HomeMy WebLinkAbout2006-02-28 - AGENDA REPORTS - NEWHALL PARK AQUATIC REHAB (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: _—
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
February 28, 2006
NEWHALL PARK AQUATIC BUILDING REHABILITATION,
PROJECT NO. M2001 - AWARD CONSTRUCTION CONTRACT
Public Works
RECOMMENDED ACTION
City Council award the construction contract for the rehabilitation of the Newhall Park Aquatic
Building, Project No. M2001, to Hanes & Associates in the amount of $807,000, and authorize a
10 percent contingency in the amount of $80,700; appropriate $565,000 from Revenue Account
No. 450-4027 (Park In Lieu Fees) to Account No. M2001450-8001; approve the project plans
and specifications; and authorize the City Manager or designee to execute all documents, subject
to City Attorney approval.
BACKGROUND
During Fiscal Year 2002-2003, the City Council appropriated $255,755 for the rehabilitation of
the aquatic building at Newhall Park. The building had experienced problems resulting from
poor drainage and poor ventilation, and the funds appropriated by the City Council were to
address these concerns. At that time, staff identified twelve key issues that needed to be
investigated as a part of the project.
In 2003, the City entered into a contract with Eve Reynolds, Architect, to provide architectural
services related to the project. In 2003, a site inspection revealed the presence of mold due to the
inadequate drainage and poor ventilation at the facility. The mold was subsequently removed by
Atkins Environmental H.E.L.P., Inc., and in December 2004, the City received a clearance report
granting clearance for the rehabilitation portion of the project. This report also outlined
recommendations to implement in the rehabilitation project which would prevent future water
damage.
The original plan for the rehabilitation of the Newhall Park Aquatic Building called for a
restoration of the interior, with enhancements to the ventilation and drainage systems. The 2002
construction cost estimate was $235,000, which would repair the drainage and ventilation
problems, and restore the building back to its original condition. Staff has long been concerned
about issues concerning the interior flow of the building. Specifically, the current design has no
dedicated area for first aid, resulting in staff rendering first aid to patrons in full view of other
swimmers. Also, the design of the building requires swimmers to enter from the front of the
building and go through a locker room before getting to the pool. The latter issue has caused
much discomfort on the part of patrons who are forced to take young children through locker
rooms to access the pool.
As the project required extensive interior work after the mold removal, staff advocated a redesign
of the project to include a center hallway concept. This hallway would allow patrons to access
the pool without having to go through a locker room. During the Fiscal Year 2004-2005 midyear
budget process, the City Council allocated an additional $125,000 to the project. This allocation
was to replace the $68,000 that was spent on unanticipated environmental concerns, and to
increase the scope of the project to include a center hallway and a dedicated first aid room.
The City issued a Notice Inviting Bids on December 5, 2005. The project's plan holder's list
consisted of a total of 19 plan holders. On February 13, 2006, the City s Purchasing Division
received four (4) bids for the project.
Comuanv
SBS Corporation
Hanes & Associates
Bottenfield Construction
Timber Pacific
Location Bid Amount
Agoura Hills, CA
$859,642
Lancaster, CA
$807,000
Newhall, CA
$823,552
Simi Valley, CA
$677,000
The bid from Bottenfield Construction was deemed non-responsive due to failure to submit
addendums with the bid proposal. The bid from Timber Pacific was deemed non-responsive due
to failure to submit addendums with the bid proposal and due to failure to provide the names,
addresses, and telephone numbers of three public agencies for which they have performed similar
work within the past three years.
The lowest responsive bid was submitted by Hanes & Associates in the amount of $807,000.
Hanes & Associates possesses a State Contractor's License and is in good standing with the State
Contractor's License Board.
ALTERNATIVE ACTIONS
Other action as determined by the City Council.
FISCAL IMPACT
The total cost to construct, inspect, and manage the project is $949,000. Funds in the amount of
approximately $384,000 are currently available in Account No. M2001001-8001. The addition
of $565,000 from Park In Lieu Fees to Account No. M2001450-8001 will allow for the
completion of the project.
ATTACHMENTS
Location Map