HomeMy WebLinkAbout2006-06-27 - AGENDA REPORTS - CVC GAP CLOSURE CONTR (2)Agenda Item: 7—
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approval:
Item to be presented by:
DATE: June 27, 2006
SUBJECT: CROSS VALLEY CONNECTOR GAP CLOSURE, PROJECT NO.
S1001 — AWARD CONSTRUCTION CONTRACT AND
CONSTRUCTION SUPPORT CONTRACTS
DEPARTMENT: Public Works
RECOMMENDED ACTION
City Council approve the plans and specifications, and award the construction contract to C.A.
Rasmussen, Inc. in the amount of $16,181,457.50, and authorize a 15 percent contingency in the
amount of $2,430,000.00; and award various construction support contracts and mitigation
measures totaling $4,505,000.00 for the following:
Generate a workorder for construction independent quality assurance to the County of Los
Angeles in the amount of $80,000.00;
Award the quality assurance for materials testing, soils testing, and inspection service
contract to R.T. Frankian Associates in the amount of $500,000.00;
Award the construction surveying and staking service contract to Sikand Engineering in
the amount of $500,000.00;
Award the engineering design construction support service contract to Tetra Tech, Inc. in
the amount of $300,000.00;
Award the environmental consulting service contract to Aquatic Consulting Services in
the amount of $200,000.00;
Award the labor compliance consulting service contract to Padilla and Associates in the
amount of $100,000.00;
Authorize miscellaneous expenditures totaling $1,000,000.00 for overall support including
construction management, a public works inspector, and the lease or purchase of two
vehicles for use during construction.
Authorize a change order to the City's contract with TruGreen in the amount of
$300,000.00, allowing the Urban Forestry Division to clear trees and brush in advance of
the construction work and prior to bird nesting season;
Award the Oak Tree Relocation and Oak Tree Maintenance Agreement to Valley Crest
Tree Company in advance of the construction work in the amount of $20,000.00;
APPROVED
• Authorize a 28 -acre Conservation Easement for offsite mitigation on the City -owned
Wagoner Property and assign a fair -market value of $1,400,000.00 to pay the City from
the Valencia Bridge and Thoroughfare District the assigned market value for mitigation
land;
Authorize funds and enter into an agreement with the Mountains Recreation and
Conservation Authority (MRCA) for offsite mitigation and monitoring, estimated at
$25,000.00, to satisfy offsite mitigation required by the United States Army Corps of
Engineers (ACOE) and the California Department of Fish and Game (CDFG) that are
impacted by the Cross Valley Connector Gap Closure project;
• Authorize a mitigation project to purchase and install approximately 90 replacement trees
removed by the construction of the Cross Valley Connector Gap Closure project at an
estimated amount of $80,000.00 to satisfy the CDFG permit requirements;
Increase Valencia Bridge & Thoroughfare Revenue Account No. 304-6191 by $14,531,962.61
and appropriate to Expenditure Account No. S1001304-8001; increase Revenue Account No.
109-6714 by $991,307.00 and appropriate to Expenditure Account No. 51001109-8001; increase
Revenue Account No. 205-5131 by $3,192,013.00 and appropriate to Expenditure Account No.
51001205-8001; and authorize the City Manager or designee to execute all documents, subject to
City Attorney approval.
BACKGROUND
The Cross Valley Connector (CVC) Gap Closure project will extend Newhall Ranch Road from
Interstate 5 to Copper Hill Drive. It is the western most segment of the CVC, which will provide
a direct connection between Interstate 5 and State Route 14.
On June 13, 2006, the City's Purchasing Division received the following bids for the project:
Comnanv
C.A. Rasmussen, Inc.
Security Paving Co., Inc.
Griffith Company
Granite Construction, Inc.
Palp, Inc. DBA Excel Paving
Bid Amount
$16,181,457.50
$16,490,653.44
$17,302,531.50
$17,586,876.00
$17,994,486.40
Location
Simi Valley, CA
Sun Valley, CA
Santa Fe Springs, CA
Lancaster, CA
Long Beach, CA
Staff recommends that the project be awarded to C.A. Rasmussen, Inc., the lowest responsive
bidder with an amount of $16,181,457.50. C.A. Rasmussen, Inc. possesses a State Contractor's
license and is in good standing with the State Contractor's License Board. The bid was reviewed
for accuracy and conformance to the contract documents and was found to be complete.
References were checked and indicated that this contractor has performed work that met their
customers' goals.
A Final Environmental Impact Report (FEIR) was prepared for the project and a Notice of
Determination was filed in May 2005, thereby meeting the requirements of the California
Environmental Quality Act (CEQA). Also, an Environmental Assessment, pursuant to the
National Environmental Policy Act (NEPA), was completed for the project and the Federal
Highway Administration (FHWA) issued the Finding of No Signification Impact (FONSI) in
May 2005.
The City is required to provide for offsite mitigation for the environmental impacts caused by the
construction of the Cross Valley Connector Gap Closure. The offsite mitigation is determined by
the CDFG and ACOE to be 28 acres. The mitigation site is required to be encumbered by a
Conservation Easement drawn by the ACOE and managed by an agency separate from the City.
The MRCA has agreed to manage the offsite mitigation site in perpetuity for an amount of
$25,000.00. The MRCA is a local government public entity established in 1985 pursuant to the
Joint Powers Act. The MRCA is a local partnership between the Santa Monica Mountains
Conservancy, the Conejo Recreation and Park District, and the Rancho Simi Recreation and Park
District. Included in the amount listed above for the City staff are funds to provide for one (1)
Public Works Inspector. This new position will provide inspection services for this project.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The requested appropriations, combined with previous expenditures and current available budget
will provide for all anticipated costs.
Account
Previous
Spent and
Available
New
Total Spent and
Appropriations
Encumbered
Encumbered
Plus Available
51001109-8001
212,000.00
212,000.00
991,307.00
1,203,307.00
51001304-8001
5,968,037.39
4,550,521.11
1,417,516.28
14,531,962.61
20,500,000.00
51001205-8001
6,204,000.00
2,083,272.15
4,120,727.85
3,192,013.00
9,396,013.00
Totals:
12,384,037.39
6,845,793.26
5,538,244.13
18,715,282.61
31,099,320.00
The requested increases to Bridge & Thoroughfare Revenues are guaranteed to the City via a
funding agreement with the developer. In addition, a Construction Funding Agreement for Street
Improvements was entered into between Newhall Land and the City in November 2005, which
obligates Newhall Land to pre -pay the Valencia Bridge and Thoroughfare District any and all
funding short falls for this project.
ATTACHMENTS
Location Map