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Home My WebLink About2006-02-28 - AGENDA REPORTS - I-5 MAGIC MOUNTAIN PHASE 2 (2)Agenda Item: CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR City Manager Approval: Item to be presented by: Curtis Nay DATE: February 28, 2006 SUBJECT: I-5/MAGIC MOUNTAIN PARKWAY INTERCHANGE RECONSTRUCTION PHASE 2, PROJECT NO. 51003 - AWARD OF CONSTRUCTION MANAGEMENT SUPPORT CONTRACTS, AND AUTHORIZE THE EXECUTION OF AGREEMENTS FOR VARIOUS UTILITY AGENCIES DEPARTMENT: Public Works RECOMMENDED ACTION 1. City Council authorize construction management support totaling $2,125,000.00 for the following contracts: • Generate a service request for overall construction inspection services, including Quality Assurance / Quality Control for various material testing to the County of Los Angeles in the amount of $800,000.00. • Award the design and construction engineering support, including construction staking to Metro Pointe Engineers in the amount of $800,000.00. • Award the construction material testing and soil/asphalt inspection services to Fugro West, Inc. in the amount of $400,000.00. • Award the Labor Compliance Services contract to Padilla and Associates in the amount of $125,000.00; 2. Increase the following revenue accounts: Revenue Account No. 304-6197 by $1,340,000.00 and Revenue Account No. 304-6191 by $660,000.00, and appropriate these revenues into Expenditure Account S1003304-8001 to allow for utility relocation costs; 3. Authorize the execution of the facility relocation agreement with Exxon Mobile Oil Corporation (EMOC) in the amount of $500,000.00 for removal of EMOC utility pipelines expenses on I-5 northbound off -ramp and Magic Mountain Parkway; 4. Authorize the execution of the facility relocation agreement with Southern California Gas Company (SCGC) in the amount of $600,000.00 for the relocation and removal of main transmission and distribution lines on Magic Mountain Parkway, The Old Road, and I-5 ramps; 5. Authorize the execution of the facility relocation agreement with the Los Angeles County Sanitation District in the amount of $600,000.000 for the relocation and removal of force main and pipe encasement on Magic Mountain Parkway, The Old Road, and I-5 ramps; 6. Approve the execution of the facility relocation agreements with other affected utility companies in the amount of $300,000.00 for relocation, removal, and installation of utility lines in the project limits; and 7. Authorize the City Manager or designee to execute all documents and agreements, subject to City Attorney approval. BACKGROUND On October 25, 2005, City Council awarded the construction contract to Security Paving Company, hic. in the amount of $22,914,428.23, authorized a 15 percent construction contingency in the amount of $3,437,164.23, and authorized $3,437,165.00 for construction management support. The remaining balance of the construction management support will be expended during the time of construction. This project includes the reconstruction of the Interstate 5/Magic Mountain Parkway Interchange and the realignment of The Old Road. This includes reconstruction of all four freeway ramps, a new auxiliary lane in advance of the northbound off -ramp, widening of Magic Mountain Parkway from The Old Road to the proposed northbound ramps, necessary tapers on Magic Mountain Parkway to join existing, and realignment and widening of The Old Road from approximately 550 meters south of Magic Mountain Parkway to approximately 450 meters north of Magic Mountain Parkway. The project construction cost is funded through a Metropolitan Transportation Authority (MTA) Proposition C-AB3090 grant of $10,435,000. The remaining construction cost is funded by Newhall Land through an executed funding agreement. Portions of I-5/Magic Mountain Parkway reconstruction work involve various utility relocation and removal work with EMOC, SCGC, Los Angeles County Sanitation District, and other affected utility agencies. This is necessary work to complete the construction and widening of the freeway ramps for I-5/Magic Mountain Parkway and realignment of the intersection of The Old Road 120 feet to the west to improve the increase of the intersection spacing of the interchange and provide better traffic flow. This item will also allow the City to execute future agreements with various utility agencies in the amount of $300,000.00 if necessary. Other utility agencies performing relocation work in the project limit include SBC/ATT, SCE, Comcast Cable, Qwest, Pacific Pipeline Oil, and Valencia Water Company. EMOC is required to relocate active gas pipelines and its appurtenances and remove idle pipelines, fencing, and concrete curbing to accommodate the proposed retaining wall, approximately 500 linear feet along the I-5 northbound off -ramp to Magic Mountain Parkway. EMOC, SCGC, and Los Angeles County Sanitation District will be relocating, abandoning, and installing their respective utility lines during the reconstruction of Magic Mountain Parkway and The Old Road. All construction costs for the above-mentioned utility relocation incurred by the City will be reimbursed by Newhall Land. ALTERNATIVE ACTIONS Other action as determined by the City Council. FISCAL IMPACT The cost for utility work is $2,000,000.00, which increases the estimated project costs from $30,138,556.00 to $32,138,556.00. A funding agreement was entered into between Newhall Land and the City in October 2005, which obligates Newhall Land to form the Westside Bridge & Thoroughfare District and to pre -pay its agreed to fair -share project costs into the District. Fair -share allocation of project costs have been agreed to as being shared between the City, the Valencia Bridge and Thoroughfare District, and the Westside Bridge and Thoroughfare District and are respectively identified as: The City has been granted $10,435,000.00 in Proposition C 25 percent funds to construct the project. The appropriation of these funds into Account No. S1003205-8001 represents the sum of the City's out-of-pocket costs. All project costs in excess of the City's agreed to fair share of $10,435,000.00, including but not limited to, $21,703,556.00 will be borne by the Valencia B&T District and the Westside B&T District, or Newhall Land, per the executed funding agreement. ATTACHMENTS Project Location Map CITY VALENCIA B&T WESTSIDE B&T DISTRICT DISTRICT First $30,138,556.00 34%- $10,435,000.00 22%- $6,502,173.00 44%- $13,201,383.00 (percentage share/total) Over $30,138,556.00 0% 33% 67% The City has been granted $10,435,000.00 in Proposition C 25 percent funds to construct the project. The appropriation of these funds into Account No. S1003205-8001 represents the sum of the City's out-of-pocket costs. All project costs in excess of the City's agreed to fair share of $10,435,000.00, including but not limited to, $21,703,556.00 will be borne by the Valencia B&T District and the Westside B&T District, or Newhall Land, per the executed funding agreement. ATTACHMENTS Project Location Map