, APN 2849-004-010 (27740 Bouquet Canyon Road) and Annexation No. 2004-L69, APN 2829-029-062 (24853 Bella Vista Drive) RECOMMENDED ACTION: Conduct a public hearing and adopt two resolutions to approve the annexations of territories and levy of assessments for Santa Clarita Streetlight Maintenance District No. 1 for Annexation Nos. 2004-L68 and 2004-L69. 10 NEW BUSINESS 20. COUNCIL COMMITTEES - On an annual basis, the City Council updates the Council Committee Appointments list. RECOMMENDED ACTION: Review, discuss, make changes to, and approve the City Council Committee Appointments list for 2005. 21. TOURISM MARKETING PROGRAM "COAST TO COASTER" - A cooperative marketing partnership between the Santa Clarita Valley Tourism Bureau and the Oxnard Convention and Visitor Bureau. RECOMMENDED ACTION: Receive staff presentation on the "Coast to Coasters" tourism marketing program. 22. DAY LABORERS - At the October 26, 2004 City Council meeting, Councilmember Kellar expressed concern regarding the day laborer situation in the City and directed staff to conduct a more in-depth investigation with the City of Glendale and other cities. The day laborer population has historically been a concern of many communities, including the residential and business community of Santa Clarita. Over the last two months, staff has been in contact with many cities that have taken action to address the issue and have visited the Day Laborer Centers in the City of Glendale and Thousand Oaks. RECOMMENDED ACTION: Receive presentation on day laborer research and findings and provide direction on how to proceed. ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held Tuesday, January 25, 2005 at 6:00 p.m. in the Council Chamber, 1 st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. 11 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 6, 2004, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. Sharon L. Dawson, CMC City Clerk Santa Clarita, California 12