HomeMy WebLinkAbout2006-08-22 - AGENDA REPORTS - LIGHT DUTY TRUCK PURCHASE (2)Agenda Item: _'-5
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR City Manager Approv i, 51=&
Item to be presented by: Jon Bischetsrieder
DATE: August 22, 2006
SUBJECT: AWARD CONTRACT FOR THE PURCHASE OF ONE
LIGHT-DUTY TRUCK, AND AUTHORIZE STAFF TO
DIRECTLY PURCHASE TWO LIGHT-DUTY TRUCKS FROM
EXISTING DEALER STOCK
DEPARTMENT: Administrative Services
RECOMMENDED ACTION
City Council award contract to Raceway Ford, and authorize City Manager to execute the
contract, subject to City Attorney approval, for the purchase of one light-duty truck, for an
amount not to exceed $32,481, and authorize a budget transfer from account number 7481-7315
to account number 7428-8615 in the amount of $32,481. Authorize staff to directly purchase two
light-duty trucks from existing dealer stock, for an amount not to exceed $44,302.58, plus an
additional 15% contingency amount of $6,645 from account number 2260-8615.
BACKGROUND
On June 27, 2006, the City Council approved the lease/purchase of two light-duty trucks for
Public Works inspectors to supervise the Cross Valley Connector project. After a review of lease
costs and the vehicle replacement program, staff believes sharing the costs of the purchase of the
vehicles between the project and the vehicle replacement fund will result in savings to both
During a review of the graffiti program, the City Manager determined the lack of vehicle
resources was impacting the ability of the graffiti removal teams to be responsive to the increase
in graffiti incidents. Therefore, the City Manager directed the procurement of an additional
vehicle for the graffiti abatement program.
The Invitation to Bid was published three times, from July 19 to July 26, 2006, and was
conducted in compliance with the Support of Santa Clarita Businesses program. Notifications
were sent to the Chamber of Commerce, Valley Industrial Association, and 52 suppliers on file.
Additionally, 30 dealers downloaded the bid package from the City's website. The following bid
responses were opened by Purchasing on August 7, 2006:
Vendor
Location
Bid
Raceway Ford
Riverside, CA
$76,783.08
Crown Dodge
Lake Elsinore, CA
$78,672.39
Reynolds Buick
Covina, CA
$81,826.18
HW Hunter
Lancaster, CA
$83,850.80
Simi Valley Ford
Simi Valley, CA
$89,667.81
The bid submission from Raceway Ford met all essential bid requirements, with the exception of
being able to provide trucks from existing inventory. Since the Public Works inspector trucks
are needed immediately for supervision of the Cross Valley Connector Gap Closure project, staff
recommends that Council approve the purchase of trucks from a dealership that is able to sell an
acceptable truck directly off its lot. This action will also provide local dealers an additional
opportunity to participate in this procurement.
Staff has determined that the truck for graffiti abatement is unlikely to be available from dealer
inventories. Raceway Ford's bid for the graffiti abatement truck is acceptable and the lowest bid.
Therefore, staff will waive the immediate delivery requirement for the graffiti team vehicle and
recommends award of the contract to Raceway Ford.
ALTERNATIVE ACTION
Other action as determined by City Council.
FISCAL IMPACT
Funds for graffiti abatement light-duty truck, in the amount of $32,481, will be available in
account number 7428-8615. Funds for the two Public Works trucks, in the amount of $50,948,
(including a 15% contingency) have been budgeted in account number 2260-8615.