HomeMy WebLinkAbout2005-07-12 - RESOLUTIONS - RECORDS RETENTION SCHEDULE (2)RESOLUTION NO. 05-90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SANTA CLARTTA, CALIFORNIA
APPROVING A RECORDS RETENTION SCHEDULE
WHEREAS, Section 34090 et seq. of the Government Code of the State of California
provides the parameters whereby any City record which has served its purpose and is no longer
required maybe destroyed; and
WHEREAS, the records retention schedule establishes orderly procedures for
retaining City records in active and inactive files, and for disposing of records when they are no
longer needed for administrative, fiscal, historical, or legal purposes; and
WHEREAS, on September 14, 1993, the City Council adopted Resolution 93-119
establishing the Records Management Program and adopting the Records Retention Schedule;
and
WHEREAS, over time regulatory compliance laws that affect the records of the City
of Santa Clarita change; and
WHEREAS, numerous amendments have been made since 1993; and
WHEREAS, the changes approved by the City Attorney and the City Department
Heads as recommended by the Custodian of Records (City Clerk) have been prepared for City
Council approval.
NOW, THEREFORE, the City Council of the City of Santa Clarita does hereby
resolve as follows:
SECTION 1. The attached Records Retention Schedule as set forth in Exhibit A,
attached hereto and made part hereof, is approved and supersedes the Records Retention
Scheduled approved by Resolution 93-119. Further, the future disposition of the types of records
generated or received by the City of Santa Clarita, as listed in Exhibit A, is hereby authorized for
disposition as outlined in accordance with Section 34090 et seq. of the Government Code of the
State of California, upon the consent in writing of the Custodian of Records (City Clerk) and City
Attorney, without further action of the City Council.
SECTION 2. The Custodian of Records (City Clerk) shall have the authority to make the
following limited amendments to the retention schedule without finther action of the City
Council: add new record series; move records to accurately reflect the department of record upon
reorganization; and update record retention periods to meet (or exceed) the minimum retention
requirements set by state or federal statute.
SECTION 3. An overall review and update of the records retention schedule, including
changes that affect retention periods, shall be brought before the City Council for approval no
less than once every five years.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 12th day of July, 2005.
ATTEST:
GITI�C�F�tK _
2
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CTTY OF SANTA CLARITA )
I, Sharon L. Dawson, CMC, City Clerk of the City of Santa Clarita, do hereby certify that the
foregoing Resolution was duly adopted by the City of Santa Clarita at a regular meeting thereof,
held on the 12th day of July, 2005, by the following vote of the City Council:
AYES: COUNCILMEMBERS: Weste, Kellar, Ferry, Smyth
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMEERS: McLean
A, , 497 •.
F
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SANTA CLARITA )
CERTIFICATION OF
CITY COUNCIL RESOLUTION
I, Sharon L. Dawson, City Clerk of the City of Santa Clarita, do hereby certify that this is a true
and correct copy of the original Resolution No. 05-90, adopted by the City Council of the City of
Santa Clarita, California on July 12, 2005, which is now on file in my office.
Witness my hand and seal of the City of Santa Clarita, California, this _ day of
.2005.
Sharon L. Dawson, CMC
City Clerk
By
Susan Coffman
Deputy City Clerk
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