HomeMy WebLinkAbout2005-08-23 - RESOLUTIONS - ENVIRON PREFERABLE PURCHASING (2)RESOLUTION NO. 05-103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA CLARITA, CALIFORNIA, FOR THE ADOPTION OF A PROGRAM
REGARDING ENVIRONMENTALLY PREFERABLE PURCHASING
WHEREAS, it is the policy of the City of Santa Clarita to use products and services that
have reduced impacts on human health and the environment; and
WHEREAS, the Environmentally Preferable Purchasing program will have a beneficial
affect on the citizens of the City; and
WHEREAS, the combined governments of the United States spending exceeds more than
a trillion dollars worth of goods and services each year; and
WHEREAS, the City's leadership role in helping protect the environment with a EPP
program will serve as a model for local businesses and private industry; and
WHEREAS, the Environmentally Preferable Purchasing program will build onto the
previously approved recycled product procurement resolution (93-09) to enhance working to
_ conserve the nature resources entering the waste stream.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby resolve as
follows:
SECTION 1. The City Council hereby adopt the following policy:
SUSTAINABLE SANTA CLARITA
ENVIRONMENTALLY PREFERABLE PURCHASING PROGRAM
SECTION 1.0 - STATEMENT OF POLICY
It is the policy of City of Santa Clarita to:
purchase products that minimize environmental impacts, toxics, pollution, and hazards to
worker and community safety to the greatest extent practicable;
institute practices that reduce waste and minimize environmental impacts whenever
practicable and cost-effective by increasing product efficiency and effectiveness, but
without reducing safety or workplace quality while promoting the fair treatment of all
races, cultures and incomes with respect to this policy;
purchase products that include recycled content, are durable and long-lasting, conserve
energy and water, use agricultural fibers and residues, reduce greenhouse gas emissions,
use unbleached or chlorine free manufacturing processes, are lead-free and
mercury-free,and use wood from sustainably harvested forests;
• adopt Environmentally Preferable Purchasing (EPP) processes in support of the City's
Sustainability Plan; and
• encourage vendors, contractors and grantees to implement this program for all products
and services provided to City of Santa Clarita.
SECTION 2.0 - PURPOSE
This Program is adopted in order to:
• conserve natural resources;
minimize environmental impacts such as pollution and use of water and energy;
• eliminate or reduce toxics that create hazards to workers and our community;
support strong recycling markets;
reduce materials that are landfilled;
identify environmentally preferable products and distribution systems;
• increase the use and availability of environmentally preferable products that protect the
environment;
• reward manufacturers and vendors that reduce environmental impacts in their production
and distribution systems;
• create a model for successfully purchasing environmentally preferable products that
encourages other purchasers in our community to adopt similar goals.
SECTION 3.0 - SPECIFICATIONS
3.1 Source Reduction
3.1.1 City of Santa Clarita shall institute practices that reduce waste and result in the
purchase of fewer products whenever practicable and cost-effective, but without reducing
safety or workplace quality, including but not limited to:
• electronic communication instead of printed media;
• double -sided photocopying and printing;
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• washable and reusable dishes and utensils;
• rechargeable batteries;
• streamlining and computerizing forms;
• electronic and 'online" publishing via CD, Internet and intranet;
• "on -demand" printing of documents and reports as they are needed and where
electronic publishing would be unsatisfactory;
• leasing long -life products when service agreements support maintenance and
repair rather than new purchases, such as carpets;
sharing equipment and occasional use items such as chippers;
• choosing durable products rather than disposable;
• reducing product weight or thickness when effectiveness is not jeopardized in
products such as, but not limited to, paper and plastic liner bags;
• buying in bulk, when storage and operations exist to support it and balanced with
the costs of inventory management;
• reusing products such as, but not limited to, file folders, storage boxes, office
supplies, and furnishings.
3.1.2 City of Santa Clarita shall purchase remanufactured products such as laser toner
cartridges, tires, furniture, equipment and automotive parts and fluids whenever practicable,
but without reducing safety, quality or effectiveness.
3.1.3 City of Santa Clarita shall require all equipment bought after the adoption of this
program to be compatible with source reduction goals and practices when practicable,
including but not limited to:
• copiers and printers capable of duplexing;
• battery-operated equipment capable of being recharged or using rechargeable
batteries;
• dishwashing equipment, when washable and reusable dishes and utensils are
practicable;
• bulk storage and operation.
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3.1.4 All buyers shall evaluate short-term and long-term costs in comparing product
alternatives, when feasible. This includes consideration of total costs expected during the
time a product is owned, including, but not limited to, acquisition, extended warranties,
operation, supplies, maintenance, disposal costs and expected lifetime compared to other
alternatives. Examples of products for which such cost comparisons can indicate significant
differences between short- and long-term costs include, but are not limited to, janitorial
towels and tissues, parking stops, park benches and tables, office equipment, software and
vehicles.
3.1.5 Products that are durable, long lasting, reusable or refillable are preferred whenever
feasible.
3.2 Recycled Content Products
3.2.1 City staff shall strive to incorporate the requirements the U.S. EPA has established for
various materials, such as those for construction, landscaping, parks and recreation,
transportation, vehicles, miscellaneous, and non -paper office products. The programs are
known as the Comprehensive Procurement Guidelines (CPG) and Recovered Materials
Advisory Notice (RMAN). These programs are updated periodically to identify categories of
material for which there are recycled content alternatives and the recommended recycled
contents.
3.2.2 Janitorial paper products shall contain the highest postconsumer content practicable, but
no less than the minimum recycled content standards established by the U.S. EPA
Guidelines.
3.2.3 Printing paper, office paper, and paper products shall contain the highest postconsumer
content practicable, but no less than the minimum recycled content standards established by
the United States Environmental Protection Agency (U.S. EPA) Guidelines (see Definitions).
3.2.4 Copiers and printers bought shall be compatible with the use of recycled content
products. When necessary, suppliers shall train equipment maintenance personnel in the
appropriate use of recycled products with their equipment.
3.2.5 In accordance with California Public Contract Code, Sec. 10409, City of Santa Clarita
shall purchase recycled lubricating and industrial oil for use in its vehicles and other
equipment, as long as it is certified by the American Petroleum Institute (API) as appropriate
for use in such equipment (see httn://aoi-ep_api.or uality/index.cfm for information about
API's Engine Oil Licensing and Certification System).
3.2.6 When specifying asphalt concrete, aggregate base or portland cement concrete for road
construction projects, City of Santa Clarita shall use7ecycled, reusable or reground materials
when practicable, including, but not limited to, in-place recycling of asphalt concrete,
aggregate base and portland cement concrete; rubberized asphalt concrete; recycled aggregate
base; recycled fly ash content concrete or recycled asphalt concrete.
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-- 3.2.7 City of Santa Clarita shall specify and purchase recycled -content transportation
products, including signs, cones, parking stops, delineators, and barricades, including
recycled products approved by the California Department of Transportation (Caltrans).
3.2.8 City of Santa Clarita shall specify and purchase carpet with 100% total recycled PVC
backing, solution dyed nylon face fiber and permanent or durable anti -microbial
treatment. In addition, the City should aim for producer responsibility for accepting old
carpet for recycling to ensure future needs for carpet replacement will include the recycling of
old carpet.
3.3 Forest Conservation
3.3.1 To the greatest extent practicable, City of Santa Clarita shall not procure wood products
such as lumber and paper that originate from forests harvested in an environmentally
unsustainable manner. When possible, City of Santa Clarita shall give preference to wood
products that are certified to be sustainably harvested by a comprehensive,
performance-based certification system, such as the Forest Stewardship Council. Further
guidance may be found in the City of Santa Clarita's Hardwood resolution.
3.4 Toxics and Pollution
3.4.1 When replacing vehicles, regular diesel shall be phased out and replaced with less
polluting alternatives such as low sulfur or bio -diesel, gasoline, compressed natural gas,
biobased fuels, hybrids, hydrogen fuel cells and electric batteries.
3.4.2. To the extent practicable, no cleaning or disinfecting products (i.e. for janitorial or
automotive use) shall contain ingredients that are eye or skin irritants, neurotoxins,
carcinogens, mutagens, or teratogens. These include chemicals listed by the U.S. EPA or the
National Institute for Occupational Safety and Health on the Toxics Release Inventory and
those listed under Proposition 65 by the California Office of Environmental Health Hazard
Assessment. If products must be used that contain these toxic materials, ensure that only the
minimum amounts are used and the product is disposed of properly (see Definitions). To the
extent practicable, cleaning or disinfecting products should include biodegradability, be in
concentrated form, be non -aerosol and have a recyclable container made of plastic numbers 1
or 2.
3.4.3 The use of chlorofluorocarbon -containing refrigerants, solvents and other products shall
be phased out and new purchases shall not contain them.
3.4.4 All surfactants and detergents shall be readily biodegradable and, where practicable,
shall not contain phosphates.
3.4.5 All interior paint shall contain the lowest concentrations practicable of volatile organic
compounds (VOCs), but as a minimum shall not exceed 50 grams VOC per liter (50g/1) for
flat paint and 150 grams per liter (150g/1) for non -flat paints, as determined in accordance
with U.S. EPA Test Method 24, CFR Title 40, Part 60, Appendix A. For exterior paints,
preference shall be given to paints containing at least 50 percent recycled content
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(post-industrial and postconsumer) and/or VOC concentrations less than 150g/l (U.S. EPA
Test Method 24). All adhesives shall meet South Coast Air Quality Management District
Rule 1168.
3.4.6 City of Santa Clarita shall reduce or eliminate its use of products that contribute to the
formation of dioxins and furans. This includes, but is not limited to:
Purchasing paper, paper products, and janitorial paper products that are unbleached or
that are processed without chlorine or chlorine derivatives, whenever possible.
Processed chlorine free (PCF) paper is preferred. Elemental chlorine free (ECF)
processes should include enhanced processes such as extended and oxygen
delignification whenever possible. Vendors and successful bidders shall supply
certification of the paper's chlorine free processing status from either a recognized
certifying organization or the pulp and paper manufacturer.
Prohibiting purchase of products that use polyvinyl chloride (PVC) such as, but not
limited to, binders, flooring, and medical supplies whenever practicable.
3.4.7 City of Santa Clarita shall purchase products and equipment with no lead or mercury
whenever possible, including automotive vehicles, equipment and lighting. For products that
contain lead or mercury, City of Santa Clarita shall give preference to those products with
lower quantities of these metals and to vendors with established lead and mercury recovery
programs.
3.4.8 To facilitate the reprocessing of paper waste the City shall call for the use of
soy/vegetable based inks for all printing. Graphics will continually monitor industry trends
towards more environmentally friendly inks.
3.5 Energy and Water Savings
3.5.1 Where applicable, energy-efficient equipment shall be purchased with the most
up-to-date energy efficiency functions. When necessary, suppliers or manufacturers shall
train equipment operators and maintenance personnel in the proper enabling and use of
energy efficient and sleep mode functions on their equipment. New and replacement
equipment/fixtures will incorporate the requirements of this section.
3.5.2 When practicable, City of Santa Clarita shall replace inefficient lighting with energy
efficient equipment. Incandescent, mercury vapor and T12 fluorescent lamps should be
replaced with compact fluorescent lamps, high-intensity discharge (HID) fixtures and
low -mercury T8 or T5 fluorescent lamps. The magnetic ballasts used in older fluorescent
lighting should be replaced with electronic ballasts. New lighting should be designed to use
no more than 85% of the power allowed by Title 24 Energy Code. Purchasers shall require
vendors to recycle discarded lighting fixtures and lamps appropriately, with an emphasis on
lowering mercury levels in energy efficient lighting. Staff will continue to investigate
technologies that reduce the energy requirements of existing lighting such as sensors, timers
and frequency regulators.
3.5.3 All appliances purchased by City of Santa Clarita and for which the U. S. EPA Energy
Star certification is available shall meet Energy Star certification. Typically, this would
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include motors/pumps, exhaust fans, water heaters, computers, exit signs, water coolers and
appliances such as refrigerators, dishwashers and microwave ovens.
3.5.4 When Energy Star labels are not available, choose energy efficient products that are in
the upper 25% of energy efficiency as designated by the Federal Energy Management
Program.
3.5.5 Wherever City of Santa Clarita replaces roofs, Energy Star -qualifying roof materials
shall be used.
3.5.6 City of Santa Clarita shall purchase high efficiency space heating systems that use
natural gas rather than electricity, and have an annual fuel utilization efficiency (AFUE) of
0.86 or greater, whenever practicable.
3.5.7 City of Santa Clarita shall purchase high efficiency space cooling equipment with an
energy efficiency rating (EER) of 11.5 or greater, whenever practicable.
3.5.8 City of Santa Clarita shall purchase water -saving products whenever practicable.
3.6 Green Building - Construction and Renovations
3.6.1 Proposals for project design will include fundamental building systems commissioning
services (preferably independent of the design team) for independent review of plans and
designs, participation in design charettes, to ensure building systems function as designed, to
review outstanding commissioning issues within one year of project completion, and provide
building operations/maintenance staff training and a building systems manual.
3.6.2 All building and renovations undertaken by City of Santa Clarita shall follow Green
Building practices for design, construction, and operation, as specified in the appropriate US
Green Building Council Leadership in Energy and Environmental Designs (LEED) criteria.
3.6.3 All newly constructed City of Santa Clarita-sponsored buildings shall incorporate
sufficient green building methods and techniques to qualify for the equivalent of a LEEDS
Rating System Silver certification (see Definitions).
3.6.4 Renovation of City of Santa Clarita-sponsored buildings shall achieve as many
pre -requisites and credits as feasible as described in the LEEDS Rating System for Existing
Buildings Pilot Phase and any subsequent version adopted (see Definitions).
3.6.5 City of Santa Clarita shall work with residents, businesses, and other members of the
community, including architects, builders and contractors, to encourage private development
within the City to use green building methods and practices and to achieve standards set by
LEEDa for commercial buildings and the in consultation with appropriate City departments.
3.7 Waste Minimization
3.7.1 City of Santa Clarita requires vendors to eliminate packaging or use the minimum
amount necessary for product protection, to the greatest extent practicable.
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3.7.2 Packaging that is reusable, recyclable or compostable is preferred, when suitable uses
and programs exist.
3.7.3 Vendors shall be encouraged to take back and reuse pallets and packaging materials.
3.7.4 Suppliers of electronic equipment, including but not limited to computers, monitors,
printers, and copiers, shall be required to take back equipment for reuse or environmentally
safe recycling when City of Santa Clarita discards or replaces such equipment, whenever
possible.
3.8 Landscaping
3.8.1 Workers and contractors providing landscaping services for City of Santa Clarita shall
employ sustainable landscape management practices whenever possible, including:
• The use of Integrated Pest Management (IPM), including minimal pesticide use is
encouraged.
• Grasscycling (leaving the clippings on the lawn) or mulching mowers is required
for at least 50% of all mowings.
• Pruning shall be done on an as needed basis. Thinning is the preferred method of
pruning. Minimal heading or shearing is encouraged.
• Fertilizing should be done on an as needed basis, as indicated by a soil analysis.
Slow release and/or organic fertilizers are preferred.
Irrigation scheduling based on weather (evapo-transpiration rates) is required
whenever possible. Drip irrigation is preferred whenever practical.
• Turf areas where drip irrigation is not appropriate should be limited to walking
and play surfaces. All other landscaping (such as for views) should be
accomplished with low-water plantings.
Recycling of plant debris by composting and/or maintaining a minimum 2 -inch
layer of mulch under all trees, shrubs and groundcovers and a minimum 3 -inch
layer in all open areas is strongly encouraged. Allowing leaf drop to become part
of the mulch layer in tree, shrub and groundcover areas is preferred.
3.8.2 Plants should be selected to minimize waste by choosing species that are appropriate to
the microclimate, species that can grow to their natural size in the space allotted them and
perennials rather than annuals for color. Native and drought -tolerant plants that require no or
minimal watering once established are preferred.
3.8.3 To the greatest extent practicable, City of Santa Clarita shall not procure mulch
products that originate from forest products. When possible, City of Santa Clarita shall give
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preference to mulch products that are produced on-site or from regionally generated plant
debris.
3.8.4 To the greatest extent practicable, City of Santa Clarita shall procure compost that is
produced from feedstock that includes at least 50%, by volume, regionally generated plant
debris and/or food waste and less than 0.5% by volume, physical contaminants. The compost
shall be processed in accordance with California Code of Regulations, Title 14, Chapter 3,
Article 7, Sections 17868.2-3 to promote pathogen reduction and weed seed kill and
minimize heavy metal concentrations.
3.8.5 Hardscapes and landscape structures constructed of recycled content materials are
encouraged. Concrete substitutes are encouraged for walkways, such as rosin emulsion
paving.
3.9 Agricultural Bio -Based Products
3.9.1 Vehicle fuels made from non -wood, plant -based contents such as vegetable oils are
encouraged whenever practicable.
3.9.2 Paper, paper products and construction products made from non -wood, plant -based
contents such as agricultural crops and residues are encouraged whenever practicable.
3.9 Electronics
3.9.1 As technology advances have brought about an exponential increase in the manufacture
of electronic items, the impact of obsolescence caused waste has been significant. Changing
technology has brought the life expectancy of some items down to as little as two
years. Additionally, current electronics manufacture is resource intensive and involves some
toxic materials such as heavy metals. A maximum preference of 5% of price or 5% of the
total points possible may be awarded for vendor products meeting any of the criteria specified
in 3.9.2 through 3.9.4.
3.9.2 Electronic equipment procurement policies shall seek to preserve resources by reducing
the purchase frequency and pursuing upgrade opportunities to the extent feasible. Items
containing more than 20% recycled material by content may qualify for a preference.
3.9.3 Acquisitions for electronic equipment should include "take back" provisions. Vendors
shall be required to accept replaced equipment for recycling and proper disposal. Where
possible, acquisitions shall require vendor to accept equipment back for recycling and proper
disposal when it has reached the end of its useful life or is no longer working.
3.9.4 Specifications for electronic equipment shall give preference to equipment
manufactured with less toxic components or processes.
3.9.5 Upon installation, electronic equipment will have all energy management features
activated as the default setting.
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SECTION 4.0 - DEFINITIONS
4.1 "Agricultural Bio -Based Products" means commercial or industrial products (other than
food or feed) that utilize agricultural crops or residues but does not include products made
from forestry materials.
4.2 "Buyer" means anyone authorized to purchase on behalf of this jurisdiction or its
subdivisions.
4.3 "Chlorine free" means products processed without chlorine or chlorine derivatives.
4.4 "Contractor" means any person, group of persons, business, consultant, designing
architect, association, partnership, corporation, supplier, vendor or other entity that has a
contract with City of Santa Clarita or serves in a subcontracting capacity with an entity
having a contract with City of Santa Clarita for the provision of goods or services.
4.5 "Dioxins and furans" are a group of chemical compounds that are classified as persistent,
bioaccumulative, and toxic by the Environmental Protection Agency.
4.6 "Elemental Chlorine Free" (ECF) bleaching processes replace elemental chlorine gas with
a chlorine derivative as the bleaching agent. There is a wide range of different bleaching
sequences covered under this term. While all ECF processes significantly reduce the amount
of dioxins created in the bleaching process, those that include enhanced processes such as
extended and oxygen delignification achieve the greatest reduction.
4.7 "Energy Star" means the U.S. EPA's energy efficiency product labeling program
described at http://www.energystar.gov.
4.8 "Energy Efficient Product" means a product that is in the upper 25% of energy efficiency
for all similar products, or that is at least 10% more efficient than the minimum level that
meets Federal standards.
4.9 The "Forest Stewardship Council" is a global organization that certifies responsible,
on -the -ground forest management according to rigorous standards developed by a broad
variety of stakeholder groups (http://fscus.org/html1).
4.10 "LEEDa Rating System" means the self -assessing system, Leadership in Energy and
Environmental Design, developed by the U.S. Green Building Council designed for rating
new and existing commercial, institutional, and high-rise residential buildings. Credits are
earned for satisfying defined criteria and standards. Different levels of green building
certification are awarded based on the total credits earned. The LEEDa Green Building
Rating System is described at httn://www.usgbc.org.
4.11 "Postconsumer Material" means a finished material which would normally be disposed
of as a solid waste, having reached its intended end-use and completed its life cycle as a
consumer item, and does not include manufacturing or converting wastes.
4.12 "Practical" and "Practicable" mean whenever possible and compatible with state and
federal law, without reducing safety, quality, or effectiveness.
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" 4.13 "Preconsumer Material" means material or by-products generated after manufacture of a
product is completed but before the product reaches the end-use consumer. Preconsumer
material does not include mill and manufacturing trim, scrap, or broke which is generated at a
manufacturing site and commonly reused on-site in the same or another manufacturing
process.
4.14 "Processed Chlorine Free (PCF)" refers to a recycled product in which the recycled
content is produced using no chlorine or chlorine derivatives. Any virgin content in the
product must also be produced in a chlorine free system.
4.15 "Proposition 65" means a list of chemicals that are known to the State of California to
cause cancer, birth defects or other reproductive harm. The list is maintained by the
California Office of Environmental Health Hazard Assessment
(htti)://www.oehha.ca.gov/i)rot)65.htm]).
4.16 "Recovered Material" means fragments of products or finished products of a
manufacturing process, which has converted a resource into a commodity of real economic
value, and includes preconsumer and postconsumer material but does not include excess
resources of the manufacturing process.
4.17 "Recycled Content" means the percentage of recovered material, including preconsumer
and postconsumer materials, in a product.
4.18 "Recycled Content Standard" means the minimum level of recovered material and/or
postconsumer material necessary for products to qualify as "recycled products."
4.19 "Recycled Product" means a product that meets City of Santa Clarita's recycled content
policy objectives for postconsumer and recovered material.
4.20 "Remanufactured Product" means any product diverted from the supply of discarded
materials by refurbishing and marketing said product without substantial change to its
original form.
4.21 "Reused Product" means any product designed to be used many times for the same or
other purposes without additional processing except for specific requirements such as
cleaning, painting or minor repairs.
4.22 "Source Reduction" refers to products that result in a net reduction in the generation of
waste compared to their previous or alternate version and includes durable, reusable and
remanufactured products; products with no, or reduced, toxic constituents; and products
marketed with no, or reduced, packaging.
4.23 "Title 24" means the State of California's energy efficiency standards for residential and
nonresidential buildings (Title 24, Part 6) maintained by the California Energy Commission
�. and described at http://www.enerev.ca.gov/title24.
4.24 The "Toxics Release Inventory" (TRI) is a publicly available U. S. EPA database that
contains information on toxic chemical releases and other waste management activities
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reported annually by certain covered industry groups as well ffas federal facilities. It includes
chemicals that are classified as carcinogens under the requirements of the Occupation Safety
and Health Administration (OSHA) Lists can be obtained from
http://www.epa.gov/tri/chemical/index.htm.
4.25 "U.S. EPA Guidelines" means the Comprehensive Procurement Guidelines established
by the U.S. Environmental Protection Agency for federal agency purchases as of May 2002
and described at http://www.epa.gov/epaoswer/non-hw/procure/l)roducts.htm, or as updated.
4.26 "Water -Saving Products" are those that are in the upper 25% of water conservation for
all similar products, or at least 10% more water -conserving than the minimum level that
meets the Federal standards.
SECTION 5.0 - PRIORITIES
5.1 The health and safety of workers and citizens is of utmost importance and takes
precedence over all other policies.
5.2 The City of Santa Clarita considers sustainability to be the foundation of lasting quality of
life improvement programs. Environmentally Preferred Purchasing is a key step in leading
the business community and residents towards that goal.
5.3 City of Santa Clarita has made significant investments in developing a successful
recycling system and recognizes that recycled content products are essential to the continuing
viability of that recycling system and for the foundation of an environmentally sound
production system. Therefore, to the greatest extent practicable, recycled content shall be
included in products that also meet other specifications, such as chlorine free or bio -based.
5.4 Nothing contained in this program shall be construed as requiring a department or
contractor to procure products that do not perform adequately for their intended use, exclude
adequate competition, or are not available at a reasonable price in a reasonable period of
time.
5.5 Nothing contained in this program shall be construed as requiring the City of Santa
Clarita, department or contractor to take any action that conflicts with state or federal
requirements.
SECTION 6.0 - IMPLEMENTATION
6.1 Environmental Services shall help departments implement this program through
development of an advisory committee consisting of members representing Environmental
Services, Purchasing, Information Technology, and each department. The team's
responsibilities shall include, but are not limited to:
evaluating opportunities for substituting environmentally preferable products;
• designing and implementing programs and processes for increasing the purchase
of environmentally preferable products;
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• educating managers and staff about City of Santa Clarita's Environmentally
Preferable Purchasing Program;
• ensuring that purchasing documents, specifications, and contracting procedures do
not contradict each other and do not deter or inhibit the purchase of
environmentally preferable products;
• providing information to facilitate the evaluation and purchase of environmentally
preferable products, including identifying appropriate products and sources and
providing technical assistance;
• evaluating obstacles to purchasing such products in order to create solutions; and
• tracking and recording progress in achieving successful results.
6.2 In compliance with State law, vendors shall be required to specify the minimum or actual
percentage of recovered and postconsumer material in their products, even when such
percentages are zero.
6.3 Vendors and successful bidders shall verify and report any environmentally preferable
purchasing attributes in writing. This requirement for certification applies to products for
which the vendor or successful bidder claims such attributes as apply to the product,
including, but not limited to, recycled content, chlorine free, non-toxic, reduced toxicity,
sustainable forestry, and energy-saving features.
6.4 Buyers making the selection shall provide a written explanation for not selecting product
choices that meet the environmentally preferable purchasing criteria in this policy. Such
written explanations shall be filed with the Purchasing Agent within 15 days of making the
product choice (see Attachment for sample procurement determination form).
6.5 All contracts and grants providing services or products to the City of Sauta Clarita shall
adhere to the guidelines stated in this program to the extent possible.
SECTION 7.0 - PROGRAM EVALUATION AND MEASUREMENT
7.1 Environmental Services shall institute a system for tracking the purchases of
environmentally preferable products. Whenever practicable, vendors will be required to
provide reports on their sales of environmentally preferable products to assist City of Santa
Clarita in this tracking.
7.2 Each Department will report EPP procurements to the Environmental Services Manager
each quarter. The reports will identify the type of commodity purchased, the dollar value and
the qualifying attributes of the commodity.
7.3 The Environmental Services Manager shall provide a narrative report annually to the City
Council on the success of this policy's implementation. To the extent practicable, such report
shall include information on the annual volume and dollar amount of environmentally
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preferable products purchased compared to the total amount of products purchased, within
general product categories. When possible, reports shall include a narrative evaluation of the
performance, safety, and environmental benefits achieved through use of the environmentally
preferable products purchased. Reports should relate progress in meeting the objectives of
this Policy as stated in Sections 1.0 and 2.0 and in accordance to the Specifications categories
used in this Policy. This report will become one element of the City's Sustainability Program
to be shared with the community. The report will also be included in quality of life
evaluations.
7.4 Reports shall include notation of any barriers encountered in procurement of
environmentally preferable products, recommendations for resolution, and/or description of
assistance needed for overcoming the obstacles.
SECTION 8.0 - EFFECTIVE DATES
8.1 This policy shall take effect on August 23, 2005.
8.2 The first annual report shall be issued within one year following the effective date of this
policy.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 23rd day of August, 2005.
ATTEST:
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n.,�6zD+
CITY CI rRK
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
I, Sharon L. Dawson, CMC, City Clerk of the City of Santa Clarita, do hereby certify that
the foregoing Resolution was duly adopted by the City Council of the City of Santa Clarita at a
regular meeting thereof, held on the 23rd day of August, 2005, by the following vote:
AYES: COUNCILMEMBERS: Ferry, McLean, Weste, Kellar, Smyth
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
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CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
CERTIFICATION OF
CITY COUNCIL RESOLUTION
I, Sharon L. Dawson, City Clerk of the City of Santa Clarita, do hereby certify that this is a true
and correct copy of the original Resolution No. 05-103, adopted by the City Council of the City
of Santa Clarita, California on August 23, 2005, which is now on file in my office.
Witness my hand and seal of the City of Santa Clarita, California, this day of
20_.
Sharon L. Dawson, CMC
City Clerk
By
Susan Coffman
Deputy City Clerk
16
ATTACHMENT
Sample Procurement Determination Form
Item:
--This item is required to meet Environmentally Preferable Purchasing guidelines as described in
Resolution XX -XX.
I have considered the Environmentally Preferable Purchasing guidelines and searched for product or
service options that meet them.
Compliance with Resolution XX -XX was not attainable for this purchase because:
Item is not available within a reasonable period of time.
(Need date: Date available: )
Item fails to meet a performance standard in the specifications.
Specifically,
Item is not available, or is not available from 2 or more sources.
Market research was performed by calling _(insert number) vendors, but only
(enter name) was able to supply the item.
Item was only available at an unreasonable price (i.e., EPP item cost more than non-compliant
item).
Price of EPP item:
Price of non-compliant item:
Compliance would conflict with state or federal law requiring that:
Signature of Purchaser
Printed Name of Purchaser
Date