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HomeMy WebLinkAbout2005-07-12 - AGENDAS - REGULAR MTG (2)CITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, July 12, 2005 6:00 PM City Council Chambers 23920 Valencia Blvd. 1st Floor Santa Clarita, CA 91355 Teleconference Orwood Resort Inc. 4451 Orwood Road Brentwood, CA 94514 AGENDA REDEVELOPMENT AGENCY - No New Business PUBLIC FINANCING AUTHORITY — No New Business City Clerk Announcement During the Public Participation portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker's slips must be submitted to the City Clerk BEFORE this portion of the meeting begins. Anyone wishing to address an item on the agenda should fill out a speaker's slip and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) INVOCATION - Kellar CALL TO ORDER ROLL CALL FLAG SALUTE COMMITTEE REPORTS/COUNCILMEMBER COMMENTS AWARDS/RECOGNITION TO MEMBERS OF THE COMMUNITY Youth In Government Participants Top Nguyen - Disney's Teacher Award Recipient PRESENTATIONS TO THE CITY Greater Los Angeles Chapter, International Association for Information Management Professionals (GLA- ARMA) - Employer of the Year Designation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items that are NOT on the agenda. Council will not act upon those items at this meeting other than to review and return without action or provide direction to staff. ALL speakers must submit a speaker's slip to the City Clerk prior to this portion of the meeting and prepare a presentation not to exceed three (3) minutes. The number of people wishing to speak will divide the thirty minutes allowed for public input, maximum time allowed per person will be three (3) minutes. STAFF COMMENTS (Matters of Public Participation) 2 EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. APPROVAL OF AGENDA - Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar. APPROVAL OF MINUTES June 28, 2005 - special and regular City Council meetings June 29, 2005 - special City Council meeting CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. READING OF ORDINANCE TITLES - Government Code Section 36934 requires that all ordinances be read in full prior to Council taking action on the ordinance. By listing the ordinance title on the Council meeting agenda, Council may determine that the title has been read. RECOMMENDED ACTION: Determine that the titles to all ordinances which appear on this public agenda have been read and waive further reading. 2. SIERRA HIGHWAY BRIDGES OVER THE RAILROAD, PROJECT NO. S3009 - CONSTRUCTION AND MAINTENANCE AGREEMENT WITH THE SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) - The City is the lead agency in the Sierra Highway Bridges over the Railroad project. The project encompasses property in the City, County, and the Southern California Regional Rail Authority's jurisdictions. Separate agreements for construction have been drafted by the County and the State for the City to construct this project. A request for Authorization to Proceed with Construction has been submitted to Caltrans to in order to obtain the necessary funding for this project. The Construction and Maintenance Agreement with the Southern California Regional Rail Authority grants the City the rights to construct the improvements associated with this project and details the costs that the Southem California Regional Rail Authority requires the City to pay for its involvement in the project. RECOMMENDED ACTION: Authorize the execution of the Construction and Maintenance Agreement between the City and the Southern California Regional Rail Authority for the Sierra Highway Bridges over the Railroad, Project No. 53009; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 3. STATE OF CALIFORNIA FREEWAY AGREEMENT FOR INTERSTATE S/MAGIC MOUNTAIN PARKWAY PHASE II, PROJECT NO. S1002- The City is the lead agency in the Interstate 5/Magic Mountain Parkway Phase II project. The project encompasses property in the City, County, and State jurisdictions. This Agreement defines the impacts to local facilities as a result of the construction of the Interstate 5/ Magic Mountain Parkway Phase II project. RECOMMENDED ACTION: Authorize the execution of the Freeway Agreements with the State of California related to the Interstate 5/Magic Mountain Parkway Phase II, Project No. S1002; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4 4. INTELLIGENT TRANSPORTATION MANAGEMENT SYSTEM, PROJECT NO. I0001, AND THOROUGHFARE SIGNAL INTERCONNECT, PROJECT NO. C0018 - APPROVE THE PLANS AND SPECIFICATIONS, AND AWARD THE CONSTRUCTION CONTRACT - These projects will install closed-circuit television incident cameras at critical sites, add an appropriate communications system to link to the City's Traffic Operations Center (TOC), and develop signal timing to address recurring and nonrecurring congestion. Additionally, traffic signal interconnects will be installed to close interconnect gaps along major roadways throughout the City, and will also retime all traffic signals along those roads to improve traffic flow. RECOMMENDED ACTION: Approve the plans and specifications, and award the construction contract for the Intelligent Transportation Management System, Project No. I0001, and the Thoroughfare Signal Interconnect, Project No. C0018, to the successful lowest bidder, Taft Electric Company, in the amount of $3,367,588.09; appropriate $250,000.00 from the Eastside Bridge and Thoroughfare District into Account No. C0018302, $250,000.00 from the Eastside Bridge and Thoroughfare District into Account No. I0001302, $125,000.00 from the Via Princessa Bridge and Thoroughfare District into Account No. C0018303, $125,000.00 from the Via Princessa Bridge and Thoroughfare District into Account No. I0001303, and $129,798.00 from the Valencia Bridge and Thoroughfare District into Account No. C0018304; increase miscellaneous Revenue Account No. 302-6193 in the amount of $500,000.00; authorize the transfer of $300,000.00 from the Capital Projects Reserve Account No. 2250-7408 into Account No. I0001001; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. AGREEMENT FOR THE REALIGNMENT OF VIA PRINCESSA PARKWAY, TRACT No. 52414, COUNTY OF LOS ANGELES - The City acquired necessary public road easements for the realignment of Via Princessa Parkway adjacent to the City, but located in the County of Los Angeles (County), by action of the developer of Tract No. 52414 (Pardee Homes). The City intends to assume the responsibility and liability for the Via Princessa Extension to be constructed in portions of the County within the aforementioned easements. RECOMMENDED ACTION: Approve the acknowledgement that the County of Los Angeles will not be responsible for the maintenance of the Via Princessa Parkway Extension, and that the County of Los Angeles will be held harmless by the City of Santa Clarita from claims that may be associated with the Via Princessa Parkway Extension. 6. SANTA CLARITA VALLEY COMMITTEE ON AGING AGREEMENT - Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging to provide the Senior Center with a broad range of recreational, health, and wellness programs for the community's senior citizens. RECOMMENDED ACTION: Approve the agreement between the City of Santa Clarita and the Santa Clarita Valley Committee on Aging in the amount of $150,000; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Funds are identified in Account Number 7100-8001 in the Fiscal Year 2005-06 annual budget. 7. DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL GRANT - FISCAL YEAR 2005-06 - The City of Santa Clarita and the Santa Clarita Valley Sheriffs Station have been awarded a grant from the California Department of Alcoholic Beverage Control (ABC) in the amount of $80,000. RECOMMENDED ACTION: Adopt Resolution accepting funding from the Grant Assistance to Local Law Enforcement Agencies Project, administered by the California Department of Alcoholic Beverage Control, in the amount of $80,000; increase estimated revenues in Account Number 453-5171 by $80,000; appropriate $80,000 to Account Number 7459; authorize City Manager or designee to execute any contract documents, change orders, or amendments arising out of this program, subject to City Attorney approval. 8. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEM LOCAL 347 - Review Memorandum of Understanding between the City of Santa Clarita and the Service Employees International Union (SEN) Local 347. RECOMMENDED ACTION: Approve the Memorandum of Understanding that has been negotiated between the City of.Santa Clarita and SEN Local 347, adopt the related Resolution, and authorize the City Manager to sign and accept the Memorandum of Understanding on behalf of the City of Santa Clarita. 9. RESOLUTION ESTABLISHING A NO PARKING ZONE AND OVERNIGHT PARKING RESTRICTION IN THE CENTRE POINTE BUSINESS PARK - The City, as well as Los Angeles County Sheriffs Department, frequently receives complaints from businesses in the Centre Pointe Business Park regarding vehicles and commercial trucks being stored and/or abandoned along public streets in the Business Park. Businesses in this area are concerned that these stored/abandoned vehicles and commercial trucks decay the aesthetic appearance of the Centre Pointe Business Park, thus challenging efforts to retain and attract businesses to the area. In addition, the school district in the area has expressed concern that the stored commercial trucks along the north side of Golden Triangle Road, adjacent to the existing railroad tracks, pose a safety issue for their students while walking along the street. RECOMMENDED ACTION: Adopt a resolution establishing a no parking zone and overnight parking restrictions along specified public streets in the Centre Pointe Business Park; acknowledge receipt of developer reimbursement in the amount of $5,000 to revenue account #001-6741 (Miscellaneous Revenue) and transfer this amount to operating account #5214-7332 (Equipment and Supplies) for the purchase of signage materials. 10. SECOND READING AND ADOPTION OF AN ORDINANCE APPROVING ZONE CHANGE 05-003 - Located along Beneda Lane at Mirror Way. RECOMMENDED ACTION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE 05-003 (MASTER CASE 04-500) TO CHANGE 9.01 ACRES OF RESIDENTIAL LOW (RL) LAND TO RESIDENTIAL MODERATE (RM) LOCATED AT BENEDA LANE AND MIRROR WAY IN THE CITY OF SANTA CLARITA." 11. SECOND READING AND ADOPTION OF AN ORDINANCE APPROVING ZONE CHANGE 04-005 - Located at the southeastern comer of Sierra Highway and American Beauty Way in the City of Santa Clarita. RECOMMENDATION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE 04-005 (MASTER CASE 04-486) TO CHANGE THE EASTERN 4.3 ACRES OF THE 9.3 -ACRE PROJECT SITE FROM COMMUNITY COMMERCIAL (CC) TO RESIDENTIAL MODERATE (RM) LOCATED AT THE INTERSECTION OF SIERRA HIGHWAY AND AMERICAN BEAUTY WAY IN THE CITY OF SANTA CLARITA." 7 12. SECOND READING AND ADOPTION OF AN ORDINANCE APPROVING ZONE CHANGE 04-003 - Located along Soledad Canyon Road at Penlon Court. RECOMMENDED ACTION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE 04-003 (MASTER CASE 04-443) TO CHANGE THE 19.53 -ACRE PROJECT SITE FROM BUSINESS PARK PLANNED DEVELOPMENT (BP PD) TO RESIDENTIAL MODERATE (RM) LOCATED AT THE INTERSECTION OF SOLEDAD CANYON ROAD AND PENLON ROAD IN THE CITY OF SANTA CLARITA." 13. SECOND READING AND ADOPTION OF AN ORDINANCE APPROVING ZONE CHANGE 04-001- Located at the intersection of Golden Valley Road and Robert C. Lee Parkway in the City of Santa Clarita. RECOMMENDATION: Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA APPROVING ZONE CHANGE 04-001 (MASTER CASE 04-287) TO CHANGE THE SOUTHERN 18.6 ACRES OF THE 33 -ACRE PROJECT SITE FROM COMMERCIAL NEIGHBORHOOD (CN) TO RESIDENTIAL MEDIUM HIGH (RMH) LOCATED AT THE NORTHEAST AND NORTHWEST CORNER OF ROBERT C. LEE PARKWAY AND GOLDEN VALLEY ROAD IN THE CITY OF SANTA CLARITA." 14. RESOLUTION OF THE CITY OF SANTA CLARITA SUPPORTING RENEWAL OF THE SANTA CLARITA RECYCLING MARKET DEVELOPMENT ZONE - In 1995, the City of Santa Clarita (City) was designated by the California Integrated Waste Management Board (ClWMB) as a Recycling Market Development Zone (RMDZ). Zone designations must be renewed every ten years. This Resolution is a requirement of the CIWMB to renew the City as an RMDZ. RECOMMENDED ACTION: Approve the Negative Declaration and Resolution. 15. AWARD CONTRACT FOR THE PURCHASE AND INSTALLATION OF A NEW PHONE SYSTEM AT THE TRANSIT MAINTENANCE FACILITY - In conjunction with the ongoing construction of the City's Transit Maintenance Facility, staff has conducted a Request for Proposal (RFP) process to select a vendor to design and install a Internet Protocol based phone system to serve the telecommuncation needs of this facility. RECOMMENDED ACTION: Award Nexus IS a contract not to exceed $145,530 for the design and installation of a turnkey IP based phone system at the Transit Maintenance Facility, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 16. RESOLUTION AUTHORIZING THE CITY TO JOIN SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) - Resolution would authorize the City to join SDRMA for General Liability and Workers' Compensation coverage. RECOMMENDED ACTION: Approve the resolution authorizing the City Manager or designee to execute documents required to join Special District Risk Management Authority for General Liability and Workers' Compensation coverage. 17. RESOLUTION AUTHORIZING THE CITY TO APPLY TO THE STATE OF CALIFORNIA FOR WORKERS' COMPENSATION COVERAGE - Resolution would authorize the City to apply for a certificate to self -insure with the State of California for workers' compensation coverage in conjunction with SDRMA. RECOMMENDED ACTION: Approve the resolution, authorizing the City Manager or designee to apply for a certificate of consent to self -insure for Workers' Compensation coverage with the State of California. 18. INITIATING PROCEEDINGS FOR THE ANNEXATION OF ELEVEN INDIVIDUAL DEVELOPMENTS INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICTS - Annexation of developments into the City's Areawide Landscape Maintenance District No. Tl and into the City's Landscape Maintenance District No. 1, T-1, and A-2 are procedural matters. The developers are required to annex their developments into a landscape district as a condition of development to provide for beautification and landscape maintenance of medians and parkways. RECOMMENDED ACTION: Adopt the resolution to initiate the annexation and formation proceedings, order the preparation of preliminary Engineer's Report, declare the City's intention to annex the individual territories and annex the Zones into the Districts, call for the public hearing on the levy of assessments, and set the public hearing for July 12, 2005. 19. APPROVAL OF RECORDS RETENTION SCHEDULE - The Records Retention Schedule establishes guidelines for the disposition of City records and includes the parameters set forth by Section 34090 et seq. of the Government Code of the State of California. RECOMMENDED ACTION: Adopt a resolution approving the City of Santa Clarita Records Retention Schedule. 20. CHECK REGISTER NOS. 25 AND 26- Approval of the Check Registers. RECOMMENDED ACTION - Adopt a resolution to approve and ratify for payment the demands presented in Check Registers 25 and 26. [to] PUBLIC HEARINGS 21. ANNUAL LEVY OF ASSESSMENTS AND CONTINUED MAINTENANCE FOR DRAINAGE BENEFIT ASSESSMENT AREA NOS. 3, 6,18,19, 20, AND 22 FOR FISCAL YEAR 2005/2006 - Public Hearing for the approval of the annual levy of assessments for Drainage Benefit Assessment Area Nos. 3, 6, 18, 19, 20, and 22 within Santa Clarita for Fiscal Year 2005/2006 RECOMMENDED ACTION: Conduct public hearing and adopt the resolution approving the Engineer's Report for the annual levy of assessments and continued maintenance of Santa Clarita Drainage Benefit Assessment Area Nos. 3, 6, 18, 19, 20, and 22 for Fiscal Year 2005/2006. 22. ANNUAL LEVY OF ASSESSMENTS AND CONTINUED MAINTENANCE OF ALL ZONES WITHIN SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NUMBERS 1, T-1, T -IA AND A-2 FOR FISCAL YEAR 2005/2006 - Public hearing for the approval of the annual levy of assessments for all zones within Santa Clarita Landscape Maintenance District Numbers 1, T-1, T-lA and A-2 for Fiscal Year 2005/2006. RECOMMENDED ACTION: Conduct the public hearing, adopt the resolution approving the Engineer's Report for the annual levy of assessments and continued maintenance of Santa Clarita Landscape Maintenance District Numbers 1, T-1, T-lA and A-2 for Fiscal Year 2005/2006. 23. ANNEXATION OF ELEVEN INDIVIDUAL DEVELOPMENTS INTO SANTA CLARITA LANDSCAPE MAINTENANCE DISTRICT NOS. 1, T-1, AND A-2 The annexation of the eleven individual developments into the City's Landscape Maintenance Districts Nos. 1, T-1, and A-2 are procedural matters. The developers are required to annex their developments into an existing District or form new Districts as a condition of development to provide for beautification and landscape maintenance of medians and parkway. RECOMMENDED ACTION: Conduct the public hearing, adopt the resolution approving the Engineer's Report, order annexations 1-E, 1-F, T-1 #30, T-1 #31, T-10 E, T-10 F, T-10 G, A-2 #3, A-2 #4, A-2 #5, and A-2 #6 and authorize the annual levy and collection of assessments. 11 24. ANNUAL LEVY OF ASSESSMENTS AND CONTINUED MAINTENANCE FOR THE OPEN SPACE MAINTENANCE DISTRICT (GOLDEN VALLEY RANCH) - As a condition of the approval of the Golden Valley Ranch Development, the formation of an open space maintenance district was required. In November 2003, Council approved the formation of an open space maintenance district. The open space area consists of approximately 920 acres of natural, undeveloped open space within the Golden Valley Ranch Development. RECOMMENDED ACTION: Conduct a public hearing and adopt the resolution approving the Engineer's Report and ordering the levy of annual assessments for the Open Space Maintenance District (Golden Valley Ranch). 25. ANNUAL LEVY OF ASSESSMENTS AND CONTINUED MAINTENANCE OF ALL ZONES WITHIN SANTA CLARITA STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2005/2006 - Public hearing for the approval of the annual levy of assessments for all zones within Santa Clarita Streetlight Maintenance District No. 1 for Fiscal Year 2005/2006. RECOMMENDED ACTION: Conduct the public hearing and adopt the resolution approving the Engineer's Report for the annual levy of assessments and continued maintenance of the Santa Clarita Streetlight Maintenance District No. 1 for Fiscal Year 2005/2006. 26. ESTABLISHMENT OF A SEWER USER FEE FOR THE PLACERITA CANYON AREA - On May 24, 2005, the City Council adopted Resolution No. 05-46, declaring its intention to establish a sewer user fee for the Placenta Canyon area, approving the Sewer User Fee Study, and setting the public hearing date for July 12, 2005. Notices of the public hearing were published and posted as required by California Government Code Sections 66016 through 66018. A sewer user fee is a mechanism for contributors, those who fund construction of sewers, to recover their construction costs. RECOMMENDED ACTION: Conduct a public hearing and adopt a resolution to establish the sewer user fee for the Placenta Canyon area, as described in Exhibit "A," Placenta Canyon Sewer User Fee Study Area. 12 NEW BUSINESS 27. PROPOSED CONTENT FOR REQUEST FOR PROPOSALS (RFP) FOR A FRANCHISE PROGRAM FOR TEMPORARY TRASH BIN AND ROLL -OFF BIN PROVIDERS - To help bring the City into compliance with the 50 percent diversion goal as required by AB 939, the City is proposing a franchise system for temporary trash bin and roll -off bin providers. The franchise will require a minimum of 50 percent diversion of the waste materials collected within the City's borders by the haulers. Staff is requesting feedback from the Council on the proposed content of the RFP prior to commencing the process during the Council summer break. RECOMMENDED ACTION: Provide comments on the proposed RFP and direct staff to proceed with the franchise process. ADJOURNMENT FUTURE MEETINGS Due to the Council's summer break, no meetings are scheduled to be held between July 13 and August 22, 2005. The next regular meeting of the City Council will be held Tuesday, August 23, 2005 at 6:00 p.m. in the Council Chamber, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. A City Council Study Session will be held Tuesday, September 6, 2005 at 5:30 p.m. in the Century Room, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita CA. 13 CERTIFICATION I, Sharon L. Dawson, City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on July 7, 2005, between the hours of 9 a.m. and 5 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriffs Station. A4'c" P-� '` Sharon L. Dawson, CMC City Clerk Santa Clarita, California 14