HomeMy WebLinkAbout2006-07-11 - AGENDA REPORTS - OFFICE SUPPLIES CONTR AWARD (2)CONSENT CALENDAR
DATE:
SUBJECT:
DEPARTMENT:
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
City Manager Approval:
Item to be presented by:
July 11, 2006
ff/ /
t.Rl
Jon Bischetsrieder
/'
AWARD ANNUAL CONTRACT FOR OFFICE SUPPLIES
Administrative Services
RECOMMENDED ACTION
City Council approve the ordering of office supplies from Office Depot under U.S. Communities
contract Master Agreement #42595 in an amount not to exceed $75,000 from account number
2220-7307. Authorize the City Manager to execute renewals in accordance with the terms of the
contract.
BACKGROUND
Periodically, Purchasing reviews annual contracts for rebid. The office supply contract was
awarded July 10, 2001. Examination of various alternatives indicated participating in a large
national contract (i.e., "piggybacking") would provide the best pricing to the City. The City
Council approved this method of contracting at the July 11, 1995 Council meeting.
Purchasing compared the pricing available from a number of national contracts to the pricing
from the latest City bid conducted in June 2001 and found there was the potential for savings of
more than 20%. Research was conducted on the largest nationally awarded office supply
contracts. The top four companies were invited to provide pricing, service, and reference
information. A demonstration of the online ordering system from each vendor was also
conducted.
All of the contracts and contractors provided competitive pricing and good service. City Staff
has evaluated the terms offered under the U.S. Communities contract and finds it to provide the
best combination of pricing, service, and online ordering features to the City.
APPROVED
U.S. Communities Government Purchasing Alliance (U.S. Communities), in cooperation with
the U. S. Conference of Mayors, National Association of Counties and National League of Cities,
works with key government agencies to competitively award contracts for materials and services
of common interest to government agencies. U.S. Communities worked with the County of Los
Angeles, California to solicit providers of office supplies. As a result of a competitive Request
for Proposals, Office Depot was awarded a contract by the County of Los Angeles for various
office supplies on January 2, 2006. This contract expires January 1, 2010.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
FY 06/07 funds for this expenditure are budgeted in account number 2220-7307.