HomeMy WebLinkAbout2006-09-26 - AGENDA REPORTS - LEES CONTR RENEWAL (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item:
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
September 26, 2006
LEE'S MAINTENANCE SERVICE, INC. CONTRACT RENEWAL
AND AMENDMENT FOR FISCAL YEAR 2006/2007
Public Works
RECOMMENDED ACTION
City Council authorize a one-year renewal of the current contract for janitorial services with
Lee's Maintenance Service, hic., and amend the contract to include janitorial services for the new
Transit Maintenance Facility, for a total amount not to exceed $240,000.00 per year; authorize a
one-time appropriation in the amount of $41,000.00 from Transit Funds into Account No.
4860-8005 to cover additional costs of providing janitorial services at the Transit Maintenance
Facility; and authorize the City Manager or designee to execute all contract documents for this
one-year renewal and the two (2) additional one-year renewal terms that remain available for this
agreement, subject to City Attorney approval.
BACKGROUND
In September 2004, the City entered into a one-year contract (No. 04-00288) with Lee's
Maintenance Service, Inc. to provide janitorial services for City facilities, including City Hall, the
Yard, and the Metrolink stations. The original contract also allowed for up to four (4) additional
one-year terms, renewable at the City's option, and if mutually agreeable to both parties.
Lee's Maintenance Service Inc. was initially selected through the competitive bid process, and
has provided excellent service to the City throughout the current contract period. Their staff is
well-qualified and knowledgeable of the City's standards for janitorial services. Lee's
Maintenance Service, Inc. has been responsive in meeting the City's needs on both a day-to-day
and an emergency basis. Staff is confident that this firm has the experience and personnel
available to continue to meet the City's needs for janitorial services.
ARM
Funds for this contract are currently budgeted in Fiscal Year 2006-2007 in Account Nos.
4801-8005, 4803-8005, 4804-8005, and 4860-8005. The amount of $240,000.00 reflects the
total contract cost for one year, including an increase to the total number of buildings cleaned due
to the opening of the Transit Maintenance Facility, and a 5.2 percent increase, based on the
Consumer Price Index and allowable per the terms of the existing agreement.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
Funds for this contract in the amount of $240,000.00 are currently budgeted in Fiscal Year
2006-2007 in Account Nos. 4801-8005,4803-8005,4804-8005, and 4860-8005. An additional
one-time appropriation in the amount of $41,000.00 from Transit Funds into Account No.
4860-8005 is being requested to cover additional costs of janitorial services at the Transit
Maintenance Facility.
ATTACHMENTS
Second Amendment to Agreement No. 04-00288
Exhibit A-1 Amended Scope of Services
Exhibit B-1 Amended Compensation Schedule